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- Tasks: Ensure compliance for company vehicle operations and maintain accurate records.
- Company: Join a well-known brand with a fun and dynamic fleet of Minis.
- Benefits: Competitive salary, supportive team environment, and opportunities for growth.
- Why this job: Play a vital role in safety and compliance while working with a passionate team.
- Qualifications: Strong admin skills, attention to detail, and good communication abilities.
- Other info: Exciting chance to enhance your career in fleet management and compliance.
The predicted salary is between 30000 - 42000 £ per year.
Our iconic fleet of branded Minis is one of the most recognisable parts of our identity. The Vehicle Compliance Administrator will play a key role in ensuring all employees operating company vehicles or grey fleet vehicles remain fully compliant with organisational, legal, and safety requirements. The role supports the Fleet Team by maintaining accurate records, monitoring compliance status, and engaging with employees and managers to ensure timely completion of required actions.
Key Responsibilities
- Compliance & Monitoring: Ensure all company car and grey fleet drivers meet required compliance standards (e.g., licence checks, business insurance, MOT, vehicle checks). Maintain accurate, up to date compliance records within fleet management systems (e.g., service history, monthly photos of vehicles). Track upcoming expiries (e.g., insurance, MOT, licence) and proactively follow up with employees. Identify non compliance issues and escalate where necessary to managers and Fleet Risk & Operations leadership. Ensure employee onboarding training is booked and attended by the employees.
- Administration & Reporting: Update and maintain fleet documentation, policies, and registers. Support audits by organising and providing required documentation. Assist in onboarding new starters regarding fleet requirements and compliance processes. Assist the Accident claims handler with any accident-related enquiries and recovery of losses.
- Employee & Stakeholder Support: Act as a first point of contact for compliance queries from employees and line managers. Provide clear guidance on grey fleet standards and required evidence. Support communication campaigns regarding safe driving, compliance reminders, and policy updates.
Skills & Experience (Essential)
- Strong administrative skills with excellent attention to detail.
- Ability to manage multiple tasks and deadlines.
- Confident communicating with employees at all levels.
- Good understanding of confidentiality and data accuracy.
Desirable
- Previous experience in fleet management, compliance, or safety administration.
- Knowledge of grey fleet requirements and UK driving compliance standards.
- Proficiency in Excel and reporting.
Personal Attributes
- Highly organised and proactive.
- Strong communication and follow up skills.
- Able to work independently while supporting a wider team.
- Enthusiastic about improving safety and compliance culture.
Vehicle Compliance Administrator in Guildford employer: Foxtons
Contact Detail:
Foxtons Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Vehicle Compliance Administrator in Guildford
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its fleet operations. Show us that you understand the importance of compliance and safety in vehicle management. Tailor your answers to highlight how your skills align with their needs.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team and contributing to our compliance culture.
We think you need these skills to ace Vehicle Compliance Administrator in Guildford
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your strong administrative skills and any relevant experience in fleet management or compliance to catch our eye!
Show Off Your Attention to Detail: As a Vehicle Compliance Administrator, attention to detail is key! Use your application to demonstrate how you've successfully managed compliance records or similar tasks in the past. We love seeing examples of your meticulous nature.
Be Clear and Concise: When writing your cover letter, keep it straightforward. Clearly explain why you're a great fit for the role and how your skills align with our needs. We appreciate clarity and directness in communication!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Foxtons
✨Know Your Compliance Stuff
Make sure you brush up on vehicle compliance standards and regulations. Familiarise yourself with UK driving laws, grey fleet requirements, and the specific compliance processes mentioned in the job description. This will show that you're not just interested in the role but also knowledgeable about what it entails.
✨Show Off Your Admin Skills
Since strong administrative skills are essential for this role, be ready to discuss your experience with maintaining records and managing documentation. Bring examples of how you've kept things organised in previous jobs, especially if you've worked with compliance or fleet management before.
✨Communicate Like a Pro
This role involves engaging with employees and managers, so practice your communication skills. Think of scenarios where you had to explain complex information clearly. Be prepared to demonstrate how you can provide guidance on compliance queries effectively.
✨Be Proactive and Enthusiastic
The job requires a proactive approach to monitoring compliance and following up on actions. During the interview, share instances where you took the initiative to solve problems or improve processes. Show your enthusiasm for fostering a culture of safety and compliance within the team.