ESTATES ADMINISTRATOR in London

The Opportunity Our client is seeking a proactive and highly organised Estates Operations Administrator to support the estates and property operations function on a fixed-term basis.This role is heavily administration-focused and plays a key part in managing communications and documentation between managing agents, clients\’ law firms and internal stakeholders. The primary responsibility is coordinating the receipt, preparation and issuing of Landlord Documents (LHDOCs) and Landlord Certificates (LLCs), ensuring accuracy, consistency and timely turnaround.This position would suit a strong administrator with property exposure or transferable administrative experience, a high level of attention to detail and the ability to manage multiple workstreams effectively.The Role You will be responsible for the day-to-day administration associated with estates documentation, acting as a central point of contact for managing agents and solicitors. You will track documentation requests, chase outstanding information and ensure all records are maintained accurately and in line with agreed processes.You will also provide wider administrative support to the estates and operations team as required.Key Responsibilities include:Managing communications with managing agents and clients\’ law firms regarding estates documentationCoordinating the receipt, preparation and issuing of LHDOCs and LLCsTracking document requests, deadlines and responses to ensure timely completionChasing outstanding information and documentation where requiredReviewing documents for accuracy and completeness prior to issueMaintaining accurate digital records and filing systems for audit and referenceSupporting the estates team with general administrative tasks as neededEnsuring a consistent and professional standard of correspondence at all timesThe Person You will be a well-organised and detail-oriented administrator with a practical approach and the ability to pick up new processes quickly.Strong general administration experienceHigh level of attention to detail and accuracyConfident communicator, comfortable liaising with external stakeholdersHighly organised with the ability to manage multiple prioritiesA calm, level-headed approach and good problem-solving skillsDesirable Experience in property management, estates or a property administration roleFamiliarity with Landlord Certificates, LHDOCs or similar property documentationExperience working with managing agents or legal firmsAbility to start at short noticeThe Package Salary £25,000 – £28,000Fixed-term contract (6-12 months)Opportunity to work within a busy estates and property environmentSupportive team and structured handoverContract: Fixed Term Contract – 6 to 12 monthsLocation: Hybrid (subject to business needs)Salary: £25,000 – £28,000Working Hours: Monday to Friday, 9.00am-5.30pm

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