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- Tasks: Support immigration processes and provide exceptional administrative support to internal clients.
- Company: Join a diverse and friendly team at Fragomen, a leader in global immigration services.
- Benefits: Enjoy competitive salary, health perks, flexible working, and professional development opportunities.
- Why this job: Make a real impact while navigating the exciting world of immigration.
- Qualifications: Strong admin skills, attention to detail, and ability to thrive in a fast-paced environment.
- Other info: Great career growth potential with a supportive and inclusive workplace culture.
The predicted salary is between 30000 - 42000 ÂŁ per year.
Contract: Full time, fixed term contract - 6 and 12 months
Team: UK Shared Services
Location: 7th Floor, Saville House, 74-90 Savile Street, Sheffield S4 7UD, United Kingdom
We are recruiting for two Immigration Coordinators to join our UK Shared Services team in Sheffield. (One 6 months fixed term contract and one 12 months fixed term contract opportunity).
The role:
- Drafting Initial Emails/Letters: draft emails/letters of advice from templates
- Drafting online visa application forms: draft online visa application forms including Skilled Worker, Global Business Mobility, Indefinite Leave to Remain, and others as directed
- Paying for applications: submit and pay for online applications and additional services
- Booking appointments: Book and re-schedule appointments online at the Visa Application Centre
- Connect Updates: maintain and update case management records accurately
- Compliance Packs: prepare immigration compliance packs for clients
- Drafting and Submitting Certificates of Sponsorship: Drafting and submitting Certificates of Sponsorship on the Home office’s SMS system
- Managing dropboxes: answering queries from the client, assignees, and case workers
- Special Projects: take on additional projects as required with tight deadlines
- Support / training: Once experienced - training of new employees, which could include producing and/or delivering training packages
- Ad hoc duties: assist with ad hoc administrative functions, as needed
The team:
The UK Shared Services team in Sheffield is an extremely friendly and diverse team to join with people of all ages and backgrounds. The large team is split into smaller sub‑teams with a Team Lead overseeing the workflow and direct line management of the Senior Coordinators and Coordinators. The tiered structure of the team allows for opportunities to develop and grow within the team, as well as within Fragomen through exposure to other business units.
What we are looking for:
- Strong administrative and data entry skills, this can be taken from either previous work experience or educational background
- Attention to detail, time management and strong communication skills
- Ability to work flexibly and accurately in a fast-paced environment
- Demonstrate exceptional planning and time management skills with an ability to multi-task
- Be proactive and able to act under instruction with limited supervision
- Be able to plan workload, meet deadlines and priorities
- Ensures work completed is accurate, to a high quality and follows standard layouts
- Completes tasks within agreed timeframes and in line with expectations
- Completes a number of tasks and processes as per the daily, weekly, and monthly targets
- Implement effective processes to manage workflow and meet deadlines
- Demonstrates proficiency in word processing, Internet, and email systems
What we offer:
- Competitive Salary: We offer salaries that reflect your skills and experience
- Health and Wellness: A comprehensive employee assistance programme, gym discounts, medical insurance, Headspace membership and wellbeing platforms
- Lifestyle and Savings: Discount platforms, cycle to work scheme, electric car lease scheme, season ticket loans and family support resources
- Protection and Security: Life assurance, group income protection and a workplace pension scheme including a 5% employer contribution
- Time Away from Work: 25 days annual leave, + bank holidays and 3 personal leave days. Enhanced family leave policies, volunteering days and birthday leave
- Professional Development: Access to our e‑learning platform, mentoring schemes and training bursaries (where applicable)
- Hybrid Work Arrangements: The Firm operates a global hybrid working policy which supports flexibility.
What to expect:
Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call. If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in‑person. Depending on the role, you may also be required to complete a written assessment. After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided.
At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needs.
Who we are:
At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility. With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world. As a diverse, forward‑thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients.
We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices (“RBP”) prioritise Fragomen’s social responsibility through a cohesive strategy covering five key focus areas of Wellbeing, Diversity, Equity and Inclusion, CSR, Pro Bono and Sustainability. Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities.
Fragomen is committed to promoting diversity, inclusion and equal opportunity for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status. All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre‑employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations.
Immigration Coordinator - Fixed Term Contract - 6 and 12 months in Sheffield employer: Fragomen
Contact Detail:
Fragomen Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Immigration Coordinator - Fixed Term Contract - 6 and 12 months in Sheffield
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute. Practice common interview questions and think of examples that showcase your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our team at Fragomen.
We think you need these skills to ace Immigration Coordinator - Fixed Term Contract - 6 and 12 months in Sheffield
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Immigration Coordinator role. Highlight your administrative skills and any relevant experience that aligns with the job description. We want to see how you fit into our team!
Show Off Your Attention to Detail: Since this role involves a lot of documentation and compliance, it's crucial to demonstrate your attention to detail. Use clear examples in your application that showcase how you've successfully managed similar tasks in the past.
Be Proactive in Your Approach: We love candidates who take initiative! In your application, mention instances where you've gone above and beyond in previous roles. This will show us that you're ready to tackle the fast-paced environment we thrive in.
Apply Through Our Website: Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Fragomen
✨Know Your Immigration Processes
Familiarise yourself with the various immigration processes mentioned in the job description, like Skilled Worker and Indefinite Leave to Remain. Being able to discuss these processes confidently will show your understanding of the role and impress the interviewers.
✨Showcase Your Administrative Skills
Prepare examples from your past experiences that highlight your strong administrative and data entry skills. Think about specific situations where you demonstrated attention to detail and effective time management, as these are crucial for the Immigration Coordinator role.
✨Practice Drafting Communications
Since drafting emails and letters is a key part of the job, practice writing clear and concise communications. You could even draft a few sample emails based on common scenarios in immigration support to demonstrate your ability during the interview.
✨Demonstrate Flexibility and Proactivity
Be ready to discuss how you've successfully managed multiple tasks in a fast-paced environment. Share examples that illustrate your proactive approach and ability to work under limited supervision, as these traits are essential for thriving in this role.