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- Tasks: Manage jobs in our CAFM system and support the Facilities team daily.
- Company: Foster + Partners is a leading global studio in sustainable architecture and design.
- Benefits: Enjoy 25 days holiday, competitive salary, annual bonus, and salary reviews.
- Why this job: Join a creative team making an impact in architecture while developing your skills.
- Qualifications: Experience with CAFM systems and strong Excel skills are essential.
- Other info: This is a full-time role based in London, perfect for proactive individuals.
The predicted salary is between 28800 - 43200 £ per year.
Join to apply for the Facilities Administrator role at Foster + Partners .
Foster + Partners is a global studio for architecture, engineering, urban, and landscape design, rooted in sustainability. We are looking for a Facilities Administrator to join the Facilities team in our Battersea office.
Role responsibilities:
- Managing jobs in our CAFM system.
- Raising PO\’s and dealing with invoices.
- Managing our CAFM system for both reactive and planned jobs.
- Scanning and managing expense claims.
- Dealing with daily emails.
- Booking meeting rooms.
- Providing basic IT support to all facilities team members.
The ideal candidate will have experience with CAFM systems and pre-planned maintenance. You will be part of the overall Helpdesk team, managing the email inbox, updating the system, and managing jobs that come through by booking contractors.
Strong Excel skills are essential for reporting and data analysis, along with a proactive approach to work. You should be confident in your communication abilities at all levels. Attention to detail and the ability to work under tight deadlines are crucial.
You can expect a competitive salary, 25 days holiday, an annual bonus, salary review, and more.
Please apply with an up-to-date PDF CV.
Additional Information
- Seniority level: Not Applicable
- Employment type: Full-time
- Job function: Administrative
- Industries: Architecture and Planning
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Location: London, England, United Kingdom.
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Facilities Administrator employer: Foster + Partners
Contact Detail:
Foster + Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator
✨Tip Number 1
Familiarise yourself with CAFM systems before applying. Understanding how these systems work will not only help you in the interview but also show your proactive approach to the role.
✨Tip Number 2
Brush up on your Excel skills, especially in data analysis and reporting. Being able to demonstrate your proficiency in Excel during discussions can set you apart from other candidates.
✨Tip Number 3
Practice your communication skills. Since the role involves dealing with various stakeholders, being able to articulate your thoughts clearly and confidently will be crucial in the interview process.
✨Tip Number 4
Prepare examples of how you've managed tight deadlines in previous roles. This will showcase your ability to handle pressure and attention to detail, which are key attributes for the Facilities Administrator position.
We think you need these skills to ace Facilities Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience with CAFM systems and pre-planned maintenance. Use specific examples to demonstrate your skills in managing jobs, handling invoices, and providing IT support.
Highlight Excel Skills: Since strong Excel skills are essential for this role, include any relevant experience you have with data analysis and reporting. Mention specific functions or tools you are proficient in that relate to the job.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach to work and your attention to detail. Explain why you are interested in working at Foster + Partners and how your skills align with their values in sustainability and design.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all information is accurate and that your application presents you in the best possible light.
How to prepare for a job interview at Foster + Partners
✨Know Your CAFM Systems
Familiarise yourself with the CAFM systems mentioned in the job description. Be prepared to discuss your experience with these systems and how you've used them in previous roles, as this will demonstrate your suitability for the position.
✨Showcase Your Excel Skills
Since strong Excel skills are essential for this role, be ready to provide examples of how you've used Excel for reporting and data analysis. You might even want to brush up on some advanced functions to impress your interviewers.
✨Demonstrate Attention to Detail
Prepare to discuss situations where your attention to detail made a significant impact. This could involve managing invoices or handling expense claims, so think of specific examples that highlight your meticulousness.
✨Communicate Confidently
As communication is key in this role, practice articulating your thoughts clearly and confidently. Be ready to answer questions about how you handle daily emails and manage communication within a team, showcasing your interpersonal skills.
