At a Glance
- Tasks: Support the CEO in managing projects, communications, and financial tracking across diverse companies.
- Company: Join Heroic Group Limited, a dynamic multi-company organisation in Grand Bahama.
- Benefits: Competitive salary, professional growth opportunities, and a mission-driven work environment.
- Other info: Ideal for proactive problem solvers who thrive on execution and accountability.
- Why this job: Be part of a visionary team and make a real impact in a fast-paced setting.
- Qualifications: 3-5 years as an Executive Assistant with strong organisational and financial skills.
The predicted salary is between 50000 - 65000 £ per year.
Location: Freeport, Grand Bahama
Company: Heroic Group Limited
Employment Type: Full‑Time
Heroic Group Limited is seeking a high‑capacity, execution‑driven Executive Assistant to support the Founder, President & CEO across a diverse portfolio of companies, including construction, logistics, maritime operations, and strategic investments. This is not a traditional administrative role — it is a role for someone who thrives in fast‑moving environments, brings structure to complexity, and ensures that priorities, projects, and communication flow are always under control. If you are organized, proactive, financially sharp, and excellent at driving execution, this role is for you.
What You’ll Do
- Executive Support
- Manage the CEO’s calendar, meetings, and weekly operating rhythm
- Prepare agendas, briefing notes, and follow‑up summaries
- Draft and manage high‑level business communications
- Track decisions, approvals, and outstanding action items
- Ensure the CEO is fully prepared for all engagements
- Project Management
- Track key initiatives across construction, logistics, and strategic projects
- Maintain project timelines, deliverables, and risk logs
- Hold teams accountable to deadlines and KPIs
- Provide weekly status updates and escalation reports
- Assist in implementing SOPs and workflow systems
- Financial & Administrative Support
- Support invoice tracking, AR/AP coordination, and collections follow‑ups
- Assist with cash flow tracking and financial summaries
- Liaise with Finance to ensure timely reporting and accurate expense tracking
- Prepare basic dashboards and budget‑vs‑actual summaries
- Communication & Business Operations
- Act as a central coordination point across departments and consultants
- Follow up on proposals, quotes, contracts, and client deliverables
- Maintain CRM or business development pipeline tracking
- Strengthen communication flow and alignment across the organization
- Systems & Process Optimization
- Identify inefficiencies and recommend improvements
- Implement tools for task management, financial tracking, and communication
- Help build a structured, scalable operating system for the Office of the President
What You Bring
- Core Competencies
- Highly organized and structured
- Strong financial awareness (cash flow, budgets, reporting)
- Execution‑focused — gets things done without excuses
- Detail‑oriented — nothing slips through the cracks
- Proactive and anticipatory
- Clear, concise communicator
- Tech‑savvy and comfortable with modern tools
- Technical Skills
- Experience with QuickBooks or similar accounting software
- Strong Excel/Google Sheets capability (non‑negotiable)
- Familiarity with project management tools (ClickUp, Monday.com, Asana)
- Proficiency in Microsoft Office and Teams
- CRM experience is an asset
- Experience
- 3–5+ years as an Executive Assistant, Operations Coordinator, or similar role
- Experience supporting a CEO, Founder, or senior executive
- Background in project coordination and financial/admin support
- Experience in construction, logistics, or multi‑entity operations is a plus
What Success Looks Like (First 90 Days)
- A structured calendar and meeting cadence established
- A unified project tracking system implemented
- Clear visibility into AR/AP and outstanding financial items
- Improved communication flow across teams
- Weekly executive dashboards delivered consistently
Compensation
Competitive and commensurate with experience.
Who Thrives Here
- A driver of execution
- A problem solver
- A gatekeeper of time, priorities, and accountability
What We Offer
- Competitive compensation
- Professional growth opportunities
- A dynamic, mission‑driven work environment
- The opportunity to support a visionary CEO and a growing multi‑company Group
How to Apply
Submit your resume and a brief cover letter outlining your experience supporting senior executives.
Executive Assistant (President & CEO) employer: Fowlco Ltd
Heroic Group Limited is an exceptional employer located in Freeport, Grand Bahama, offering a dynamic and mission-driven work environment where employees can thrive. With competitive compensation and professional growth opportunities, the company fosters a culture of execution and accountability, making it an ideal place for proactive individuals who excel in fast-paced settings. Joining Heroic Group means being part of a visionary team that values structure, efficiency, and impactful contributions across diverse industries.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (President & CEO)
✨Tip Number 1
Network like a pro! Reach out to connections in your industry, especially those who know the CEO or the company. A personal introduction can make all the difference in landing that interview.
✨Tip Number 2
Prepare for the interview by researching the company and its projects. Show us you understand their operations and how you can add value as an Executive Assistant. Tailor your responses to highlight your organisational skills and execution focus.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, clear and concise communication is key. We recommend doing mock interviews with friends or using online platforms to refine your pitch.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows your enthusiasm for the role and the company.
We think you need these skills to ace Executive Assistant (President & CEO)
Some tips for your application 🫡
Tailor Your Resume:Make sure your resume speaks directly to the role of Executive Assistant. Highlight your experience in managing calendars, project coordination, and financial support. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re the perfect fit for this fast-paced environment. Share specific examples of how you've thrived in similar roles and how you can bring structure to complexity.
Show Off Your Tech Skills:We’re all about efficiency and modern tools. Mention your experience with QuickBooks, Excel, and any project management software you’ve used. Let us know how tech-savvy you are and how you can help optimise our processes!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your materials and ensures you’re considered for this exciting opportunity. We can’t wait to hear from you!
How to prepare for a job interview at Fowlco Ltd
✨Master the Calendar
As an Executive Assistant, managing a busy calendar is crucial. Before the interview, practice discussing how you would prioritise meetings and manage time effectively. Be ready to share examples of how you've successfully handled scheduling conflicts in the past.
✨Showcase Your Financial Savvy
Since financial awareness is key for this role, brush up on your knowledge of cash flow and budgeting. Prepare to discuss any relevant experience with financial tracking tools like QuickBooks or Excel, and be ready to explain how you’ve contributed to financial reporting in previous roles.
✨Demonstrate Project Management Skills
This position requires strong project management abilities. Familiarise yourself with tools like ClickUp or Asana, and come prepared with examples of how you've tracked projects, met deadlines, and held teams accountable in fast-paced environments.
✨Communicate Clearly and Concisely
Effective communication is vital for this role. Practice articulating your thoughts clearly and concisely. During the interview, focus on how you can strengthen communication flows within the organisation and provide examples of how you've done this in the past.
