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- Tasks: Ensure compliance for company vehicles and support the Fleet Team with accurate record-keeping.
- Company: Join a well-known brand with a fun and dynamic fleet of Minis.
- Benefits: Competitive salary, supportive team environment, and opportunities for personal growth.
- Why this job: Be a key player in promoting safety and compliance within a vibrant company culture.
- Qualifications: Strong admin skills, attention to detail, and good communication abilities.
- Other info: Great chance to develop your career in fleet management and compliance.
The predicted salary is between 30000 - 40000 £ per year.
Our iconic fleet of branded Minis is one of the most recognisable parts of our identity. The Vehicle Compliance Administrator will play a key role in ensuring all employees operating company vehicles or grey fleet vehicles remain fully compliant with organisational, legal, and safety requirements. The role supports the Fleet Team by maintaining accurate records, monitoring compliance status, and engaging with employees and managers to ensure timely completion of required actions.
Key Responsibilities
- Compliance & Monitoring: Ensure all company car and grey fleet drivers meet required compliance standards (e.g., licence checks, business insurance, MOT, vehicle checks). Maintain accurate, up to date compliance records within fleet management systems (e.g., service history, monthly photos of vehicles). Track upcoming expiries (e.g., insurance, MOT, licence) and proactively follow up with employees. Identify non compliance issues and escalate where necessary to managers and Fleet Risk & Operations leadership. Ensure employee onboarding training is booked and attended by the employees.
- Administration & Reporting: Update and maintain fleet documentation, policies, and registers. Support audits by organising and providing required documentation. Assist in onboarding new starters regarding fleet requirements and compliance processes. Assist the Accident claims handler with any accident-related enquiries and recovery of losses.
- Employee & Stakeholder Support: Act as a first point of contact for compliance queries from employees and line managers. Provide clear guidance on grey fleet standards and required evidence. Support communication campaigns regarding safe driving, compliance reminders, and policy updates.
Skills & Experience (Essential)
- Strong administrative skills with excellent attention to detail.
- Ability to manage multiple tasks and deadlines.
- Confident communicating with employees at all levels.
- Good understanding of confidentiality and data accuracy.
Desirable
- Previous experience in fleet management, compliance, or safety administration.
- Knowledge of grey fleet requirements and UK driving compliance standards.
- Proficiency in Excel and reporting.
Personal Attributes
- Highly organised and proactive.
- Strong communication and follow up skills.
- Able to work independently while supporting a wider team.
- Enthusiastic about improving safety and compliance culture.
Vehicle Administrator in Staines employer: Foxtons
Contact Detail:
Foxtons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vehicle Administrator in Staines
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its fleet operations. Show them you’re not just another candidate; you’re genuinely interested in their compliance culture and how you can contribute.
✨Tip Number 3
Practice your communication skills! As a Vehicle Administrator, you'll need to engage with employees and managers. Role-play common scenarios to boost your confidence and clarity.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Vehicle Administrator in Staines
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in compliance and administration. We want to see how your skills align with the Vehicle Administrator role, so don’t hold back on showcasing your strengths!
Show Off Your Attention to Detail: Since this role requires strong administrative skills and a keen eye for detail, be sure to emphasise any past experiences where you’ve successfully managed records or compliance tasks. We love candidates who can demonstrate their meticulous nature!
Communicate Clearly: In your written application, use clear and concise language. We appreciate straightforward communication, especially since the role involves engaging with employees and managers. Make it easy for us to see your potential!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re keen to join our team at StudySmarter!
How to prepare for a job interview at Foxtons
✨Know Your Compliance Basics
Before the interview, brush up on the key compliance standards related to vehicle administration. Familiarise yourself with UK driving regulations, grey fleet requirements, and what constitutes non-compliance. This will show that you’re not just interested in the role but also understand its critical aspects.
✨Show Off Your Organisational Skills
Since the role requires strong administrative skills, prepare examples of how you've managed multiple tasks or deadlines in the past. Think about specific situations where your attention to detail made a difference, and be ready to share these during the interview.
✨Communicate Clearly and Confidently
As a Vehicle Administrator, you'll need to communicate with employees at all levels. Practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios, like explaining compliance requirements to a colleague, to demonstrate your communication skills.
✨Be Proactive About Questions
Prepare thoughtful questions to ask the interviewer about the company’s compliance culture and how they support their employees in maintaining it. This shows your enthusiasm for the role and your proactive approach to understanding the organisation's values.