Commercial Property & Facilities Coordinator

Commercial Property & Facilities Coordinator

Join Four Marketing Group as an Assistant Property & Facilities Manager to support the development, design and maintenance of our Group Portfolio, including the Head Office and all retail store locations, locally and globally.

As a key member of the Property department, you will deliver company‑wide Health & Safety solutions, streamline departmental operations and drive the execution of strategic initiatives across the group.

Main Duties & Responsibilities

• Plan and manage reactive and scheduled maintenance for building systems (Emergency Lighting, HVAC, BMS, CCTV, Access Control, Lifts, Pest Control, Fire Extinguishers).
• Negotiate, tender and review contracts across the portfolio.
• Oversee building renovations, office moves and retail closures to ensure projects are delivered on time and to quality standards.
• Maintain building and H&S compliance (fire evacuations, housekeeping, legionella testing, signage, risk assessments).
• Develop relationships across the organisation to foster two‑way communication.
• Monitor departmental budgets and financial spend on a weekly and monthly basis.
• Coordinate all department meetings (agenda, minutes, follow‑up).
• Maintain and update shared drive files for all property & maintenance systems (PPM matrix, floor plans, certificates).
• Manage reactive maintenance ticketing and contractor liaison (landlord, managing agent).
• Approve and process purchase orders, invoicing and Cap‑ex spend.
• Manage the department calendar and H&S portal training for HQ and retail staff.
• Provide status reports to the P&F Manager and senior management.
• Support OOH access and other departmental duties as required.

Personal Specification

• GCSE or A Level required.
• Minimum of 2 years’ experience in Property, Facilities Management or Operations.
• Good knowledge of BMS, H&S policies, utilities and meters.
• Advanced Excel and Microsoft Office proficiency.
• Methodical, accurate and logical approach with strong written and verbal communication.
• Ability to prioritise and manage multiple projects simultaneously.
• Positive attitude, resourceful and “can do” mindset.
• Emergency First Aid at Work Certificate.
• Fire Marshall Certificate.

Benefits

• 25 days annual leave plus bank holidays.
• Generous staff discount across clothing brands.
• Auto‑enrolment into the company pension scheme.
• Seasonal ticket loan.
• Charity time‑bank scheme.
• Option to purchase additional annual leave.

Employment Type

Full‑time, permanent.

Seniority Level

Mid‑Senior level.