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For Companies At a Glance
- Tasks: Coordinate fleet operations, manage vehicle compliance, and oversee car deliveries.
- Company: Join Foxtons, London's top estate agency with a commitment to excellence and community.
- Benefits: Earn up to £30,000, enjoy a company mobile, and benefit from a wellbeing package.
- Why this job: Be part of a dynamic team, enhance your skills, and contribute to social impact initiatives.
- Qualifications: Must have a full, clean driving licence and strong communication skills.
- Other info: Enjoy a paid day off for charity work and comprehensive training opportunities.
The predicted salary is between 24000 - 36000 £ per year.
About The Role
The Foxtons Fleet department is responsible for purchasing, servicing, valeting, and maintaining our entire fleet of approximately 900 vehicles. Foxtons has an impressive fleet that includes Mini’s, hybrid and electric vehicles. The smooth running of our busy Fleet department enables our teams across London to continuously deliver an exceptional service to our customers.
As a Fleet Co‑ordinator you will be the main point of contact for all Foxtons employees with a company vehicle in a specific part of the business and your time will be split between the office and the warehouse at our dedicated fleet facility in Northwest London.
Main Duties
- Ensuring regulatory compliance by ensuring our fleet stays road legal and safe, conducting regular vehicle inspections.
- Managing the rotation of available vehicles to ensure good utilisation within the department.
- Overseeing car deliveries and ensuring all data is inputted and uploaded correctly to our unique Foxtons‑built Fleet system.
- Ensuring cars returning to the lease company are road legal.
- Liaising with bodyshops and dealerships to ensure quick turnaround times.
- Planning and delivering a once‑a‑month car ceremony with the CEO for employees upgrading their vehicles due to hitting relevant targets.
- Planning and executing fortnightly car collections for employees joining the company who require a company car, ensuring that cars are cleaned to a good standard and are road legal.
- Managing fleet maintenance schedules covering servicing and MOTs.
- Working with the Fleet insurance claims handler to ensure all claims are reported to our insurance company within a reasonable timeframe.
Work closely with the Fleet Operations Director to continually improve driver behaviour.
Hours
Monday – Friday, 8am – 5pm
Location
This role will be based at our Staines site (TW18 3NG)
About You
The ideal candidate will have:
- A full, clean, manual driving licence and no less than one year’s driving experience.
- An enthusiastic can‑do attitude.
- Strong communication skills, verbal and written, with the ability to liaise effectively at all levels within the company.
- Attention to detail.
- Strong organisation skills and comfort working to deadlines.
- Excellent time‑management skills, experienced in delivering multiple tasks.
We Offer
- Up to £30,000 per annum
- Company mobile phone
- Comprehensive, ongoing training programme
- Diversity and inclusion networks
- One paid workday a year to volunteer for a charity of your choice
- Well‑being package including enhanced sick pay
- Enhanced parental policies, including generous shared parental leave
About The Company
As London’s number 1 estate agency brand, our customers choose us because we get it done. In over 40 years of serving London and the Home Counties, we have discovered a winning formula for creating driven and ambitious professionals. This includes the best training at every stage, market‑leading technology and the opportunity to work alongside some of the industry’s most influential professionals.
We are proud of our Corporate Social Responsibility. Whether we’re providing LGBTQ+ safe spaces, stocking our offices with charitable water suppliers or engaging in local events, our 50+ offices across London play a key part in our communities. We also offer annual paid time off for employees to volunteer at a charity of their choice, many of whom support our partner, the Single Homeless Project.
* TwentyCI data, 2023 v 2022 market share and market share growth of new instructions at a brand level
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Fleet Co-ordinator employer: Foxtons Estate Agents
Contact Detail:
Foxtons Estate Agents Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Fleet Co-ordinator
✨Tip Number 1
Familiarise yourself with the specific fleet management software used by Foxtons. Understanding how to input and manage data within their unique system will give you a significant advantage during the interview process.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to handle the fast-paced environment of the Fleet department.
✨Tip Number 3
Research the latest trends in vehicle maintenance and compliance regulations. Being knowledgeable about these topics will not only impress your interviewers but also show your commitment to ensuring the fleet remains road legal and safe.
✨Tip Number 4
Prepare to discuss your communication skills, especially in liaising with various stakeholders like bodyshops and dealerships. Highlight any previous experiences where effective communication led to successful outcomes.
We think you need these skills to ace Fleet Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience related to fleet management, vehicle maintenance, and compliance. Use specific examples that demonstrate your organisational skills and attention to detail.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention your driving experience and how your skills align with the responsibilities of a Fleet Co-ordinator, particularly in managing vehicle inspections and liaising with bodyshops.
Highlight Communication Skills: Since strong communication is key for this role, provide examples in your application that showcase your ability to liaise effectively at all levels within a company. This could include previous roles where you managed relationships or communicated complex information.
Showcase Time Management Abilities: Demonstrate your time management skills by detailing experiences where you successfully juggled multiple tasks or projects. This will be crucial for managing fleet maintenance schedules and ensuring timely vehicle deliveries.
How to prepare for a job interview at Foxtons Estate Agents
✨Know the Fleet Inside Out
Familiarise yourself with Foxtons' fleet operations, including the types of vehicles they manage and their unique Fleet system. Being able to discuss specific vehicles or recent changes in the fleet will show your genuine interest and preparedness.
✨Demonstrate Strong Communication Skills
As a Fleet Co-ordinator, you'll need to liaise with various stakeholders. Prepare examples of how you've effectively communicated in previous roles, especially in challenging situations, to showcase your ability to handle diverse interactions.
✨Highlight Your Organisational Skills
The role requires managing multiple tasks and deadlines. Be ready to share specific instances where your organisational skills made a difference, such as successfully coordinating vehicle inspections or managing schedules.
✨Show Enthusiasm for Compliance and Safety
Emphasise your understanding of regulatory compliance and safety standards in fleet management. Discuss any relevant experience you have in ensuring vehicles are road legal and safe, as this is crucial for the role.
