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- Tasks: Ensure compliance for company vehicle operations and maintain accurate fleet records.
- Company: London's top estate agency with a strong community focus.
- Benefits: Competitive salary, training opportunities, and paid volunteer time.
- Other info: Be part of a supportive culture that values community engagement.
- Why this job: Join a dynamic team and make a real impact on safety and compliance.
- Qualifications: Strong admin skills, attention to detail, and experience in fleet management.
The predicted salary is between 30000 - 40000 £ per year.
Our iconic fleet of branded Minis is one of the most recognisable parts of our identity. The Fleet Compliance Administrator will play a key role in ensuring all employees operating company vehicles or grey fleet vehicles remain fully compliant with organisational, legal, and safety requirements. The role supports the Fleet Team by maintaining accurate records, monitoring compliance status, and engaging with employees and managers to ensure timely completion of required actions.
Key Responsibilities
- Compliance & Monitoring
- Ensure all company car and grey fleet drivers meet required compliance standards (e.g., licence checks, business insurance, MOT, vehicle checks).
- Maintain accurate, up to date compliance records within fleet management systems (e.g., service history, monthly photos of vehicles).
- Track upcoming expiries (e.g., insurance, MOT, licence) and proactively follow up with employees.
- Identify non compliance issues and elevate where necessary to managers and Fleet Risk & Operations leadership.
- Ensure employee onboarding training is booked and attended by the employees.
- Administration & Reporting
- Update and maintain fleet documentation, policies, and registers.
- Support audits by organising and providing required documentation.
- Assist in onboarding new starters regarding fleet requirements and compliance processes.
- Assist the Accident claims handler with any accident-related enquiries and recovery of losses.
- Employee & Stakeholder Support
- Act as a first point of contact for compliance queries from employees and line managers.
- Provide clear guidance on grey fleet standards and required evidence.
- Support communication campaigns regarding safe driving, compliance reminders, and policy updates.
About You
Skills & Experience (Essential)
- Strong administrative skills with excellent attention to detail.
- Ability to manage multiple tasks and deadlines.
- Confident communicating with employees at all levels.
- Good understanding of confidentiality and data accuracy.
- Previous experience in fleet management, compliance, or safety administration.
- Knowledge of grey fleet requirements and UK driving compliance standards.
- Proficiency in Excel and reporting.
Personal Attributes
- Highly organised and proactive.
- Strong communication and follow up skills.
- Able to work independently while supporting a wider team.
- Enthusiastic about improving safety and compliance culture.
About Us
As London’s number 1 estate agency brand, our customers choose us because we get it done. And we know it’s our people that make us so successful. In over 40 years serving London and the Home Counties, we have discovered a winning formula for creating driven and ambitious professionals. This includes the best training at every stage, market-leading technology and the opportunity to work alongside some of the industry’s most influential professionals.
Is it important for you to know our Corporate Social Responsibility before you apply? Great, it’s important to us too. Whether we’re providing LGBTQ+ safe spaces, stocking our offices from charitable water suppliers or engaging in fabulous local events, our 50+ offices across London play a key part in our communities. We also offer annual paid time off for employees to volunteer at a charity of their choice. Many choose to support our partner, Single Homeless Project. This is London's largest homelessness charity, making a difference in 10,000 Londoners’ lives across all 32 boroughs.
Fleet Compliance Administrator in Staines employer: Foxtons
Contact Detail:
Foxtons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Compliance Administrator in Staines
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on our values and what makes us tick. This will help you tailor your responses and show that you're genuinely interested in being part of our team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Show off your skills! Bring examples of your previous work or experiences that relate to the Fleet Compliance Administrator role. This could be anything from compliance records you've managed to safety initiatives you've implemented.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Fleet Compliance Administrator in Staines
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience in fleet management and compliance. We want to see how your skills match the role, so don’t be shy about showcasing your strengths!
Show Off Your Attention to Detail: As a Fleet Compliance Administrator, attention to detail is key. Use your application to demonstrate how you've successfully managed compliance records or similar tasks in the past. We love seeing examples of your organisational skills!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your key points stand out. This will help us quickly see why you’re a great fit for the team!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Foxtons
✨Know Your Compliance Stuff
Make sure you brush up on UK driving compliance standards and grey fleet requirements. Being able to discuss these topics confidently will show that you're serious about the role and understand its importance.
✨Show Off Your Organisational Skills
Prepare examples of how you've managed multiple tasks and deadlines in previous roles. This will demonstrate your strong administrative skills and attention to detail, which are crucial for a Fleet Compliance Administrator.
✨Communicate Like a Pro
Practice clear and confident communication. You’ll need to engage with employees and managers, so being able to articulate your thoughts effectively will set you apart from other candidates.
✨Be Ready to Discuss Safety Culture
Think about how you can contribute to improving safety and compliance culture within the company. Share any ideas or experiences you have that relate to promoting safe driving and compliance reminders.