At a Glance
- Tasks: Support the EMEA Physical Antipiracy team with admin tasks and database management.
- Company: Join a dynamic legal team focused on protecting creativity and innovation.
- Benefits: Gain valuable experience, competitive pay, and a collaborative work environment.
- Other info: Onsite role with opportunities for professional growth and networking.
- Why this job: Be part of a team that makes a real difference in the fight against piracy.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 25000 - 32000 £ per year.
This position is to provide administrative support to the EMEA Physical Antipiracy team, which consists of a lawyer and paralegals and is responsible for regional Physical Antipiracy matters, including consumer goods and live events. This role will require you to be onsite 4 days a week.
What You Will Do
- Database and file management: Opening of new matters in the team’s database (Salesforce), regular and meticulous updating of the team’s electronic files and database, preparing reports from the database as required.
- Meetings: Calendar management for the team, including organising meetings, conference calls and video calls, booking meeting rooms, and preparing meeting agendas. Welcoming and assisting occasional team visitors to the office.
- Billing, expenses and POs – SAP: Preparing, submitting and tracking expense reports via the SAP Concur system in a timely manner, raising Purchase Orders through SAP, liaising with external law firms to ensure they receive billing information in a timely manner.
- Travel: Managing all travel requirements including travel itineraries and bookings – both European and International.
- Communications: Handling telephone calls and enquiries as required, ensuring communication lines are managed effectively between the Physical Antipiracy team members across the globe, as well as various internal clients, legal team members, outside legal counsel and other related parties.
- Assistance with matters: Ad hoc administrative support on specific Physical Antipiracy matters, such as taking screenshots, sending/receiving large files, copying, scanning and preparing physical files when required.
- Other Tasks: Dealing with ad hoc queries from the team, such as IT and equipment requests, and working with internal contacts to resolve them, purchasing office supplies for the team, formatting and word processing of legal documents and PowerPoint presentations, keeping subscriptions and various memberships kept up to date, utilising the Legal Tracker (Serengeti) system for various legal admin functions, invoice tracking, writing letters (using templates) and using DHL/Royal Mail to post and track, reviewing, sorting, managing, and archiving physical and electronic files and other material.
Legal Assistant employer: Fqps
As a Legal Assistant within our EMEA Physical Antipiracy team, you will thrive in a dynamic and supportive work environment that values collaboration and professional growth. With a strong emphasis on employee development, we offer comprehensive training opportunities and a culture that encourages innovation and teamwork. Located in a vibrant area, our office provides a stimulating atmosphere where you can engage with diverse teams and contribute to meaningful projects in the fight against piracy.
StudySmarter Expert Advice🤫
We think this is how you could land Legal Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the legal field, especially those who work in antipiracy or related areas. A friendly chat can lead to insider info about job openings that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show that you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute to their team.
✨Tip Number 3
Practice your communication skills! As a Legal Assistant, you’ll be handling calls and liaising with various parties. Get comfortable with articulating your thoughts clearly and confidently – it’ll make a huge difference during interviews.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Legal Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Legal Assistant role. Highlight relevant experience, especially in administrative support and database management, as these are key for us in the EMEA Physical Antipiracy team.
Showcase Your Skills:Don’t forget to showcase your skills in calendar management, communication, and travel coordination. We love seeing candidates who can demonstrate their ability to juggle multiple tasks efficiently!
Be Clear and Concise:When writing your cover letter, be clear and concise. We appreciate straightforward communication, so get to the point while still showing your enthusiasm for the role and our team.
Apply Through Our Website:Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the position. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Fqps
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Legal Assistant. Familiarise yourself with database management, calendar organisation, and the tools mentioned in the job description, like Salesforce and SAP. This will help you speak confidently about how your skills align with the role.
✨Showcase Your Organisational Skills
Since this position involves a lot of administrative tasks, be ready to discuss your organisational strategies. Prepare examples of how you've managed multiple tasks or projects in the past, especially in a fast-paced environment. Highlight any experience with travel arrangements or meeting coordination.
✨Communicate Effectively
Effective communication is key in this role. During the interview, demonstrate your ability to communicate clearly and professionally. Practice answering questions concisely and consider how you would handle inquiries from team members or external parties, as this will show your readiness for the role.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the types of cases you'll be working on, or how success is measured in this role. This not only shows your interest but also helps you gauge if the company culture is the right fit for you.
