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- Tasks: Manage office operations, oversee business performance, and drive marketing initiatives.
- Company: A modern accountancy firm passionate about supporting local businesses.
- Benefits: Free parking, professional development, and a flexible working environment.
- Why this job: Be a key player in a progressive firm and make a real difference.
- Qualifications: Strong organisational skills, confidentiality, and a proactive approach.
- Other info: Join a dynamic team with opportunities for growth and innovation.
The predicted salary is between 28800 - 43200 £ per year.
We are recruiting an office manager to play a key role in the success of our client's modern accountancy firm. They are a progressive firm who are passionate about making a difference to our local Herefordshire based client base. We love working with local business and we love pushing the boundaries of what is expected from an accountancy firm.
We are looking for a key team member to take ownership of all things office management, including business performance and marketing. We operate on a subscription basis with our clients, as opposed to the older annual billing method of thinking. In addition, we are a paperless office and provide the flexibility to our clients of being able to work remotely.
This role will come with free parking, as well as a fully supported development program for the candidate. We reiterate, THIS IS NOT A STANDARD RECEPTIONIST ROLE - We are looking for a superstar office manager to work with our superstar accountancy team.
Person Specification- Has excellent timekeeping and prioritises work effectively
- Confidentiality is key at all times
- Is flexible, reliable, co-operative and has a professional approach to work
- Works as a positive, friendly and helpful team player
- Communicates in a positive and constructive manner
- Uses initiative and takes a proactive approach to work by regularly seeking ways to improve internal procedures
- Positively supports and promotes changes within the work environment
- Has an interest and aptitude for social media interaction
- Reviewing and reporting key metrics of performance to the directors
- Reviewing of team performance and ensuring targets are achieved by liaising with team members to plan work
- Take an active role in the development of the business performance and to identify and communicate deficiencies and areas for improvement
- To oversee the marketing of the business and to utilise the team members in actively posting marketing content online and through social media
- To identify marketing opportunities for the business, including networking events, advertising, etc.
- To liaise with and manage the directors' time in order to ensure performance and work targets are achieved.
- Answering of all incoming telephone calls from Clients in a professional manner.
- Opening of all incoming post, and distribute as necessary
- Acts as a first point of contact in the office for all Team Members and Clients
- Control of all office requirements - stationery to maintenance issues
- Liaise with IT consultant on office technical issues
- Creates typed work of a high quality and accuracy
- Makes effective use of the Document Management System for client virtual portal
- Creates new documents from templates, using contact data using Mail Merge
- Uses initiative to compose and send on behalf of Manager, correspondence requiring focused concentration and attention to detail
- Be able to supply reports for Managers using internal accounts production / document Management software
- Control accurate records of all files (hard and virtual) within the office to GDPR compliant levels
- Maintains a high level of proficiency in core IT applications including the Microsoft Office suite (Word, Excel, PowerPoint and Outlook)
- Be confident in learning and the subsequent use of new software products
- Be efficient in timely submission of client data to HRMC and Companies House
The hours of work for this opportunity are 9:00am to 5:15pm (M-F) with an hour for lunch.
Office Manager in London employer: Four Squared Recruitment Ltd
Contact Detail:
Four Squared Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager in London
✨Tip Number 1
Get your networking game on! Attend local events and connect with people in the accountancy field. You never know who might have a lead on that perfect office manager role.
✨Tip Number 2
Show off your skills online! Use social media to highlight your experience and share insights about office management. This can catch the eye of potential employers looking for a superstar like you.
✨Tip Number 3
Don’t just apply, follow up! After sending your application through our website, drop a friendly email to express your enthusiasm. It shows initiative and keeps you on their radar.
✨Tip Number 4
Prepare for interviews by researching the company’s values and recent projects. Tailor your answers to show how you can contribute to their progressive approach in the accountancy world.
We think you need these skills to ace Office Manager in London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of your character into your cover letter and CV. Remember, we’re looking for a superstar office manager who can bring a positive vibe to our team!
Tailor Your Application: Make sure to tailor your application specifically for this role. Highlight your experience in office management and any relevant skills that align with what we’re looking for. This shows us that you’ve done your homework and are genuinely interested in joining our progressive firm.
Be Clear and Concise: Keep your application clear and to the point. We appreciate well-structured documents that are easy to read. Use bullet points where necessary and make sure to proofread for any typos or errors. A polished application reflects your attention to detail, which is crucial for this role!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s super easy and ensures your application goes directly to us. Plus, it gives you a chance to explore more about our firm and what we stand for before hitting that submit button!
How to prepare for a job interview at Four Squared Recruitment Ltd
✨Know the Company Inside Out
Before your interview, take some time to research the accountancy firm thoroughly. Understand their values, mission, and the unique services they offer. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an office manager, organisation is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or improved processes. Be ready to discuss how you prioritise work and ensure deadlines are met, as this will demonstrate your ability to handle the responsibilities of the role.
✨Be Proactive with Questions
During the interview, don’t hesitate to ask insightful questions about the firm's operations and future goals. This shows your proactive nature and interest in contributing to their success. Consider asking about their approach to marketing or how they measure business performance, as these are crucial aspects of the role.
✨Demonstrate Your Tech Savviness
Since the role requires proficiency in IT applications, be prepared to discuss your experience with tools like Microsoft Office and any other relevant software. If you’ve used document management systems or have experience with social media marketing, make sure to highlight that. Showing your comfort with technology will reassure them that you can adapt quickly.
