Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support the London office and liaise with the Dubai team while managing daily operations.
- Company: Join a leading international design agency known for its dynamic and entrepreneurial culture.
- Benefits: Enjoy a vibrant office environment, half-day Fridays, and opportunities for personal growth.
- Why this job: Be at the heart of creativity, supporting leaders and shaping a lively studio atmosphere.
- Qualifications: 2-4 years in a PA or Office Manager role, ideally in a fast-paced creative setting.
- Other info: This is an office-based role in central London, fostering equal opportunities for all.
The predicted salary is between 36000 - 60000 £ per year.
A leading international design agency is looking to find a confident, capable and proactive PA/Office Manager to support the London office and act as a key liaison with their Dubai-based team.
This is a pivotal and continually developing role at the heart of a dynamic, entrepreneurial environment. You’ll provide high-level PA support to the Founding Partner (based between London and Dubai), occasional assistance to another senior leader, and ensure smooth day-to-day running of the studio. You will need to be able to think on your feet, have exceptional problem solving skills and be super flexible.
This is more than just diary management. You’ll be the trusted go-to for a busy, fast-paced leader — managing scheduling across time zones, ensuring logistics run smoothly, and occasionally stepping in to support with personal matters or property-related errands. At the same time, you’ll take ownership of the office environment — handling suppliers, setting up internal events and training, and keeping everything running efficiently.
Key Responsibilities
- Executive PA support to the Founder & Directors – extensive diary, travel and meeting coordination
- Monitor emails and respond on their behalf
- Remind Directors of tasks / deadlines / meetings
- Help complete timesheets and expenses on a monthly basis
- Liaison with the Dubai-based Office Manager to ensure aligned scheduling across locations
- Hands-on Office Management – managing relationships with suppliers, managing inventory of office supplies, ensure compliance with H&S.
- Booking training, overseeing onboarding, and supporting team wellbeing
- Support Operations Director with all office and IT operations
- Occasionally assisting with personal admin or property-related tasks in London
- Support Head of People, Culture & Engagement with scheduling interviews, onboarding materials, induction set up
About You
- At least 2–4 years’ experience in a PA or Office Manager role, ideally in a creative agency or design studio – something fast paced and creative!
- Highly organised, assertive and able to hold your own with senior leadership
- Comfortable with a varied role that blends PA, office ops, and team culture
- Confident managing a strong, entrepreneurial personality with professionalism and calm
- Discreet, adaptable and trusted to manage confidential matters with maturity
- Tech-savvy, great with details, and happy to take ownership of tasks from start to finish
- Bring your positive energy every day and your love for engaging with others and bringing the studio to life
This position is office based 5 days per week in central London – half day finish on Fridays
At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.
Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy .
#J-18808-Ljbffr
PA / Office Manager – Design Agency, Central London - office based employer: Fourteen People
Contact Detail:
Fourteen People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA / Office Manager – Design Agency, Central London - office based
✨Tip Number 1
Familiarise yourself with the design agency landscape. Research the company’s projects, values, and culture to demonstrate your genuine interest during any conversations or interviews.
✨Tip Number 2
Network within the creative industry. Attend design events or workshops in London to meet professionals who might have insights about the agency or can refer you internally.
✨Tip Number 3
Showcase your problem-solving skills in real-time scenarios. Prepare examples of how you've successfully managed challenging situations in previous roles, especially in fast-paced environments.
✨Tip Number 4
Highlight your adaptability and tech-savviness. Be ready to discuss specific tools or software you’ve used for office management and how you’ve adapted to changing priorities in past positions.
We think you need these skills to ace PA / Office Manager – Design Agency, Central London - office based
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in PA or Office Management roles, especially within creative agencies. Emphasise your organisational skills and ability to manage multiple tasks effectively.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive nature and problem-solving skills. Mention specific examples of how you've successfully managed schedules, logistics, or office environments in previous roles.
Highlight Key Skills: In your application, emphasise your tech-savviness and ability to handle confidential matters discreetly. Mention your experience with diary management, supplier relationships, and team culture initiatives.
Show Enthusiasm for the Role: Convey your passion for working in a dynamic, entrepreneurial environment. Let them know how your positive energy and love for engaging with others can contribute to the studio's vibrant atmosphere.
How to prepare for a job interview at Fourteen People
✨Showcase Your Organisational Skills
As a PA/Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, especially in fast-paced environments. Highlight your experience with diary management and scheduling across different time zones.
✨Demonstrate Problem-Solving Abilities
This role requires quick thinking and exceptional problem-solving skills. Be ready to discuss specific challenges you've faced in previous roles and how you resolved them. This will show your potential employer that you can handle the dynamic nature of the job.
✨Emphasise Your Communication Skills
You'll be liaising with teams across different locations, so strong communication is key. Prepare to talk about how you've effectively communicated with senior leaders and team members in the past, ensuring everyone is aligned and informed.
✨Bring Your Positive Energy
The agency values a positive and engaging atmosphere. During the interview, let your enthusiasm shine through. Share experiences where your positive attitude contributed to team morale or helped create a vibrant office culture.
