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For Companies At a Glance
- Tasks: Process invoices, manage supplier payments, and resolve queries in a fast-paced finance team.
- Company: Join a well-established retail and leisure business in Droitwich.
- Benefits: Enjoy a competitive salary, pension scheme, staff discounts, and performance bonuses.
- Why this job: Gain valuable finance experience while contributing to a dynamic team environment.
- Qualifications: Experience in Purchase Ledger or studying towards an AAT qualification is preferred.
- Other info: Full-time role with excellent career growth opportunities and free on-site parking.
We are recruiting for a Finance Assistant - Purchase Ledger to join a well-established retail and leisure business in Droitwich.
THE ROLE
The Finance Assistant will be a key member of the Finance team, responsible for ensuring that all purchase ledger activities are processed accurately and in a timely manner. It involves processing a high volume of invoices, matching purchase orders, managing supplier payments, and reconciling supplier statements. You will take ownership of resolving supplier queries efficiently, helping to minimise disruption across our network of stores and internal departments. With approximately 800 invoices processed per month, the role requires someone who can work at pace while maintaining a high level of accuracy. Previous experience in a Purchase Ledger role is desirable; however, applications from candidates studying towards an AAT qualification will also be considered.
KEY RESPONSIBILITIES
- Code and process purchase ledger invoices accurately and efficiently
- Reconcile supplier statements and investigate and resolve discrepancies
- Process staff expense claims in accordance with company policy
- Process company credit card statements and post invoice accruals
- Manage and monitor the purchase ledger inbox
- Reconcile outstanding purchase orders and request missing invoices
- Manage foreign payment runs
- Perform daily ticket sales reconciliations
- Respond to and resolve supplier queries in a timely and professional manner
- Provide general support and assistance to the Finance team
- Provide cover for other Finance team members during periods of holiday or absence
PERSON SPECIFICATION
Essential
- Previous experience in a Purchase Ledger or similar finance role
- Strong IT skills with a good working understanding of finance processes
- Understanding of double-entry bookkeeping or currently developing this knowledge through AAT studies
- Excellent attention to detail and a high level of accuracy
- Strong organisational skills and the ability to meet deadlines
- Ability to work independently and manage workload effectively
- Excellent communication skills and the ability to work well with colleagues and suppliers
- Strong Excel skills
Desirable
- Experience using Continia Data Capture
- Experience with Microsoft Dynamics 365 Business Central (BC365)
- Studying or intending to study towards an AAT qualification
The Package
- Full-time, permanent role - 39.5 hours average per week
- Pension scheme and life insurance
- Staff discount benefits
- Annual performance-related bonus
- Free on-site parking
If you are interested in the role, please send your CV to (url removed) or feel free to call me on (phone number removed).
Finance Assistant - Purchase Ledger employer: Four Squared Recruitment Ltd
Contact Detail:
Four Squared Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Finance Assistant - Purchase Ledger
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world, especially those who might know about Purchase Ledger roles. A friendly chat can sometimes lead to job opportunities that aren't even advertised.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of purchase ledger processes. Be ready to discuss how you handle high volumes of invoices and resolve supplier queries. We want you to shine!
✨Tip Number 3
Showcase your Excel skills! If you’ve got experience with spreadsheets, make sure to highlight that in conversations. Being able to demonstrate your proficiency can set you apart from other candidates.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Finance Assistant - Purchase Ledger
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in purchase ledger or similar finance roles. We want to see how your skills match the job description, so don’t be shy about showcasing your relevant achievements!
Show Off Your IT Skills: Since strong IT skills are essential for this role, mention any software you’ve used, especially if it’s related to finance processes. If you’ve got experience with Microsoft Dynamics 365 or Continia Data Capture, make it known!
Be Detail-Oriented: This role requires a high level of accuracy, so make sure your application is free from typos and errors. We appreciate attention to detail, so take the time to proofread your application before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications better and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Four Squared Recruitment Ltd
✨Know Your Numbers
Brush up on your finance knowledge, especially around purchase ledger processes. Be ready to discuss how you’ve handled invoices, reconciled statements, or resolved discrepancies in past roles. This will show that you’re not just familiar with the terminology but can apply it practically.
✨Showcase Your Attention to Detail
Since accuracy is key in this role, prepare examples that highlight your attention to detail. You might want to mention a time when you caught an error in a financial document or streamlined a process to improve accuracy. This will demonstrate your capability to maintain high standards.
✨Familiarise Yourself with the Tools
If you have experience with Microsoft Dynamics 365 or Continia Data Capture, make sure to mention it. If not, do a bit of research on these tools and be prepared to discuss how you would adapt to new software. Showing that you’re tech-savvy can give you an edge.
✨Prepare for Common Questions
Think about common interview questions related to finance roles, such as how you prioritise tasks or handle tight deadlines. Practising your responses can help you feel more confident and articulate during the interview, making a great impression on the hiring team.
