At a Glance
- Tasks: Support vibrant clubs and activities, coordinate educational visits, and ensure smooth operations.
- Company: Francis Holland School, dedicated to empowering young women through co-curricular experiences.
- Benefits: Gain valuable experience in a supportive environment with opportunities for personal growth.
- Other info: Join a dynamic team and make a real difference in students' lives.
- Why this job: Play a key role in shaping confident young women and enhancing their school experience.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
Francis Holland School is seeking to appoint an organised, proactive and personable Co-Curricular Assistant & Educational Visits Coordinator to play a pivotal role in supporting our vibrant programme of clubs, activities, and educational visits. This is a varied and highly valued role at the heart of school life. The successful candidate will combine strong administrative skills with excellent organisational judgement, ensuring that our co-curricular provision runs smoothly and that all educational visits are safe, compliant, and of the highest quality. The postholder will act as the school’s Educational Visits Coordinator (EVC) (training provided) during the maternity leave of the current postholder, working closely with colleagues across the school to deliver an outstanding experience for pupils. At Francis Holland, we believe deeply in the importance of co-curricular life in shaping confident, capable young women. This role is central to ensuring that every pupil has the opportunity to explore, and to thrive beyond the classroom.
Key Responsibilities
- Co-Curricular Programme: Monitor lunchtime and after-school clubs to ensure high-quality provision. Oversee rooming and logistics for all co-curricular activities. Manage SOCS, including registrations, attendance tracking, reporting, and staff support. Publish club timetables and coordinate communications to staff and parents. Support the promotion of clubs through preparation for assemblies, displays, and digital platforms. Contribute to the production of the annual co-curricular booklet and marketing materials. Liaise with departments including PE, Music, Drama, and Ballet to support provision. Support co-curricular events and wider school activities.
- Front-Facing: Be based in reception after school (4:00–6:00pm) to support parent queries. Maintain a professional and welcoming presence for pupils, parents, and visitors.
- Educational Visits Co-Ordinator (EVC): Coordinate all school trips, ensuring all documentation (risk assessments, letters, approvals) is completed accurately and on time. Oversee compliance with school policy, Trust procedures, and DfE guidance. Support and advise trip leaders throughout the planning process. Upload and manage visits using EVOLVE. Maintain central oversight of all visits, including safety, planning, and execution. Support staffing arrangements for trips alongside SLT. Act as an emergency contact for some residential trips (shared with SLT).
- Trip Planning and Logistics: Support planning and delivery of residential and whole-cohort visits. Liaise with travel providers to arrange transport, accommodation, and activities. Manage passport/visa data securely using school systems. Maintain central trip tracking systems and SOCS calendar.
- Additional: To take responsibility for the safeguarding of young people in line with the school’s policies and procedures. Maintain accurate financial and administrative processes (including liaison with Finance for paid clubs). Undertake other duties as reasonably required by the Deputy Head Co-Curricular & Operations.
For more information and to apply, please visit our vacancies page. Closing date: 8:00am on Tuesday, 23rd June 2026. First stage online interviews will take place on Friday 26th June. Final stage in-person interviews will take place w/c Monday 29th June. Applications will be considered as they are received. The school reserves the right to appoint at any stage.
Co-Curricular Assistant & Educational Visits Coordinator employer: Francis Holland School, Sloane Square
Francis Holland School is an exceptional employer that values the contributions of its staff in fostering a vibrant co-curricular environment for students. With a strong commitment to professional development, the school offers training opportunities for roles such as Educational Visits Coordinator, ensuring that employees can grow and thrive in their careers. The supportive work culture promotes collaboration and creativity, making it an ideal place for individuals passionate about shaping confident young women through enriching educational experiences.
Contact Details:
Francis Holland School, Sloane Square Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Co-Curricular Assistant & Educational Visits Coordinator
✨Dive into Digital Learning Communities
Join online forums and communities focused on digital education, like EdTech Meetups or LinkedIn groups. Engage actively—share ideas and insights, and you'll not only learn a ton but also connect with potential employers and thought leaders in the industry.
✨Showcase Your Teaching Skills
Create content that demonstrates your understanding of digital learning—think blogs, videos, or even free online workshops. This could catch the eye of companies like Francis Holland School, Sloane Square looking for innovative thinkers. Plus, it’s a great way to practice your presentation skills!
✨Utilise University Career Services
If you're still in education or have access to an alumni network, make the most of your university's career services. They often have exclusive job listings and workshops tailored to students wanting to break into full-time roles in education technology.
✨Apply Directly Via Company Websites
When you come across roles like Co-Curricular Assistant & Educational Visits Coordinator at Francis Holland School, Sloane Square, make sure to apply directly through their website. It not only shows you're serious but sometimes you'll find positions listed there that may not be on job boards yet. Keep an eye on those!
We think you need these skills to ace Co-Curricular Assistant & Educational Visits Coordinator
Some tips for your application 🫡
Show Off Your Passion for Learning:When applying for a role in digital learning and education at Francis Holland School, Sloane Square, make sure to sprinkle your application with examples of your enthusiasm for teaching and learning technologies. Share specific experiences where you've used, designed, or implemented digital learning solutions, as this shows us that you truly get the field.
Highlight Relevant Education and Certification:In the digital learning space, having a strong educational background can set you apart. Don't shy away from showcasing your degrees, certifications, or relevant courses related to e-learning, instructional design, or educational technology. We love seeing candidates who have actively invested in their learning journey!
Tailor Your CV to the Role:Your CV is your first impression, so let's make it count! Focus on your skills directly related to digital learning, such as course development, learning management systems, and data analysis. Be sure to show measurable results from your past roles to demonstrate your impact and effectiveness.
Craft a Compelling Cover Letter:In your cover letter, express not just your qualifications, but your vision for the future of digital education. Discuss how your experiences align with the mission of Francis Holland School, Sloane Square and highlight any innovative ideas you might have for enhancing learning experiences. This is your chance to connect with us on a deeper level!
How to prepare for a job interview at Francis Holland School, Sloane Square
✨Get Hands-On with Learning Technologies
Familiarise yourself with common digital learning tools and platforms, like LMS systems or authoring tools that Francis Holland School, Sloane Square might use. Understanding these will give you an edge and show you’re ready to jump in from day one!
✨Showcase Your Creativity in Lesson Design
Prepare a portfolio of your past projects if you have them, or create sample lesson plans or digital content demos. Being able to discuss your creative approach to engaging students can really set you apart in a full-time role at Francis Holland School, Sloane Square.
✨Brush Up on Educational Trends
Stay in the loop with the latest trends in digital education, like gamification or personalised learning experiences. This will help you engage in meaningful discussions during the interview and demonstrate your passion for the field.
✨Prepare for Collaborative Scenarios
Expect to be asked about your experience working collaboratively with educators or other stakeholders. Consider discussing how you've contributed to a team effort in creating engaging educational content or improving student outcomes.
