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- Tasks: Support the leadership team and manage office operations in a creative design agency.
- Company: Join a leading international design agency based in vibrant central London.
- Benefits: Enjoy a competitive salary, early finishes on Fridays, and a dynamic work environment.
- Why this job: Be at the heart of a fast-paced, entrepreneurial culture while making a real impact.
- Qualifications: 2-4 years of PA or Office Management experience in a creative setting is essential.
- Other info: This role requires flexibility, problem-solving skills, and a positive attitude.
The predicted salary is between 28000 - 42000 £ per year.
Overview
This position is office based 5 days per week in central London
Office Manager & Leadership Team PA – Design Agency, Central London – office based at a leading international design agency. The role supports the London office and interfaces with a Dubai-based team to ensure smooth day-to-day operations.
Salary: £35K plus benefits, with an early finish on Fridays.
Responsibilities
- Executive PA support to the Founder & Directors – extensive diary, travel and meeting coordination
- Monitor emails and respond on their behalf
- Remind Directors of tasks, deadlines and meetings
- Assist with timesheets and expenses on a monthly basis
- Coordinate with the Dubai-based Office Manager to align scheduling across locations
- Office Management – manage suppliers, inventory, and ensure compliance with H&S
- Coordinate training, oversee onboarding, and support team wellbeing
- Support Operations Director with office and IT operations
- Occasionally assist with personal admin or property-related tasks in London
- Support Head of People, Culture & Engagement with scheduling interviews and onboarding materials
About You
- At least 2–4 years’ experience in a PA or Office Manager role, ideally in a creative agency or design studio
- Highly organised, assertive and able to work with senior leadership
- Comfortable with a varied role blending PA, office operations and team culture
- Confident managing a strong entrepreneurial personality with professionalism and calm
- Discreet, adaptable and trusted to manage confidential matters
- Tech-savvy, detail-oriented, and able to own tasks from start to finish
- Positive energy and enthusiasm for engaging with others and bringing the studio to life
Equal Opportunity statement: At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics.
Employment Agency: Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy.
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Office Manager & Leadership Team PA – Design Agency, Central London - office based employer: Fourteen People
Contact Detail:
Fourteen People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager & Leadership Team PA – Design Agency, Central London - office based
✨Tip Number 1
Familiarise yourself with the design agency landscape in London. Research key players and trends in the creative industry to demonstrate your knowledge during interviews. This will show your genuine interest in the role and help you connect with the team.
✨Tip Number 2
Network with professionals in the creative sector, especially those who have experience as PAs or Office Managers. Attend industry events or join relevant online groups to build connections that could lead to referrals or insider information about the role.
✨Tip Number 3
Prepare to discuss your problem-solving skills and adaptability in a fast-paced environment. Think of specific examples from your previous roles where you successfully managed multiple tasks or resolved issues quickly, as this is crucial for the position.
✨Tip Number 4
Showcase your tech-savviness by being familiar with tools commonly used in office management and PA roles. Mention any software or systems you’ve used for scheduling, communication, or project management, as this will highlight your readiness for the job.
We think you need these skills to ace Office Manager & Leadership Team PA – Design Agency, Central London - office based
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous PA and office management experience, especially in creative industries. Use specific examples that demonstrate your organisational skills and ability to manage multiple tasks.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention your problem-solving skills and flexibility, and explain how you can support the Founding Partner and the team effectively.
Showcase Relevant Skills: In your application, emphasise your tech-savviness and attention to detail. Provide examples of how you've successfully managed scheduling across time zones or handled logistics in previous roles.
Demonstrate Cultural Fit: Convey your positive energy and love for engaging with others in your application. Highlight experiences where you've contributed to team culture or supported team wellbeing, as this is important for the dynamic environment of the agency.
How to prepare for a job interview at Fourteen People
✨Showcase Your Experience
Make sure to highlight your previous PA or office management experience, especially in creative industries. Be prepared to discuss specific examples of how you've successfully managed busy schedules and supported senior leaders.
✨Demonstrate Problem-Solving Skills
Since the role requires exceptional problem-solving abilities, think of scenarios where you've had to think on your feet. Prepare to share these examples during the interview to illustrate your proactive approach.
✨Familiarise Yourself with the Company Culture
Research the design agency's culture and values. Understanding their entrepreneurial environment will help you align your answers with what they are looking for in a candidate who can thrive in a dynamic setting.
✨Prepare Questions for Them
Have a few thoughtful questions ready to ask at the end of the interview. This shows your interest in the role and helps you gauge if the company is the right fit for you, especially regarding team dynamics and office operations.