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- Tasks: Lead a dynamic team to enhance workplace services and manage office facilities.
- Company: Join a prestigious publishing house in modern central London offices.
- Benefits: Enjoy a competitive salary and a vibrant, inclusive office culture.
- Why this job: Shape an engaging work environment while developing your leadership skills.
- Qualifications: Experience in facilities management and excellent communication skills required.
- Other info: Apply quickly; interviews are starting soon!
The predicted salary is between 34000 - 45000 £ per year.
This high-profile publishing house, based in beautiful, modern offices in central London, is looking for an office manager with facilities experience to join their team with a remit to shape and drive outstanding workplace services, manage facilities, coordinate internal events, and promote a supportive, vibrant and inclusive office culture.
Responsibilities will include:
- Managing, mentoring and developing a small but effective facilities team including assisting with recruitment, identifying training opportunities and facilitating professional development plans
- Managing office preventative maintenance and repairs
- Developing and continuously improve office management processes and SLAs
- Monitoring usage of common areas, meeting rooms, and workspaces
- Coordinating office layout changes, desk assignments, and expansion plans
- Administering the Operations budget: identifying and implementing cost-efficiencies, and (re)negotiating contracts where applicable
- Assist in managing monthly Health and Safety checks, preventative maintenance, annual insurance audits and contractor reviews
- Actively assisting with in-house events
- Leading the organisation of the Christmas party and any other functions as required to pre-agreed budgets
- Overseeing the reception operations and the welcome experience
- Manage cleaning, maintenance, heating, ventilation and air conditioning, and security contracts and relationships
- Negotiate leases, renewals, and service agreements
- Health & Safety compliance and conducting appropriate risk assessments
- Coordinate onboarding and offboarding equipment needs for employees
- Reporting facility-related issues or metrics to senior management
- Administration and renewal of Company insurance policies
We are looking for:
- Extensive facilities and office management experience within companies of 150 plus staff
- Experience in coordinating and delivering seamless office events
- Track record of successful line management and team development
- Excellent written and verbal communications skills
- Numerate and accurate, with excellent attention to detail
- Consistently high customer service orientation, and proven ability to build effective stakeholder relationships
- Confident and decisive, with firm but helpful approach and hands-on team attitude
- Strong Microsoft Office skills
Our client is hoping to move quickly and would love to start interviewing potential candidates within the next few days so please apply as soon as possible if this is of interest.
At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.
Fourteen People Ltd is acting as an Employment Agency in relation to this vacancy.
Office/ Facilities Manager employer: Fourteen People
Contact Detail:
Fourteen People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office/ Facilities Manager
✨Tip Number 1
Familiarise yourself with the latest trends in office management and facilities services. Being knowledgeable about innovative practices can set you apart during discussions with our team.
✨Tip Number 2
Network with professionals in the publishing and facilities management sectors. Attend relevant events or join online forums to connect with others who may provide insights or referrals.
✨Tip Number 3
Prepare to discuss your experience in managing teams and coordinating events. Be ready to share specific examples of how you've successfully led projects or improved processes in previous roles.
✨Tip Number 4
Showcase your customer service skills by highlighting instances where you've built strong relationships with stakeholders. This is crucial for creating a supportive and vibrant office culture.
We think you need these skills to ace Office/ Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your extensive facilities and office management experience, especially in environments with over 150 staff. Use specific examples to demonstrate your success in managing teams and coordinating events.
Craft a Compelling Cover Letter: Write a cover letter that showcases your excellent written communication skills. Address how your experience aligns with the responsibilities listed in the job description, such as managing office maintenance and leading events.
Highlight Relevant Skills: Emphasise your strong Microsoft Office skills and your ability to build effective stakeholder relationships. Mention your attention to detail and customer service orientation, as these are key attributes for the role.
Proofread Your Application: Before submitting, carefully proofread your application materials to ensure there are no errors. A well-presented application reflects your attention to detail and professionalism, which is crucial for an Office Manager role.
How to prepare for a job interview at Fourteen People
✨Showcase Your Facilities Management Experience
Be prepared to discuss your previous experience in facilities management, especially in environments with over 150 staff. Highlight specific examples where you successfully managed teams or improved office processes.
✨Demonstrate Event Coordination Skills
Since the role involves coordinating internal events, share examples of events you've organised in the past. Discuss how you managed budgets, logistics, and ensured a positive experience for attendees.
✨Emphasise Communication Skills
Excellent written and verbal communication is key for this role. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've built effective relationships with stakeholders.
✨Prepare for Health and Safety Questions
Given the responsibilities around Health and Safety compliance, brush up on relevant regulations and be ready to discuss how you've handled risk assessments or safety audits in previous roles.
