At a Glance
- Tasks: Support the CEO in managing projects, communications, and financial tracking across diverse companies.
- Company: Join Heroic Group Limited, a dynamic multi-company organisation in Grand Bahama.
- Benefits: Competitive salary, professional growth opportunities, and a mission-driven work environment.
- Other info: Ideal for proactive problem solvers who thrive on execution and accountability.
- Why this job: Be part of a visionary team and make a real impact in a fast-paced setting.
- Qualifications: 3-5 years as an Executive Assistant with strong organisational and financial skills.
The predicted salary is between 50000 - 65000 £ per year.
Heroic Group Limited is seeking a high-capacity, execution-driven Executive Assistant to support the Founder, President & CEO across a diverse portfolio of companies, including construction, logistics, maritime operations, and strategic investments. This is not a traditional administrative role — it is a role for someone who thrives in fast-moving environments, brings structure to complexity, and ensures that priorities, projects, and communication flow are always under control. If you are organized, proactive, financially sharp, and excellent at driving execution, this role is for you.
What You’ll Do
- Executive Support
- Manage the CEO’s calendar, meetings, and weekly operating rhythm
- Prepare agendas, briefing notes, and follow-up summaries
- Draft and manage high-level business communications
- Track decisions, approvals, and outstanding action items
- Ensure the CEO is fully prepared for all engagements
- Project Management
- Track key initiatives across construction, logistics, and strategic projects
- Maintain project timelines, deliverables, and risk logs
- Hold teams accountable to deadlines and KPIs
- Provide weekly status updates and escalation reports
- Assist in implementing SOPs and workflow systems
- Financial & Administrative Support
- Support invoice tracking, AR/AP coordination, and collections follow-ups
- Assist with cash flow tracking and financial summaries
- Liaise with Finance to ensure timely reporting and accurate expense tracking
- Prepare basic dashboards and budget-vs-actual summaries
- Communication & Business Operations
- Act as a central coordination point across departments and consultants
- Follow up on proposals, quotes, contracts, and client deliverables
- Maintain CRM or business development pipeline tracking
- Strengthen communication flow and alignment across the organization
- Systems & Process Optimization
- Identify inefficiencies and recommend improvements
- Implement tools for task management, financial tracking, and communication
- Help build a structured, scalable operating system for the Office of the President
What You Bring
- Core Competencies
- Highly organized and structured
- Strong financial awareness (cash flow, budgets, reporting)
- Execution-focused — gets things done without excuses
- Detail-oriented — nothing slips through the cracks
- Proactive and anticipatory
- Clear, concise communicator
- Tech-savvy and comfortable with modern tools
- Technical Skills
- Experience with QuickBooks or similar accounting software
- Strong Excel/Google Sheets capability (non-negotiable)
- Familiarity with project management tools (ClickUp, Monday.com, Asana)
- Proficiency in Microsoft Office and Teams
- CRM experience is an asset
- Experience
- 3–5+ years as an Executive Assistant, Operations Coordinator, or similar role
- Experience supporting a CEO, Founder, or senior executive
- Background in project coordination and financial/admin support
- Experience in construction, logistics, or multi-entity operations is a plus
What Success Looks Like (First 90 Days)
- A structured calendar and meeting cadence established
- A unified project tracking system implemented
- Clear visibility into AR/AP and outstanding financial items
- Improved communication flow across teams
- Weekly executive dashboards delivered consistently
Compensation
Competitive and commensurate with experience.
Who Thrives Here
- A driver of execution
- A problem solver
- A gatekeeper of time, priorities, and accountability
What We Offer
- Competitive compensation
- Professional growth opportunities
- A dynamic, mission-driven work environment
- The opportunity to support a visionary CEO and a growing multi-company Group
How to Apply
Submit your resume and a brief cover letter outlining your experience supporting senior executives.
Executive Assistant (Founder, President & CEO) employer: Fowlco Ltd
Heroic Group Limited is an exceptional employer located in Freeport, Grand Bahama, offering a dynamic and mission-driven work environment where employees can thrive. With competitive compensation and professional growth opportunities, the company fosters a culture of execution and accountability, making it an ideal place for proactive individuals who excel in fast-paced settings. Joining Heroic Group means being part of a visionary team that values structure, efficiency, and impactful contributions across diverse industries.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant (Founder, President & CEO)
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Understand their values and how you can contribute to their mission. This will help you stand out as someone who’s genuinely interested in the role.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills align with the needs of the CEO and the company. Highlight your organisational skills and execution focus, as these are key for the Executive Assistant role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our dynamic team at Heroic Group Limited.
We think you need these skills to ace Executive Assistant (Founder, President & CEO)
Some tips for your application 🫡
Tailor Your Resume:Make sure your resume highlights your experience in supporting senior executives, especially in fast-paced environments. Use keywords from the job description to show that you’re a perfect fit for the role.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Share specific examples of how you've managed complex projects or improved communication flow in previous roles. Keep it concise but impactful!
Showcase Your Tech Skills:Since this role requires proficiency in tools like QuickBooks and project management software, mention your experience with these tools. Highlight any tech-savvy skills that can help streamline processes.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process!
How to prepare for a job interview at Fowlco Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant to a CEO. Familiarise yourself with the specific tasks mentioned in the job description, like managing calendars and tracking projects. This will help you demonstrate how your skills align perfectly with what they need.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, come prepared with examples of how you've successfully managed complex schedules or projects in the past. Use specific instances where your attention to detail made a significant impact, as this will highlight your fit for the fast-paced environment.
✨Demonstrate Financial Acumen
Given the financial aspects of the role, be ready to discuss your experience with budgeting, cash flow tracking, or using accounting software like QuickBooks. Bring along any relevant metrics or dashboards you've created to showcase your ability to handle financial data effectively.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare insightful queries about the company's operations, project management tools they use, or how they measure success in this role. This shows your genuine interest and helps you assess if the company is the right fit for you.
