At a Glance
- Tasks: Keep our supply operations running smoothly and manage supplier relationships with flair.
- Company: Join a dynamic team focused on innovative supply solutions.
- Benefits: Enjoy a vibrant work culture, flexible hours, and opportunities for growth.
- Other info: Fast-paced environment where teamwork and humour thrive.
- Why this job: Be the backbone of our supply chain and make a real difference every day.
- Qualifications: Strong organisational skills and attention to detail are a must.
The predicted salary is between 27450 - 33550 £ per year.
The Person Who Keeps Our Supply Engine Purring...
Purpose of Role
You’ll be the engine room behind our supply operations — keeping suppliers happy, processes slick, and the Head of Supply sane.
If you love ticking boxes, chasing invoices with a smile, and turning chaos into a beautifully organised spreadsheet, you’ll fit right in.
Bonus: you’ll help us keep making the whole process better as we grow.
Key Responsibilities
- Apartments & Supplier Management
- Add new apartments to Beds (our bespoke booking platform) and keep listings fresh and up to date
- Keep supplier information accurate and current across Beds and the CRM
- Whip up new supplier contracts and file them away digitally — no paper trails here
- Invoicing & Finance
- Chase down outstanding invoices and contracts like a friendly but persistent detective
- Process supplier invoices on Xero and keep Beds in sync
- Manage Airbnb bookings and update Xero accordingly
- Keep the cash/cheques spreadsheet immaculate, especially in the run-up to a show
- Bookings & Contract Checks
- Match invoices against bookings — the ultimate game of spot-the-difference
- Make sure supply contracts are properly in place
- Cross-check booking dates against supplier dates
- Chase teammates (nicely) when something doesn’t add up
- Guest Information & Communication
- Chase up and complete client guest and travel details
- Check and input guest details on Beds
- Send arrival letters that make guests feel welcome before they’ve even arrived
- Documentation & Filing
- Keep ZZZ process documents fresh and up to date
- Finalise and file documents digitally on Share Point
- Help keep our Share Point filing system as tidy as your desk (hopefully)
- General Office Support
- Answer incoming calls with a smile they can hear down the phone
- Keep the office — and our office plants — alive and thriving
- Book business travel arrangements
- Laminate and shred as required — glamorous, we know
- Place stationery orders via Amazon
- Jump in and support other team members whenever needed
Skills & Attributes
- Strong organisational skills — you could alphabetise a junk drawer for fun
- Extremely high attention to detail — typos have nowhere to hide
- Confident, high-level user of Microsoft Office
- Comfortable with Xero, CRM systems, and Share Point (or keen to learn)
- Excellent written communication for client correspondence
- Able to juggle multiple priorities and chase outstanding actions without being asked twice
- Unflappable — this is a busy office, and multi-tasking is basically a sport here
- A genuine team player with a great sense of humour
- Bonus points if you know how AI can lighten the admin load
- A People team built for ambitious businesses
The old model for People & Talent doesn’t work for today's businesses.
We've built a better one.
Traditionally, early-stage Founders had two options: handle People & Talent themselves, losing precious time they should be spending on product or go-to-market, or hire a generalist, expected to cover everything from culture to recruitment to performance.
We offer a more impactful alternative: A fully flexible, fractional People & Talent team with specialist skillsets and hands-on delivery, ready to start driving impact for your business in weeks, not months.
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Supply Administrator employer: Foundation Partners
Foundation Partners is an exceptional employer that prioritises employee engagement and development within a vibrant work culture. With a competitive salary range of £40,000 to £50,000 per annum, employees benefit from valuable perks and opportunities for professional growth, making it an ideal place for those passionate about shaping HR operations and supporting diverse clients.
StudySmarter Expert Advice🤫
We think this is how you could land Supply Administrator
✨Join Supply Chain Meetups
Get yourself out there by attending supply chain meetups and industry events. It's a great way to meet fellow professionals, learn about trends, and maybe even hear about job openings before they’re posted online.
✨Show Off Your Skills on LinkedIn
Don’t just sit back and wait for opportunities! Post insights or articles on LinkedIn about supply chain challenges or solutions you’re passionate about. This not only showcases your expertise but can catch the eye of recruiters looking for someone like you.
✨Engage with Supply Chain Communities
Dive into online communities related to supply chain operations like forums or groups on Reddit and LinkedIn. Engaging in discussions can help you network, get advice, and you might even stumble upon some hidden job opportunities.
✨Apply through Our Website
When you spot a position at Foundation Partners, make sure to apply through our website directly. It's often the quickest way to get your application in front of the right people and show that you’re genuinely interested in the role of Supply Administrator.
We think you need these skills to ace Supply Administrator
Some tips for your application 🫡
Show Your Supply Chain Savvy:Make sure to highlight your relevant experience in supply chain operations. Whether it’s managing logistics or coordinating with suppliers, we want to see examples of how you've navigated the complexities of the supply chain. Concrete achievements, like reducing costs or improving delivery times, will definitely catch our eye!
Quantify Your Impact:When listing your previous roles on your CV, go for numbers! Mention percentages or actual figures where possible—like how much you've improved efficiency or reduced waste. It's all about showing us the tangible impact you've made in your past positions in supply chain operations.
Tailor Your Cover Letter:In your cover letter, don’t just regurgitate your CV. Instead, connect your experiences specifically to the role at Foundation Partners. Share why you're passionate about supply chain operations and how this full-time role aligns with your career goals—I mean, who wouldn’t want to hear that!
Research and Reflect:Before you apply, take some time to research Foundation Partners and its supply chain operations. Reflect on how your skills and experiences can fit into their operations. Being able to discuss their challenges and how you can contribute to solving them in your application will really make you stand out!
How to prepare for a job interview at Foundation Partners
✨Know Your Basics in Supply Chain Management
Make sure you've got a solid grasp of key supply chain concepts like demand forecasting, inventory management, and logistics. We could be quizzed on these during technical rounds, so brush up on any software tools commonly used in the industry like SAP or Oracle. This knowledge will help us show we can hit the ground running!
✨Show Off Your Analytical Skills
Prepare to discuss real-world scenarios where you've used data analysis to solve supply chain challenges. If you've got experience with tools like Excel or Tableau, get ready to talk about how you've used these to optimise processes or improve efficiencies. Employers love seeing that we can turn data into actionable insights!
✨Highlight Your Teamwork and Project Management Skills
In a full-time role, collaboration is key. Think of examples where you've worked on cross-functional teams or managed projects. Sharing how you navigated challenges while working with diverse groups will show that we can thrive in a dynamic environment like at Foundation Partners.
✨Research Specific Challenges Faced by Foundation Partners
Look into any unique supply chain challenges Foundation Partners might be facing, whether it's sustainability, supplier relationships, or global disruptions. Being prepared to discuss these topics shows that we're not only informed but also genuinely interested in how we can contribute to their success. That’s a big plus in any interview!
