At a Glance
- Tasks: Support the CEO by managing their diary, travel, and key projects.
- Company: Join a dynamic community supporting innovative entrepreneurs in the tech ecosystem.
- Benefits: Enjoy flexible leave, health insurance, and opportunities for personal growth.
- Other info: This role offers excellent career growth and the chance to connect with industry leaders.
- Why this job: Be at the heart of decision-making and make a real impact in a fast-paced environment.
- Qualifications: Experience in executive support and strong organisational skills are essential.
The predicted salary is between 36000 - 60000 £ per year.
Founders Forum Group is an event-powered community and family of businesses supporting innovative entrepreneurs at every stage of their journeys. Founded in 2005, our invite-only forums unite founders, investors, corporate and government leaders to tackle era-defining questions in iconic locations across the globe. Since 2019, Founders Forum has partnered with Informa Tech to celebrate the strength and diversity of UK tech through London Tech Week.
Founders Forum is home to an ambitious, fast-moving leadership team operating at the centre of the global tech and startup ecosystem. As Executive Assistant to the CEO, you will play a critical role in enabling focus, momentum, and impact at the very top of the organisation. You will be the CEO's right hand on time, priorities, and logistics: anticipating needs, protecting attention, and ensuring that days, weeks, and travel plans run seamlessly. Being a part of Team CEO, you will work closely with the CEO, Chief of Staff, and senior stakeholders from across Founders Forum Group.
If you are someone who thrives on responsibility, discretion, and being at the heart of decision-making, this is a rare and exciting opportunity.
Responsibilities- CEO Support & Enablement
- Full ownership of the CEO's complex diary, inbox, and meeting cadence, ensuring time is spent on the highest-impact priorities.
- Proactive diary planning across short, medium, and long-term horizons (daily flow, weekly priorities, long-term travel and personal commitments).
- Managing all CEO travel logistics end-to-end, including international travel, visas, itineraries, and contingency planning.
- Expenses management and administrative support, exercising efficiency and discretion at all times.
- Strategic & Operational Support
- Acting as a trusted gatekeeper and point of contact for internal and external stakeholders.
- Working closely with the Chief of Staff on briefing materials for meetings, events, and speaking engagements.
- Assisting preparation agendas, briefing documents, and drafting follow-ups to ensure meetings lead to action.
- Supporting key projects where CEO time, coordination, or preparation is critical.
- Supporting Chief of Staff closely on special projects and new ventures as required.
- Own executing the sending of invitations on the CEO's behalf to ensure the highest calibre speakers and attendees are secured for Founders Forum and Tech Nation events.
- Helping to spearhead the ongoing organisation of the CEO's quarterly leading women in business events.
- Facilitating email introductions on the CEO's behalf to ensure she is supporting connections across the tech ecosystem as much as possible.
- Communication & Coordination
- Managing sensitive and confidential information with exceptional judgement.
- Anticipating risks, clashes, and pressure points before they arise.
- Building strong working relationships across the Founders Forum Group to enable fast, effective collaboration.
- Keeping the CEO and team connected as we grow.
- Growth & Development
- This role is designed to grow with the group, events business and the individual. Over time, scope may expand into:
- Ownership of CEO rhythm and operating cadence.
- Greater involvement and ownership in strategic projects and cross-functional initiatives.
- Travelling with the CEO to give on the ground support.
You’ll have knocked our socks off in 6 months if...
- The CEO's time feels calmer, more intentional, and more impactful.
- You are consistently one step ahead of priorities, travel, and decision-making needs.
- Stakeholders trust you as an extension of the CEO.
- Meetings are better prepared, more focused, and more productive.
- You are supporting the FF & TN team in contextualising the CEO's key relationships to support with the execution of key events.
- Experience in executive support or a similarly demanding role.
- Right to work in the UK.
- Strong experience with Google Workspace.
- Interest in tech and startups is a bonus.
- You are exceptionally organised, detail-oriented, and calm under pressure.
- You enjoy anticipating needs rather than reacting to them.
- You are comfortable spinning multiple plates and are a ruthless prioritiser.
- You are discreet, trustworthy, and confident handling sensitive information.
- You thrive in a fast-moving, unstructured environment.
- You are kind, composed, and emotionally intelligent.
We offer a range of flexible, discretionary benefits to our team. These currently include:
- 25 days contractual annual leave.
- Enhanced discretionary leave provision, including an additional day off for your birthday and leave between Christmas and New Year's Day.
- The option to work remotely anywhere in the world for 3 weeks/year (1 week at Easter and 2 weeks during July and August).
- AXA Health insurance, with the option to add dependents.
- Life Insurance.
- Medicash access including online GP access and mental health support.
- Employee Assistance Program.
- Competitive pension provision.
- Perkbox membership with generous monthly allocation of points for day to day purchases.
- Learning and development annual allowance.
- Cycle to work scheme.
- Lunch 1x/week, office snacks, and regular team drinks.
- Quarterly team activities and annual team trip/day out.
- Access to the Founders Forum Group network of businesses and wider tech ecosystem.
We have a hybrid working model with 4 days spent in the office and 1 day with the option to work remotely/from home.
Founders Forum Group's Values:- Community first: More than just fellow founders. Everything we offer is centred around the founders we work alongside.
- Entrepreneurial to our core: Preserving our startup mentality is the key to being able to empathise with and fully support our growing community.
- Founding the future: We are forward thinkers. Always at the forefront of innovation.
- Excellence without ego: We don’t take ourselves too seriously, but are proud of what we do. We work together, recognising the expertise of those around us, and understand the value in differing points of view. We are committed to excellence and always hold ourselves to the highest standard.
Executive Assistant to CEO in London employer: Founders Forum Group
Founders Forum Group is an exceptional employer that fosters a dynamic and innovative work culture, perfect for those looking to make a meaningful impact in the tech ecosystem. With a strong emphasis on employee growth, you will have the opportunity to expand your role alongside the company, supported by flexible benefits such as enhanced leave provisions, health insurance, and a commitment to learning and development. Located in the heart of London, you will be part of a vibrant community that values collaboration, creativity, and excellence without ego.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to CEO in London
✨Tip Number 1
Network like a pro! Get out there and connect with people in the tech and startup scene. Attend events, join online forums, and don’t be shy about reaching out to folks on LinkedIn. The more connections you make, the better your chances of landing that Executive Assistant role.
✨Tip Number 2
Be proactive! Research the company and its leaders, especially the CEO. Show that you’re not just another applicant by bringing fresh ideas to the table during interviews. Think about how you can help streamline their day-to-day and make their life easier.
✨Tip Number 3
Practice your pitch! When you get that interview, be ready to talk about your experience and how it aligns with the role. Highlight your organisational skills and ability to manage multiple priorities, as these are key for an Executive Assistant.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us. Don’t miss out on this opportunity to join a dynamic team!
We think you need these skills to ace Executive Assistant to CEO in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing complex diaries and supporting senior leaders, as this is key for us at Founders Forum.
Showcase Your Organisational Skills:We love a candidate who can juggle multiple tasks effortlessly! Use specific examples in your application to demonstrate how you've successfully managed priorities and logistics in previous roles.
Be Authentic:Let your personality shine through in your written application. We value emotional intelligence and a calm demeanour, so don’t hesitate to share what makes you unique and how you handle pressure.
Apply Through Our Website:For the best chance of success, make sure to submit your application directly through our website. This helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at Founders Forum Group
✨Master the CEO's World
Get to know the CEO's style and preferences before the interview. Research their past engagements, speaking events, and any public appearances. This will help you understand how to align your support with their priorities and demonstrate that you're already thinking like a trusted right hand.
✨Showcase Your Organisational Skills
Prepare examples of how you've successfully managed complex schedules or logistics in previous roles. Be ready to discuss specific tools or methods you use to stay organised, especially with Google Workspace, as this is crucial for the role.
✨Anticipate Needs Like a Pro
During the interview, highlight instances where you proactively identified and addressed challenges before they became issues. This will show that you can think ahead and keep the CEO focused on high-impact priorities, which is key for this position.
✨Build Rapport with Stakeholders
Demonstrate your ability to foster strong relationships by sharing examples of how you've collaborated with various teams or stakeholders in the past. Emphasise your emotional intelligence and discretion, as these traits are essential for managing sensitive information and acting as a gatekeeper.
