Commercial Property & Facilities Coordinator in London

Commercial Property & Facilities Coordinator
Join Four Marketing Group as an Assistant Property & Facilities Manager to support the development, design and maintenance of our Group Portfolio, including the Head Office and all retail store locations, locally and globally.

As a key member of the Property department, you will deliver company‐wide Health & Safety solutions, streamline departmental operations and drive the execution of strategic initiatives across the group.

Main Duties & Responsibilities

Plan and manage reactive and scheduled maintenance for building systems (Emergency Lighting, HVAC, BMS, CCTV, Access Control, Lifts, Pest Control, Fire Extinguishers).

Negotiate, tender and review contracts across the portfolio.

Oversee building renovations, office moves and retail closures to ensure projects are delivered on time and to quality standards.

Maintain building and H&S compliance (fire evacuations, housekeeping, legionella testing, signage, risk assessments).

Develop relationships across the organisation to foster two‐way communication.

Monitor departmental budgets and financial spend on a weekly and monthly basis.

Coordinate all department meetings (agenda, minutes, follow‐up).

Maintain and update shared drive files for all property & maintenance systems (PPM matrix, floor plans, certificates).

Manage reactive maintenance ticketing and contractor liaison (landlord, managing agent).

Approve and process purchase orders, invoicing and Cap‐ex spend.

Manage the department calendar and H&S portal training for HQ and retail staff.

Provide status reports to the P&F Manager and senior management.

Support OOH access and other departmental duties as required.

Personal Specification

GCSE or A Level required.

Minimum of 2 years\’ experience in Property, Facilities Management or Operations.

Good knowledge of BMS, H&S policies, utilities and meters.

Advanced Excel and Microsoft Office proficiency.

Methodical, accurate and logical approach with strong written and verbal communication.

Ability to prioritise and manage multiple projects simultaneously.

Positive attitude, resourceful and \”can do\” mindset.

Emergency First Aid at Work Certificate.

Fire Marshall Certificate.

Benefits

25 days annual leave plus bank holidays.

Generous staff discount across clothing brands.

Auto‐enrolment into the company pension scheme.

Seasonal ticket loan.

Charity time‐bank scheme.

Option to purchase additional annual leave.

Employment Type
Full‐time, permanent.

Seniority Level
Mid‐Senior level.

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