Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Lead a dynamic team to enhance workplace services and manage office operations.
- Company: Join a prestigious publishing house in modern central London offices.
- Benefits: Enjoy a competitive salary, vibrant office culture, and opportunities for professional development.
- Why this job: Shape an inclusive environment while coordinating exciting events and improving office processes.
- Qualifications: Experience in facilities management, excellent communication skills, and strong attention to detail required.
- Other info: Apply quickly; interviews are starting soon!
The predicted salary is between 40000 - 45000 £ per year.
This high-profile publishing house, based in beautiful, modern offices in central London, is looking for an experienced facilities and office manager to join their team with a remit to shape and drive outstanding workplace services, manage facilities, coordinate internal events, and promote a supportive, vibrant and inclusive office culture.
Responsibilities will include:
- Managing, mentoring and developing a small but effective facilities team including assisting with recruitment, identifying training opportunities and facilitating professional development plans
- Managing office preventative maintenance and repairs
- Developing and continuously improve office management processes and SLAs
- Monitoring usage of common areas, meeting rooms, and workspaces
- Coordinating office layout changes, desk assignments, and expansion plans
- Administering the Operations budget: identifying and implementing cost-efficiencies, and (re)negotiating contracts where applicable
- Assist in managing monthly Health and Safety checks, preventative maintenance, annual insurance audits and contractor reviews
- Actively assisting with in-house events
- Leading the organisation of the Christmas party and any other functions as required to pre-agreed budgets
- Overseeing the reception operations and the welcome experience
- Manage cleaning, maintenance, heating, ventilation and air conditioning, and security contracts and relationships
- Negotiate leases, renewals, and service agreements
- Health & Safety compliance and conducting appropriate risk assessments
- Coordinate onboarding and offboarding equipment needs for employees
- Reporting facility-related issues or metrics to senior management
- Administration and renewal of Company insurance policies
We are looking for:
- Extensive facilities and office management experience within companies of 150 plus staff
- Experience in coordinating and delivering seamless office events
- Track record of successful line management and team development
- Excellent written and verbal communications skills
- Numerate and accurate, with excellent attention to detail
- Consistently high customer service orientation, and proven ability to build effective stakeholder relationships
- Confident and decisive, with firm but helpful approach and hands-on team attitude
- Strong Microsoft Office skills
Our client is hoping to move quickly and would love to start interviewing potential candidates within the next few days so please apply as soon as possible if this is of interest.
At Fourteen People, we are committed to offering equal opportunities to all candidates regardless of race, religion, gender, sexuality, disability, age or any other protected characteristics. We understand there is still much to be done as we partner with our clients to create and improve robust recruitment processes that will improve diversity equity and inclusion in the workplace.
Facilities & Office Manager employer: Fourteen People
Contact Detail:
Fourteen People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities & Office Manager
✨Tip Number 1
Familiarise yourself with the latest trends in facilities management and office culture. Being knowledgeable about innovative practices can set you apart during discussions with potential employers.
✨Tip Number 2
Network with professionals in the publishing industry or facilities management. Attend relevant events or join online forums to connect with people who might provide insights or referrals for the role.
✨Tip Number 3
Prepare to discuss your experience in managing teams and coordinating events. Have specific examples ready that demonstrate your leadership skills and ability to create a positive office environment.
✨Tip Number 4
Research the company’s values and culture. Tailoring your conversation to align with their mission can show that you’re not just a fit for the role, but also for the organisation as a whole.
We think you need these skills to ace Facilities & Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your extensive facilities and office management experience, especially in environments with over 150 staff. Use specific examples that demonstrate your ability to manage teams and coordinate events.
Craft a Compelling Cover Letter: Write a cover letter that showcases your excellent written communication skills. Mention your track record in line management and team development, and explain how you can contribute to creating a vibrant office culture.
Highlight Relevant Skills: In your application, emphasise your strong Microsoft Office skills and your attention to detail. Provide examples of how you've successfully managed budgets, negotiated contracts, and ensured health and safety compliance.
Showcase Customer Service Orientation: Demonstrate your high customer service orientation by including examples of how you've built effective stakeholder relationships in previous roles. This will show your potential employer that you can maintain a supportive office environment.
How to prepare for a job interview at Fourteen People
✨Showcase Your Leadership Skills
As a Facilities & Office Manager, you'll be expected to manage and mentor a team. Be prepared to discuss your previous experiences in leading teams, how you approach recruitment, and any training initiatives you've implemented.
✨Demonstrate Your Problem-Solving Abilities
The role involves managing office maintenance and improvements. Think of specific examples where you've successfully identified issues and implemented effective solutions, especially in a fast-paced environment.
✨Highlight Your Event Coordination Experience
Since the position requires coordinating internal events, come ready with examples of events you've organised. Discuss your planning process, budget management, and how you ensured a positive experience for attendees.
✨Prepare for Health and Safety Discussions
Health and safety compliance is crucial in this role. Brush up on relevant regulations and be ready to talk about your experience with risk assessments and ensuring a safe workplace.
