HR Assistant

We are excited to be working with a well established financial planning company in Leicestershire looking for a HR Assistant.

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ROLE OVERVIEW:

To provide a quality administration service in respect of all aspects of HR throughout the employee lifecycle, including the administration of employee benefits and supporting the delivery of wellbeing initiatives. Coordinating the recruitment, vetting and induction processes. Maintaining records that meet the requirements of the firm and the regulator, and maintaining the Sage HR and other relevant systems. Also assisting the HR Manager in a variety of projects.

MAIN TASKS:

HR Administration
Maintain and update employee records in Sage HR and Virtual cabinet, prepare and maintain HR-related documents such as organisation chart, and ensure compliance with company policies and legal requirements. Prepare all employee letters utilising mail merge and digital tools where possible. Coordinate, administer and maintain accurate records of all HR processes from recruitment to offboarding.

Recruitment Coordination
Administer and coordinate the recruitment process using Sage HR as the candidate management system, including posting job openings, screening applications, scheduling interviews, preparing interview packs and offer letters. Manage the day-to-day relationship with our preferred recruitment agencies and support PSL review. Liaise with hiring managers to produce up to date recruitment process documentation and ensure a smooth recruitment process.

Onboarding and Vetting Checks
Review new starter paperwork and conduct initial and regular vetting checks, including conducting reference, qualification, right to work, DBS and credit checks, and maintain accurate records to ensure compliance with regulatory requirements. Prepare contract of employment. Facilitate the onboarding process for new hires preparing induction documentation and arranging all activities and training.

Employee Relations
Address employee enquiries regarding HR policies, wellbeing activities and business events. Support staff survey process. Coordinate and administer quarterly business update events. Ensure an accurate, prompt and personal service is delivered to employees, managers and all other stakeholders.

Performance Management
Track and document employee performance, coordinate performance review meetings, and assist in developing performance improvement initiatives.

Training & Development
Organise and schedule training sessions, track employee participation, and gather feedback to improve training programs. Maintain accurate training and development records. Coordinate and administer career discussions. Utilise Activbase training system and others as required. Liaise with training providers as requested.

Compensation & Benefits
Administer regular benchmarking data, salary review, discretionary bonus, pension change and buy and sell annual leave processes. Assist in payroll processing by collating payroll information, manage employee benefits enrollment, data and changes, and respond to benefits-related enquiries. Review benefit scheme invoices, escalate queries and provide to accounts for payment. Administer benchmarking data. Administer and coordinate flexible working requests, statutory leave and extended unpaid leave.

Employee Well-being
Support the development and implement initiatives to promote employee well-being, including wellness programs and support services. Coordinate employee wellbeing activities. To act as a Mental Health First Aid Responder to support our employees. Coordinate hybrid working and parking arrangements.

HR Projects
Participate in HR projects aimed at enhancing digital transformation, such as implementing new HR software, improving existing HR processes and updating our Staff handbook. Ensure all initiatives, processes and procedures comply with legislation, promotes our Boolers values and demonstrates good practice.

Pay and Benefits
Salary £25,000 to £30,000 per annum (dependent on qualifications, knowledge, and experience)
Discretionary bonuses
4 x salary life assurance
Pension; 5% employer contribution – Increasing incrementally in recognition of service. Salary sacrifice scheme available.
24 days’ holiday – Increasing incrementally in recognition of continuous service
Health Cash Plan Scheme.
Free parking
Hybrid Working Scheme – Following completion of initial training and induction Person Specification

QUALIFICATIONS & WORK EXPERIENCE:
a) Essential

GCSE English Language and mathematics – Grade 5 or above (or equivalent)
Educated to A-Level standard (or equivalent)
A minimum of 2 years’ experience in HR administration
Solid understanding of HR principles, practices, and employment laws
Excellent Computer literacy in Microsoft Office (Word, Excel, and Outlook)
Solid understanding of HR information systems
b) Desirable

Solid understanding of any of the following systems or tools, Sage HR and payroll, virtual cabinet, Experian employer portal, Scribe and Monday
CIPD level 3 or HR related qualification
Experience of working in the Financial Services industry
Mental health first responder trained