Purchase Ledger Assistant (3 Month Fixed-Term Contract) in Ipswich

Fred. Olsen Cruise Lines is a family-run business that has been offering exceptional cruise experiences for over 170 years. With a fleet of ships that provide intimate, friendly, and immersive voyages, we are committed to delivering world-class service with a personal touch. Join us and be part of a proud heritage that is all about making lasting memories for our guests.

As we continue to grow, we are now strengthening our Finance team with a full-time Purchase Ledger Assistant in our Ipswich Head Office on a three-month fixed-term contract .

Working on a hybrid basis, you will be responsible for ensuring timely and accurate payment of suppliers in accordance with properly approved invoices, as well as accurate maintenance of supplier accounts.

Main Tasks & Activities:

Post invoice interfaces.

Send internal reminders to chase invoice approvals.

Go through emails from ships/Oslo technical teams to ensure we receive responses/invoice approval in timely manner, and chase if no response has been received.

Close MXP invoices to level 0.

Check that invoices in MXP are appropriately approved and ticked to interface.

Raise prefunding payments and monitor prefunding email inbox.

Respond to basic email queries, requests for remittance advice etc.

Reconciling supplier statements.

Assist with verifying invoices in Softco Capture to ensure invoice details are read correctly.

Monitor email inbox and send invoices to invoice capture queue.

Monitor Softco queues to ensure queries are dealt with and invoices coded correctly.

Reconciling supplier statements.

About You:

Previous purchase ledger experience.

Basic understanding of accounts functions and processes.

Previous experience of reconciliations work.

Understanding of port agent disbursements/invoicing.

Basic Excel knowledge.

Excellent attention to detail and accuracy of input.

Act with tact and diplomacy.

Steady under pressure.

Good communicator both orally and written when dealing with suppliers.

Able to plan own workload and take the initiative.

This is a full-time, fixed-term role for a period of three months. You would work 35 hours per week on a hybrid basis, 9am to 5pm, Monday to Friday.

Fred. Olsen Cruise Lines offer a wide range of benefits including AXA Health medical, Life Assurance, enhanced maternity and paternity pay, discounted holidays and cruises, plus retail discounts and cash back incentives through our Boost Benefits scheme.Attached to this advert you will find a full job profile and details of our Company benefits on offer.

Our Values:

We are caring - “We trust and care for each other, our guests and our environment”

We are positive - “We live and share a positive attitude”

We are real - “We are always ourselves and respect others”

We are a team - “We are more than a team; we are a family”

As an equal opportunity employer, we celebrate diversity and are committed to creating an inclusive environment for all employees.