At a Glance
- Tasks: Support supply operations, manage bookings, and keep everything organised in a dynamic office.
- Company: Established company in Twickenham, specialising in renting apartments for international events.
- Benefits: Flexible working days, supportive team environment, and opportunities for process improvement.
- Other info: Great opportunity for career growth in a friendly and collaborative atmosphere.
- Why this job: Join a growing company and make a real difference in guest experiences across Europe.
- Qualifications: Strong organisational skills and attention to detail are essential.
The predicted salary is between 20790 - 25410 £ per year.
We are recruiting on behalf of our client, a small, well-established, privately owned company based in Twickenham. The company sources and rents apartments and villas across Europe for businesses sending staff to major international events, and looks after guests from start to finish. The role is based in the Twickenham office 3 to 4 days a week. There is no on-site parking, so a manageable commute by public transport is essential.
The Supply Administrator will support the company's supply operations, keeping supplier information accurate, processes running smoothly and invoices in order. The role will also help improve processes as the business grows.
Key responsibilities include:
- Adding new apartments to the company's bespoke booking platform and keeping listings up to date
- Keeping supplier information accurate across the booking platform and CRM
- Preparing new supplier contracts and filing them digitally
- Chasing outstanding invoices and contracts
- Processing supplier invoices on Xero and keeping the booking platform in sync
- Managing Airbnb bookings and updating Xero accordingly
- Maintaining the cash and cheques spreadsheet, particularly in the run-up to events
- Matching invoices against bookings and cross-checking booking dates against supplier dates
- Making sure supply contracts are properly in place and following up with colleagues when details don't match
- Collecting, checking and entering client guest and travel details
- Sending arrival letters to guests
- Keeping process documents up to date and filing documents on SharePoint
- General office support, including answering calls, booking business travel, ordering stationery, laminating, shredding, looking after the office plants and supporting the wider team
Admin Assistant in Twickenham employer: Foundation Partners
Stride is an exceptional employer that prioritises employee well-being and growth, offering a unique opportunity to work at the forefront of preventive health. With a dynamic work culture that encourages collaboration across all functions, employees can expect meaningful contributions to the company's mission while enjoying benefits like equity, a generous holiday allowance, and a supportive hybrid working environment from our Manchester base. Join us to make a real impact in the health industry alongside a founder with a proven track record in building successful companies.
