At a Glance
- Tasks: Support the CEO with diary management, meeting coordination, and administrative tasks.
- Company: Join a reputable financial services firm known for its supportive culture.
- Benefits: Enjoy hybrid working, career growth opportunities, and a friendly team environment.
- Other info: Located near Liverpool Street, this role offers a dynamic work atmosphere.
- Why this job: Be part of a collaborative team that values your contributions and fosters professional development.
- Qualifications: 2-3 years of PA experience, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 35000 - 45000 £ per year.
We are looking for an organised and proactive Personal Assistant to work within a financial services business that has a brilliant reputation in the market as well as in reviews from their own staff. The Associates Global is seeking an experienced Personal Assistant to support our CEO where you will be a part of a friendly, collaborative team with a low staff turnover and a culture that values openness and teamwork. This role requires 3 days a week in the office and is a 12 month Fixed term contract.
About the Role
As a Personal Assistant, you will provide essential secretarial and administrative support to the executive team. The role requires a strong work ethic, excellent organisational skills, and the ability to manage multiple tasks efficiently. You’ll play a key part in ensuring the smooth running of diaries, meetings, and general office administration, while also supporting team events and contributing to our positive workplace culture.
What You’ll Do
- Diary Management: Oversee and coordinate busy diaries using Microsoft Outlook, arrange meetings and resources, and ensure timely preparation for all appointments and trips.
- Meeting Support: Set up meetings, arrange IT and equipment, prepare and distribute documentation, and assist with minute-taking.
- Administrative Assistance: Manage correspondence (emails, letters, memos), compile and bind marketing materials, support Town Hall meetings, and provide administrative help to the CEO’s direct reports.
- Office Administration: Maintain filing systems, coordinate with Group colleagues, assist with internal events, and manage signature collation and regulatory report submissions.
- Travel Coordination: Arrange UK and international travel, handling all aspects of booking and logistics.
- Lead end-to-end delivery of internal and client events, including town halls, off-sites, conferences and Senior stakeholder engagements.
- Manage logistics, suppliers, client gifting and budgets, ensuring cost control and high-quality execution.
- Oversee on-the-day delivery, issue resolution and post-event follow-up to ensure continuous improvement.
Why Join
- Low Staff Turnover: Our team members stay with us because we foster an open, supportive, and inclusive environment where everyone’s contributions are valued.
- Friendly and Collaborative Team: You’ll join a group of professionals who believe in working together, sharing success, and supporting one another.
- Hybrid Working: We require team members to be in the office three days a week, with flexibility on the remaining days.
- Excellent Location: The office is located in the heart of London, a short walk from Liverpool Street Station.
- Career Growth: We encourage ongoing development, feedback, and training opportunities.
What We’re Looking For
- 2-3 years’ experience in a similar PA role, ideally within a professional services or financial environment.
- Strong written and verbal communication skills, with a methodical, detail-oriented approach and a flexible attitude.
- Excellent skills in Outlook, Word, and intermediate competency in Excel and PowerPoint.
- Proactive, organised, and able to handle multiple priorities to deadline.
- Commitment to the highest standards of integrity, compliance, and customer outcomes.
How to Apply
If you’re ready to bring your PA expertise to a welcoming team where your skills and outlook will be valued, we’d love to hear from you.
Personal Assistant to Chief Executive Officer employer: Fossepark
The Associates Global is an exceptional employer, offering a supportive and inclusive work environment in the heart of London. With a strong emphasis on teamwork and low staff turnover, employees benefit from hybrid working arrangements and ample opportunities for career growth through ongoing development and training. Join a friendly team where your contributions are valued and you can thrive alongside dynamic leadership.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Chief Executive Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for a Personal Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since The Associates Global values teamwork and openness, think of examples from your past experiences that showcase your collaborative spirit and how you contribute to a positive work environment.
✨Tip Number 3
Practice your organisational skills! As a PA, you'll need to juggle multiple tasks. Try setting up mock scenarios where you manage a busy diary or coordinate a meeting. This will help you feel more confident when discussing your skills during interviews.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining a team that values collaboration and support.
We think you need these skills to ace Personal Assistant to Chief Executive Officer
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in diary management, meeting support, and administrative assistance. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for our friendly and collaborative team. Don’t forget to mention your commitment to high standards and teamwork.
Showcase Your Skills:Be sure to highlight your proficiency in Microsoft Outlook, Word, and your intermediate skills in Excel and PowerPoint. We love detail-oriented candidates who can juggle multiple tasks, so give us examples of how you’ve done this in the past!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. We can’t wait to hear from you!
How to prepare for a job interview at Fossepark
✨Know Your Diary Management
Since diary management is a key part of the role, make sure you can discuss your experience with scheduling and coordinating meetings. Bring examples of how you've effectively managed busy schedules in the past, especially using Microsoft Outlook.
✨Showcase Your Organisational Skills
Be prepared to talk about how you handle multiple tasks and priorities. Share specific instances where your organisational skills made a difference, whether it was during a busy period or while managing events.
✨Communicate Clearly
Strong communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview that demonstrate your interest in the company culture and team dynamics.
✨Emphasise Team Collaboration
The job requires working closely with other PAs and the executive team. Highlight your experience in collaborative environments and how you contribute to a positive workplace culture. Share examples of successful teamwork from your previous roles.
