At a Glance
- Tasks: Ensure compliance for company vehicle operations and maintain accurate fleet records.
- Company: London's leading estate agency with a strong community focus.
- Benefits: Competitive salary, training opportunities, and paid volunteer time.
- Other info: Be part of a supportive culture that values community engagement and personal growth.
- Why this job: Join a dynamic team and make a real impact on safety and compliance.
- Qualifications: Strong admin skills, attention to detail, and experience in fleet management.
The predicted salary is between 30000 - 42000 £ per year.
Our iconic fleet of branded Minis is one of the most recognisable parts of our identity. The Fleet Compliance Administrator will play a key role in ensuring all employees operating company vehicles or grey fleet vehicles remain fully compliant with organisational, legal, and safety requirements. The role supports the Fleet Team by maintaining accurate records, monitoring compliance status, and engaging with employees and managers to ensure timely completion of required actions.
Key Responsibilities
- Compliance & Monitoring
- Ensure all company car and grey fleet drivers meet required compliance standards (e.g., licence checks, business insurance, MOT, vehicle checks).
- Maintain accurate, up to date compliance records within fleet management systems (e.g., service history, monthly photos of vehicles).
- Track upcoming expiries (e.g., insurance, MOT, licence) and proactively follow up with employees.
- Identify non compliance issues and elevate where necessary to managers and Fleet Risk & Operations leadership.
- Ensure employee onboarding training is booked and attended by the employees.
- Administration & Reporting
- Update and maintain fleet documentation, policies, and registers.
- Support audits by organising and providing required documentation.
- Assist in onboarding new starters regarding fleet requirements and compliance processes.
- Assist the Accident claims handler with any accident-related enquiries and recovery of losses.
- Employee & Stakeholder Support
- Act as a first point of contact for compliance queries from employees and line managers.
- Provide clear guidance on grey fleet standards and required evidence.
- Support communication campaigns regarding safe driving, compliance reminders, and policy updates.
About You
Skills & Experience (Essential)
- Strong administrative skills with excellent attention to detail.
- Ability to manage multiple tasks and deadlines.
- Confident communicating with employees at all levels.
- Good understanding of confidentiality and data accuracy.
- Previous experience in fleet management, compliance, or safety administration.
- Knowledge of grey fleet requirements and UK driving compliance standards.
- Proficiency in Excel and reporting.
Personal Attributes
- Highly organised and proactive.
- Strong communication and follow up skills.
- Able to work independently while supporting a wider team.
- Enthusiastic about improving safety and compliance culture.
About Us
As London’s number 1 estate agency brand, our customers choose us because we get it done. And we know it’s our people that make us so successful. In over 40 years serving London and the Home Counties, we have discovered a winning formula for creating driven and ambitious professionals. This includes the best training at every stage, market-leading technology and the opportunity to work alongside some of the industry’s most influential professionals.
Is it important for you to know our Corporate Social Responsibility before you apply? Great, it’s important to us too. Whether we’re providing LGBTQ+ safe spaces, stocking our offices from charitable water suppliers or engaging in fabulous local events, our 50+ offices across London play a key part in our communities. We also offer annual paid time off for employees to volunteer at a charity of their choice. Many choose to support our partner, Single Homeless Project. This is London's largest homelessness charity, making a difference in 10,000 Londoners’ lives across all 32 boroughs.
Fleet Compliance Administrator employer: Foxtons
Foxtons is an exceptional employer for graduates eager to launch their careers in the dynamic property sector of London. With uncapped earning potential, extensive training, and fast-track career progression, employees are empowered to thrive in a supportive and high-energy environment. The opportunity to explore various roles within the company, coupled with access to cutting-edge technology and a market-leading portfolio, makes Foxtons a standout choice for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Fleet Compliance Administrator
✨Join Compliance Communities
Get involved in compliance and risk communities — both online and offline. Look for forums, LinkedIn groups, or even local meetups where compliance pros hang out. You never know who might drop a job opportunity your way!
✨Attend Industry Conferences
Keep an eye out for compliance and risk management conferences and workshops in your area. These events are a goldmine for networking, and they often have job boards or recruiters on-site looking for new talent. Plus, it’s a chance to learn what's trending in the field.
✨Leverage Your University Career Services
If you’ve recently graduated or are still studying, head over to your university's career services. Many companies, including those in compliance, actively recruit fresh talent through these services, so make sure you tap into that resource.
✨Showcase Your Knowledge Online
Start writing articles or blog posts about compliance topics that interest you. Share them on platforms like LinkedIn to demonstrate your knowledge and passion. This not only builds your presence in the field but can also catch the attention of companies like Foxtons looking for candidates who are engaged and informed.
We think you need these skills to ace Fleet Compliance Administrator
Some tips for your application 🫡
Show Your Understanding of Compliance:In the compliance-risk field, it's super important to showcase your understanding of regulations and risk management frameworks. Highlight any relevant coursework, certifications (like ICA or AML), or even projects that demonstrate your knowledge and commitment to this area. We want to see how you can navigate this complex landscape!
Quantify Your Achievements:When detailing your experience, try to quantify your achievements. For example, if you've previously worked on a project that improved compliance metrics or reduced risk exposure, give us the numbers! This data-driven approach really stands out to hiring managers in compliance-risk roles.
Tailor Your CV to Reflect Relevant Skills:Make sure your CV highlights skills that are particularly relevant to compliance, like attention to detail, analytical thinking, and report writing. Ensure these are easy to spot – consider using bullet points to break down your responsibilities and achievements for maximum impact!
Craft a Motivating Cover Letter:In your cover letter, let us know why you’re excited about the compliance-risk role at Foxtons. Share what motivates you about compliance, and how you believe you can contribute to our mission. This is your chance to showcase not only your skills but also your passion for this important field!
How to prepare for a job interview at Foxtons
✨Master the Regulations
Brush up on key compliance regulations relevant to the industry you're applying to. Familiarising yourself with specific laws and frameworks used in your field will give you an edge during technical questions. Show that you’re not just aware of them but can also apply them—think real-life scenarios!
✨Show Your Analytical Skills
Compliance roles really focus on analytical skills, so be prepared for case studies or situational questions during the interview. We've got to demonstrate how we approach risk assessments or compliance audits, possibly drawing on examples from past experiences or university projects. Bring some thoughtful case scenarios to discuss!
✨Know Your Tools
Get comfortable with commonly used compliance software and tools. Familiarity with platforms like RSA or MetricStream can really impress during your interview, as it shows you're ready to hit the ground running. If you’ve had any experience with them, make sure to highlight that!
✨Align with Company Culture
Since it's a full-time position, show your long-term commitment and interest in the company’s mission and values. Dive into how your ethics and professional philosophy align with Foxtons’s stance on compliance. A shared vision can really resonate with interviewers looking for fit as much as skill!
