Project Administrator (8)

Framatome is a global leader in nuclear energy, recognised for delivering innovative, value-added technologies that design, build, maintain, and advance the world's nuclear fleet. With 20,000 employees in over 70 locations worldwide, we provide components, fuel, and control systems for nuclear power plants, along with a full suite of reactor services - all focused on improving safety, performance, and sustainability.

We are seeking a Project Administrator to join our team in Sizewell B to support with projects or manage secondments. For projects, the Project Administrator provides essential administrative and coordination support to project teams. This role ensures that project documentation, processes, communications, and reporting are accurate, timely, and aligned with both organisational standards and client requirements. For secondments, the Project Administrator is responsible for providing administrative and coordination support for all personnel secondments into and across the organisation.

The role of the Project Administrator supporting projects includes, but is not limited to, the following aspects:

• Provide day-to-day administrative support to project managers and wider project teams.
• Maintain project documentation including registers, trackers, action logs, risk logs, and meeting minutes.
• Schedule and coordinate project meetings, workshops, and reviews, including preparation of agendas and materials.
• Assist with the preparation of reports, dashboards, and presentations for internal and external stakeholders.
• Ensure timely follow-up on actions, decisions, and deliverables from project meetings.
• Liaise with internal departments and external contractors or suppliers as required.
• Assist in onboarding new team members and ensuring access to systems, tools, and project documentation.
• Support the continuous improvement of administrative and project support processes.

The role of the Project Administrator managing secondments includes, but is not limited to, the following aspects:

• Coordinate and administer secondment agreements, extensions, and contractual changes as necessary.
• Maintain accurate records of all secondment arrangements, including start/end dates, host departments, and approval documents.
• Track and report on secondment status, upcoming renewals, and changes, ensuring relevant stakeholders are informed.
• Generate billing information and raise billing requests for seconded individuals.
• Monitor the financial performance of secondment contracts, conduct regular reporting, and implement corrective actions where necessary.
• Contribute to continuous improvement of secondment processes and administrative tools.

The key outputs when supporting projects are:

• Accurate and up-to-date project documentation and logs.
• Timely coordination and documentation of meetings, actions, and decisions.
• Effective communication and administrative support across project teams.
• Consistent and reliable reporting outputs that support project performance.

A Project Administrator will demonstrate some project process knowledge and practical experience in a project environment, particularly within regulated industries. They will be a dynamic individual with a passion for driving successful projects and ensuring safety and quality standards are met.

Experience, Skills & Knowledge:

• Excellent verbal and written communication skills, with the ability to engage stakeholders at all levels and ensure that complex information is conveyed clearly.
• Awareness of basic project management principles and processes.
• Strong organisational and record-keeping abilities.
• Awareness of safety, quality and compliance requirements.
• Foundational analytical and problem-solving skills, with the ability to make informed decisions based on data and project requirements.
• Effective time management and organisational skills, with the ability to manage multiple tasks simultaneously, ensuring deadlines and budget targets are met.
• High attention to detail, particularly in the review and interpretation of project documents, financial data, and project specifications.
• A good working knowledge of Microsoft Office software (Word, Excel, PowerPoint).

Behaviours:

• Proactive, solution-oriented, and collaborative.
• Eagerness to learn and develop, and motivation to progress in project management.
• Ability to adapt to changing project requirements, timelines, and environments, maintaining a calm and structured approach under pressure.
• Friendly, approachable, and focused on delivering a positive project outcome.

Specialization: G1 - Project Management

Level of education: Bachelor

Place: United Kingdom, Europe, Sizewell (UK)

Employment level: Non cadre