HR & Payroll Administrator in Lewes

The HR and Payroll Administrator will work within the Business Services Team, working closely with our HR and Compliance Administrator and Finance Officer to ensure contractual HR requirements are met and policy is adhered to, along with ensuring monthly payroll payment and submissions are completed accurately and in a timely manner. This role is supported by the Finance Officer and HR & Compliance Administrator, and supports these functions as required.

Main duties of the job include:

• Supporting all clinical and non-clinical staff, as well as the management team.
• Running payroll reports and filing correctly.
• Supporting HR and Compliance Administrator with staff sickness and documenting deductions/adjustments to pay.
• Understanding and implementing indemnity and insurances for staff.
• Onboarding and removing staff that join/leave the practice.

About us: Foundry is a single Practice PCN serving a population of circa 29,000 patients in the Lewes and Ringmer area of East Sussex. Foundry aims to provide consistently excellent primary care to our local population and to develop a comprehensive population health management approach with our patients and partners.

Job responsibilities include:

• Undertaking payroll, publishing online payslips, submitting RTI and monthly pension payments.
• Arranging payment of staff mileage and expenses.
• Sickness pay calculations, including phased returns and return to work documents.
• Completing monthly payroll journals; reporting on payroll and overtime variances.
• Supporting financial reporting relating to payroll, and monitoring performance against forecasts.
• End of year pension submissions and forecasted practice estimates.
• Joiner and Leaver pay calculations including final pay and reimbursements.
• Joiner and Leaver HR and pension administration and related documentation.
• New starter HR checks, gathering required documentation from those joining the organisation.
• Ensuring employment contracts and contract variations are issued and applied accurately to payroll.
• Clinical indemnity and locum indemnity cover procurement, and processing related deductions/reimbursement.
• Monthly reporting of staff numbers to NWRS.
• Maintaining related policies and procedures.
• Building and developing relationships with key stakeholders.
• Adhoc Management Team support.
• Supporting team resilience and supporting other Business Services roles in times of absence.

Policies and Procedures: Staff at this organisation must adhere to the information contained within policies and regional directives, ensuring protocols are adhered to at all times. Staff will be given detailed information during the induction process regarding policy and procedure.

Learning and Development: At this organisation you will be required to complete the induction programme and you will be supported throughout the process. The effective use of training and development is fundamental in ensuring that all staff are equipped with the appropriate skills, knowledge, attitude and competences to perform their role. All staff will be required to partake in, and complete mandatory training as directed. It is an expectation for this postholder to assess their own learning needs and undertake learning as appropriate. The post holder will undertake mentorship for team members and disseminate learning and information gained to other team members to share good practice and inform others about current and future developments.

Governance & Accountability: All staff must alert other team members to issues of quality and risk. Individuals should assess their own performance and take accountability for their own actions. Concerns or errors should be raised and documented in line with Significant Event protocols to enable learning and safety netting; as well as fulfilling Duty of Candour requirements. Teamwork is essential in multidisciplinary environments and the post holder is to work as an effective and responsible team member, supporting others and exploring the mechanisms to develop new ways of working and work effectively with others to clearly define values, direction and policies impacting upon care delivery. Effective communication is essential, and all staff must ensure they communicate in a manner which enables the sharing of appropriate information.

Person Specification: Experience required includes:

• Experience in HR.
• Experience in Payroll.
• Aware of POL for Pensions.
• Experience working within GP or Primary Care.
• Good IT and communication skills.
• System knowledge for payroll.
• Policy amendments and up to date with legislation.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.