Recruitment Coordinator in Luton

Due to our ongoing growth and business demands, we are recruiting a Recruitment Coordinator. Reporting to the HR Business Partner, the Recruitment Coordinator is responsible for supporting end-to-end recruitment administration and onboarding processes, ensuring a smooth and efficient experience for candidates and hiring managers. The role plays a key part in attracting, screening, and onboarding talent by coordinating recruitment activities and managing all associated administrative tasks in line with company and regulatory requirements.

Key Activities:

• Support recruitment campaigns by liaising with hiring managers and the recruitment team
• Review and sift CVs against job requirements to shortlist suitable candidates
• Conduct initial candidate screening (e.g., phone or virtual pre-screen interviews)
• Coordinate and schedule interviews, including panel availability and logistics
• Prepare interview packs and ensure hiring managers are briefed
• Communicate with candidates throughout the recruitment process, providing updates and feedback
• Manage job requisitions and maintain applicant tracking systems
• Administer offer processes, including drafting offer letters and contracts
• Coordinate pre-employment checks (e.g., right to work, references, security clearance if required)
• Handle full onboarding administration for new starters
• Prepare and issue new starter documentation and ensure completion prior to start date
• Liaise with HR, IT, payroll, and line managers to ensure smooth onboarding
• Maintain accurate employee and candidate records in line with GDPR and company policies

Key Outputs:

• Shortlisted candidate pipelines aligned with role requirements
• Efficiently scheduled and coordinated interview processes
• Timely and accurate offer letters and onboarding documentation
• Completed pre-employment checks and compliance records
• Fully onboarded new starters ready for day one
• Up-to-date recruitment and onboarding trackers
• Positive candidate experience and communication standards
• Accurate and compliant HR and recruitment records

Training and Development Expectations:

• Training on internal recruitment and HR systems (e.g., applicant tracking systems)
• Understanding of hiring processes within regulated industries (e.g., nuclear sector compliance)
• Development of interviewing and candidate assessment skills
• Training in employment law basics and GDPR compliance
• Exposure to workforce planning and talent acquisition strategies
• Continuous development in HR coordination, recruitment best practices, and stakeholder engagement

Person Specification:

• Experience in recruitment coordination, HR administration, or resourcing support
• Proven ability to sift CVs and support candidate screening
• Strong organisational skills with the ability to manage multiple vacancies simultaneously
• Excellent communication skills (written and verbal)
• Ability to coordinate interviews and manage stakeholder schedules
• High attention to detail, especially with documentation and compliance
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Experience handling confidential information professionally

Desirable:

• Experience working within engineering, technical, or regulated industries
• Knowledge of onboarding processes and pre-employment checks
• Understanding of employment legislation and recruitment best practices

Personal Attributes:

• Proactive and highly organised
• Strong interpersonal skills with a candidate-focused approach
• Ability to work under pressure and meet deadlines
• Professional, discreet, and reliable
• Team-oriented with a flexible approach to workload

Benefits:

• 25 days annual leave per year rising by 1 day for every 2 years worked (max 30 days) + Bank Holidays
• 8% employer pension contribution with employee 1% contribution (salary sacrifice)
• Individual and family private health care
• Dental insurance for employees
• Cashplan – Level 2 cover
• Life assurance (4x salary)
• Employee assistance programme (EAP)
• Income Protection
• Professional Body Membership
• Tusker Electric car scheme (salary sacrifice)
• Cycle to Work scheme (salary sacrifice)
• Babbel – learn a new language
• Generous family leave