At a Glance
- Tasks: Join our team to manage HR admin, visa processes, and export control compliance.
- Company: Fast-growing AI hardware startup with a collaborative culture.
- Benefits: Opportunity for growth, supportive team, and a chance to shape the future of tech.
- Other info: Work in modern offices with a curious and ambitious team.
- Why this job: Make a real impact in a dynamic environment while developing your skills.
- Qualifications: Experience in HR or compliance, attention to detail, and a willingness to learn.
The predicted salary is between 30000 - 40000 £ per year.
Fractile is building the hardware that makes large-scale AI inference practical and affordable. We are a fast-growing AI hardware and semiconductor startup of approximately 90 people, with offices in London and Bristol and an emerging presence in Taiwan. Our technology sits at the intersection of cutting-edge chip design and systems engineering, which means our people operations and compliance needs are anything but ordinary.
We are looking for a capable and detail-oriented People Operations & Compliance Administrator to join our People & Talent team. This is a hands-on, execution-focused role covering four main areas:
- Day-to-day HR administration
- Employment contracts and offer letters
- UK visa sponsorship and immigration administration
- Export control compliance documentation
The export control piece is what makes this role unusual. Because Fractile's technology is subject to UK and US strategic export regulations, we need someone who understands or can quickly get to grips with the administrative requirements around export control declarations, Technology Control Plans, and deemed export considerations as they relate to our workforce. A background in defence, aerospace, or dual-use technology would be a real advantage here. This is not a policy-setting or strategic role; it sits firmly in the operational and administrative space. You will be the person who makes things happen accurately and on time, who keeps the records straight, and who flags issues to the right people when they arise.
HR Administration
- Prepare and issue employment contracts, offer letters, and contract amendments, ensuring all documents reflect current terms and are compliant with UK employment law.
- Maintain accurate employee records in the HRIS, including personal data, right-to-work documentation, and changes to employment terms.
- Coordinate and track probation reviews, ensuring managers are prompted and outcomes are documented.
- Process right-to-work checks for all new starters in line with Home Office guidance, and maintain compliant records.
- Support the administration of employee benefits, payroll inputs, and any changes to compensation or working arrangements.
- Handle day-to-day HR admin queries from employees and managers, escalating where needed.
- Help maintain and update HR policy documents, templates, and the employee handbook.
Immigration & Visa Sponsorship
- Prepare supporting documentation for visa applications and UKVI submissions, including covering letters and evidence packs.
- Maintain the immigration tracker, monitoring visa expiry dates, reporting obligations, and compliance deadlines.
- Liaise with candidates, employees, and external immigration solicitors to coordinate visa applications and provide administrative support throughout the process.
- Flag any sponsor compliance issues or changes to sponsored workers' circumstances to the Head of People & Talent promptly.
Export Control Administration
- Complete and maintain export control declaration documentation in line with UK (ECJU/OGL) and US (EAR/ITAR) regulatory requirements as they apply to Fractile's workforce and technology.
- Administer Technology Control Plan (TCP) records, keeping documentation current and audit-ready.
- Support deemed export screening for new hires and contractors, working from established checklists and procedures under guidance from the Head of People & Talent and Legal.
- Maintain organised, audit-ready compliance records and assist in preparing for internal or external reviews.
- Help coordinate export control awareness communications to relevant staff.
What We're Looking For
- Experience in an HR administration, people ops, or compliance admin role, ideally with exposure to more than one of the areas covered by this role.
- Familiarity with UK employment law fundamentals as they apply to HR administration: contracts, right-to-work, basic employment rights.
- Experience working with a UK Skilled Worker sponsor licence, or a willingness to learn quickly; previous SMS experience is a plus.
- Some exposure to export control compliance administration, or a background (e.g. defence, aerospace, government contracting) where you have encountered UK or US export control requirements.
- Methodical and accurate, you take pride in getting the details right and keeping records tidy.
- Discreet and trustworthy, you will be handling sensitive personal and regulatory information as a matter of routine.
- Comfortable asking questions and flagging uncertainty rather than guessing on compliance matters.
- Able to manage your own workload and prioritise effectively in a busy team.
Desirable
- Direct experience completing export control declarations, TCPs, or restricted party screening under UK (ECJU) or US (EAR/ITAR) regimes.
- Prior work in a defence, aerospace, semiconductor, or dual-use technology environment.
- CIPD qualification (Level 3 or above) or equivalent HR qualification/Experience.
- Experience supporting international hiring.
Why Join Us?
- A genuine opportunity to shape the people foundations of a growing tech business.
- A supportive, ambitious and thoughtful team.
- Room to grow as the company scales.
How we work
- Ownership and execution: you will have full agency to drive your work forward.
- Optimistic and pragmatic: we possess the will to win, and to do the hard work to get us there.
- Team player mentality: the mission is bigger than any of us, and we have the curiosity and technical focus to see the best idea shipped, no matter who’s it is.
About us
- Founded in 2022, team of 120+ which is expanding rapidly.
- Modern, open offices in London and Bristol.
- Collaborative, problem-solving culture built on deep curiosity, entrepreneurial initiative and technical fluency.
Export control and security clearance
Certain roles may involve working on technologies subject to export restrictions. Applicants may be required to undergo additional eligibility checks to ensure compliance with applicable law.
People Operations & Compliance Administrator in London employer: Fractile
Fractile is an exceptional employer, offering a unique opportunity to be part of a fast-growing AI hardware startup at the forefront of technology. With a collaborative and supportive work culture, employees are encouraged to take ownership of their roles while benefiting from ample growth opportunities as the company scales. Located in vibrant offices in London and Bristol, Fractile fosters an environment where innovation thrives, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land People Operations & Compliance Administrator in London
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Fractile!
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Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Fractile.
We think you need these skills to ace People Operations & Compliance Administrator in London
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Fractile. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Fractile and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Fractile. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Fractile's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Fractile
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Fractile.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Fractile will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Fractile and how you would contribute to adapting HR strategies.
