At a Glance
- Tasks: Support daily operations and coordinate activities for a busy property team.
- Company: Join a leading residential platform in a dynamic environment.
- Benefits: Gain valuable training, mentorship, and real responsibility in your role.
- Other info: Fast-paced role with excellent long-term career growth opportunities.
- Why this job: Perfect for organised individuals looking to make an impact in property operations.
- Qualifications: Strong admin skills and experience in coordination or office support.
The predicted salary is between 30000 - 40000 £ per year.
Our client is seeking a highly organised, proactive Office Administrator to support day‑to‑day operations at a flagship build‑to‑rent asset in Wembley. Working closely with the General Manager and on‑site maintenance team, you will play a key role in keeping operations running smoothly through effective administration, coordination, and communication. This is a fast‑paced, hands‑on role where you will sit at the heart of the team, managing systems, schedules, and contractor interactions. While not a technical facilities role, it offers excellent exposure to property operations and maintenance, making it ideal for someone with strong admin skills who thrives in a busy, service‑led environment. You will act as the go‑to person for coordination on‑site, supporting both operational efficiency and resident experience. This is a varied role offering real responsibility, with strong long‑term development potential within a growing residential platform.
Key Responsibilities
- Manage diaries, inboxes, and scheduling for the maintenance and management team
- Coordinate contractor visits, including booking appointments and managing site access (keys, fobs, sign‑ins)
- Act as the first point of contact for contractors arriving on‑site
- Update and maintain records across internal systems (Yardi, HubSpot)
- Process job sheets, invoices, and maintenance records accurately and efficiently
- Issue communications to residents regarding planned or reactive works
- Support the triaging of maintenance requests and ensure timely follow‑up
- Provide general office administration support to the wider team
- Work closely with the maintenance team to understand workflows and priorities
Your Requirements
- Proven experience in an administration, office support, or coordination role
- Strong organisational skills with the ability to manage multiple tasks and priorities
- Confident using Microsoft Office (Outlook, Excel, Word) and working with databases/systems
- Experience with scheduling, diary management, or coordination tasks
- Excellent communication skills, both written and verbal
- Proactive, detail‑oriented, and able to work independently in a busy environment
- Comfortable working full‑time on‑site in a fast‑paced setting
- Exposure to property, facilities, or maintenance environments would be beneficial but not essential
What's on Offer
- Opportunity to gain exposure to facilities and property operations
- Funded training (including IOSH qualification after probation)
- Supportive team environment with mentoring from a senior administrator
- Varied, hands‑on role with real responsibility and visibility
Office Administrator (Facilities / Property Team) in London employer: FPMR Ltd
Join a dynamic and supportive team at our flagship build-to-rent asset in Wembley, where your organisational skills will shine as you play a pivotal role in ensuring smooth operations. With opportunities for funded training and professional development, this hands-on position not only offers real responsibility but also a chance to grow within a thriving residential platform. Experience a vibrant work culture that values proactive communication and teamwork, making it an excellent place for those seeking meaningful employment in property operations.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator (Facilities / Property Team) in London
✨Tip Number 1
Network like a pro! Reach out to people in the property and facilities sector on LinkedIn or at local events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its operations. Understand their values and how they run their properties. This will help you tailor your answers and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Office Administrator, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable talking about your experience and how it relates to the job.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Office Administrator (Facilities / Property Team) in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office Administrator role. Highlight your organisational skills, experience with scheduling, and any relevant admin roles you've had. We want to see how you can fit into our fast-paced environment!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your proactive nature and how you thrive in busy settings. Let us know how your past experiences have prepared you for this position.
Show Off Your Communication Skills:Since communication is key in this role, make sure your written application is clear and concise. Use proper grammar and structure to demonstrate your attention to detail. We appreciate a well-organised application that reflects your ability to communicate effectively!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at FPMR Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role and its responsibilities. Familiarise yourself with key tasks like diary management, contractor coordination, and communication with residents. This will help you demonstrate your knowledge and enthusiasm for the position.
✨Show Off Your Organisational Skills
Prepare examples of how you've successfully managed multiple tasks in previous roles. Think about specific situations where your organisational skills made a difference. This is crucial since the job requires juggling various responsibilities in a fast-paced environment.
✨Brush Up on Your Tech Skills
Since the role involves using systems like Yardi and HubSpot, it’s a good idea to get familiar with these platforms if you can. Even if you haven’t used them before, being able to discuss your experience with similar software will show that you’re tech-savvy and ready to learn.
✨Practice Your Communication
As the first point of contact for contractors and residents, strong communication skills are essential. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few scenarios where you had to communicate effectively in a busy setting.
