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- Tasks: Support a busy founder with executive and personal logistics in a dynamic environment.
- Company: Fast-paced company in Cardiff with a focus on content, brand, and events.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Why this job: Be a trusted partner to an executive and make a real impact on their success.
- Qualifications: Experience as an Executive Assistant in high-pressure environments is essential.
- Other info: Join a vibrant team and enjoy the thrill of supporting exciting projects.
The predicted salary is between 36000 - 60000 £ per year.
Location: Cardiff / hybrid (remote with travel as required). Cardiff location required, not optional due to minimum 2 days working in person.
Type: Full-time
Start: ASAP
Overview: We are looking for an experienced Executive Assistant to support a busy founder and public-facing executive operating across content, brand, events and business growth. This role requires someone who is highly organised, calm under pressure, discreet, and confident managing both professional and personal logistics. You will act as a trusted extension of the executive, ensuring smooth day-to-day operations and enabling focus on high-impact work. This is a senior EA role suited to someone who has supported founders or executives in fast-paced, high-visibility environments and is comfortable working with autonomy.
Key Responsibilities
- Executive & Diary Management: Full ownership of a complex and fast-moving calendar; scheduling meetings, shoots, travel, personal appointments and events; managing competing priorities and proactively resolving clashes; preparing meeting context, agendas and briefing notes.
- Inbox & Communications: Managing inboxes and key communications; prioritising, filtering and flagging urgent matters; drafting responses or replying on behalf of the executive where appropriate; following up with stakeholders and closing loops.
- Operational & Project Support: Maintaining a clear overview of tasks, deadlines and deliverables; coordinating across internal team members and external partners; following up on actions and ensuring timelines are met; acting as a central point of contact to reduce unnecessary escalation.
- Personal & Lifestyle Administration: Managing personal appointments and logistics; booking travel (flights, hotels, transport); handling household-related admin and ongoing arrangements; ensuring personal admin is organised and up to date.
- Travel & Event Support: End-to-end travel planning, including efficient routing and use of loyalty programmes where relevant; preparing itineraries and supporting changes or disruptions; supporting event logistics and coordination as required; willingness to travel occasionally to support events or launches.
- Content & Presentation Organisation: Providing organisational support across content, podcast and speaking commitments as may be required on an adhoc basis; scheduling recordings and coordinating logistics with relevant teams; tracking deadlines, assets and deliverables; creating and polishing presentations in Canva based on supplied notes.
- Brand Support (As Needed): Coordinating gifting, partnerships or collaborations alongside management teams; acting as a professional and discreet point of contact where appropriate.
- Systems & Administration: Organising and maintaining digital files and Google Drive; improving systems, processes and documentation; creating simple SOPs or checklists to improve efficiency; tracking invoices, subscriptions and renewals; liaising with accountants or bookkeepers when required; flagging issues or deadlines proactively.
Required Experience & Attributes:
- Proven experience as an Executive Assistant supporting senior leaders or founders.
- Experience working in fast-paced, high-growth or public-facing environments.
- Exceptionally organised, calm and detail-oriented.
- High level of discretion and experience handling confidential information.
- Strong written and verbal communication skills.
- Confident working autonomously and anticipating needs.
- Comfortable managing both professional and personal logistics.
- Systems-minded with strong operational judgement.
This Role Is Best Suited To Someone Who:
- Has done this role before and brings calm, structure and confidence.
- Enjoys ownership and responsibility.
- Is comfortable being a trusted extension of an executive.
How to Apply: Please submit your CV + a short cover note outlining your relevant experience and why this role is a strong fit.
Executive Assistant in Cardiff employer: Found.
Contact Detail:
Found. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Cardiff
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the lookout for an Executive Assistant role, and who knows? They might just have the perfect opportunity for you.
✨Tip Number 2
Prepare for interviews by researching the company and the executive you'll be supporting. Understand their brand, values, and recent projects. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to manage inboxes and communications effectively. Try mock interviews with friends or family to get comfortable with articulating your thoughts clearly.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant in Cardiff
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior leaders and managing complex calendars, as this is what we’re really looking for!
Craft a Compelling Cover Note: Your cover note should be short but impactful. Use it to showcase why you’re the perfect fit for this role and how your skills align with our needs at StudySmarter.
Showcase Your Organisational Skills: In your application, give examples of how you've managed competing priorities and maintained calm under pressure. We love seeing candidates who can juggle multiple tasks effortlessly!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity.
How to prepare for a job interview at Found.
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of an Executive Assistant. Familiarise yourself with diary management, inbox handling, and travel coordination. This will help you speak confidently about how your experience aligns with the role.
✨Showcase Your Organisational Skills
Prepare examples that demonstrate your exceptional organisational abilities. Think of specific situations where you managed competing priorities or streamlined processes. This will highlight your capability to handle the fast-paced environment they’re looking for.
✨Practice Discretion and Professionalism
Since this role involves handling confidential information, be ready to discuss how you've maintained discretion in previous positions. Share anecdotes that illustrate your ability to manage sensitive matters with professionalism and care.
✨Be Ready for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills. Prepare for questions like how you would handle a scheduling conflict or a last-minute change in travel plans. This will show your ability to think on your feet and maintain calm under pressure.
