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- Tasks: Ensure company vehicle compliance and support the Fleet Team with accurate record-keeping.
- Company: Join a dynamic team managing an iconic fleet of branded Minis.
- Benefits: Competitive salary, supportive work environment, and opportunities for personal growth.
- Why this job: Play a vital role in promoting safety and compliance within a fun, recognisable brand.
- Qualifications: Strong admin skills, attention to detail, and good communication abilities.
- Other info: Exciting opportunity to enhance your career in fleet management and compliance.
The predicted salary is between 30000 - 40000 £ per year.
Our iconic fleet of branded Minis is one of the most recognisable parts of our identity. The Vehicle Compliance Administrator will play a key role in ensuring all employees operating company vehicles or grey fleet vehicles remain fully compliant with organisational, legal, and safety requirements. The role supports the Fleet Team by maintaining accurate records, monitoring compliance status, and engaging with employees and managers to ensure timely completion of required actions.
Key Responsibilities
- Compliance & Monitoring: Ensure all company car and grey fleet drivers meet required compliance standards (e.g., licence checks, business insurance, MOT, vehicle checks). Maintain accurate, up to date compliance records within fleet management systems (e.g., service history, monthly photos of vehicles). Track upcoming expiries (e.g., insurance, MOT, licence) and proactively follow up with employees. Identify non compliance issues and escalate where necessary to managers and Fleet Risk & Operations leadership. Ensure employee onboarding training is booked and attended by the employees.
- Administration & Reporting: Update and maintain fleet documentation, policies, and registers. Support audits by organising and providing required documentation. Assist in onboarding new starters regarding fleet requirements and compliance processes. Assist the Accident claims handler with any accident-related enquiries and recovery of losses.
- Employee & Stakeholder Support: Act as a first point of contact for compliance queries from employees and line managers. Provide clear guidance on grey fleet standards and required evidence. Support communication campaigns regarding safe driving, compliance reminders, and policy updates.
Skills & Experience (Essential)
- Strong administrative skills with excellent attention to detail.
- Ability to manage multiple tasks and deadlines.
- Confident communicating with employees at all levels.
- Good understanding of confidentiality and data accuracy.
Desirable
- Previous experience in fleet management, compliance, or safety administration.
- Knowledge of grey fleet requirements and UK driving compliance standards.
- Proficiency in Excel and reporting.
Personal Attributes
- Highly organised and proactive.
- Strong communication and follow up skills.
- Able to work independently while supporting a wider team.
- Enthusiastic about improving safety and compliance culture.
Vehicle Administrator employer: Foxtons
Contact Detail:
Foxtons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vehicle Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for interviews by researching the company and its fleet operations. We want you to show off your knowledge about their vehicles and compliance standards. It’ll make you stand out as a candidate who’s genuinely interested!
✨Tip Number 3
Practice your communication skills! As a Vehicle Administrator, you’ll need to engage with employees and managers. We suggest doing mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Vehicle Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your strong administrative skills and any relevant experience in fleet management or compliance to catch our eye!
Show Off Your Attention to Detail: Since this role requires excellent attention to detail, consider including examples in your application that demonstrate how you've successfully managed compliance records or similar tasks in the past.
Be Clear and Concise: When writing your cover letter, keep it clear and to the point. We love a good story, but make sure you’re directly addressing how your skills align with the responsibilities of the Vehicle Compliance Administrator role.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Foxtons
✨Know Your Compliance Basics
Before the interview, brush up on the key compliance standards related to vehicle administration. Familiarise yourself with UK driving regulations, grey fleet requirements, and what constitutes a compliant driver. This will show that you’re not just interested in the role but also understand its critical aspects.
✨Show Off Your Organisational Skills
Since the role requires strong administrative skills, be prepared to discuss how you manage multiple tasks and deadlines. Bring examples of how you've kept records or tracked compliance in previous roles. This will demonstrate your ability to handle the responsibilities of the position effectively.
✨Communicate Clearly
As a Vehicle Administrator, you'll need to communicate with employees at all levels. Practice articulating your thoughts clearly and confidently. Think about how you would explain compliance issues or policies to someone unfamiliar with them, as this will be crucial in your role.
✨Be Proactive and Enthusiastic
Show your enthusiasm for improving safety and compliance culture during the interview. Discuss any initiatives you've taken in past roles to enhance compliance or safety. This proactive attitude will resonate well with the interviewers and highlight your commitment to the role.