Remote Executive Assistant in Livingston

This is not just another EA role. We need someone exceptional - not just an organiser, but a strategic operator. Someone who thrives on pace, precision, and influence. Someone who can bring structure to ambiguity, clarity to complexity, and momentum to high-stakes decisions. If you want to be at the centre of a major transformation, ensuring focus and high impact execution every single day - this is your opportunity.

Enabling High-Impact Leadership

• Own and manage complex scheduling, ensuring the CEO and MD time is spent on high-impact decisions, strategy and influence.
• Anticipate needs - proactively resolve conflicts before they happen, keep workflows seamless, remove friction, and enable deep focus.
• Manage information flow, distil complexity, and filter requests - acting as a true partner.
• Use AI-powered tools to streamline workflows and free up time for high-value priorities.
• Handle confidential and sensitive information with absolute discretion and professionalism.

Driving Momentum

• Keep decisions, follow-ups, and priorities moving forward at speed - ensuring nothing falls through the cracks.
• Ensure the CEO & MD enter every meeting fully prepared - armed with sharp insights, key context, and clear next steps.
• Support execution of our transformation plan - turning strategy into action and keeping key initiatives on track.
• Track commitments and ensure follow-through, so the right things happen at the right time.

Engaging the Team

• Own and coordinate governance rhythms - including Board meetings, Leadership Team sessions, and strategic planning cycles.
• Enable seamless internal comms - ensuring alignment, clarity, and rapid decision-making.
• Shape high-impact team engagement - from leadership offsites to annual retreats.

Being the Bridge

• Be a trusted bridge between the CEO/MD and leaders, board members, and key partners.
• Draft and refine correspondence, presentations, and reports with precision and insight.
• Create clarity in a fast-moving environment - distilling complex information, enabling fast, confident decisions and ensuring the right people know.

We believe diverse perspectives drive better leadership. We actively seek team members who bring different experiences, backgrounds, and viewpoints. That’s why we welcome people from all walks of life who have the skills we seek – whether those skills have been gained through formal working environments or elsewhere.

APPLY IF YOU ARE…

• Super organised & detail-focused – You thrive on structure, precision and keeping everything running smoothly.
• A proactive problem-solver – You take initiative and can handle shifting priorities.
• Exceptional at relationships – You’re confident engaging senior leaders across sectors.
• A tech early adopter – You use AI for clarity, structure, and speed.
• A strong communicator – You are comfortable working with senior leaders and external partners.
• Able to work at pace – You’ll need to stay on top of multiple priorities in a fast-moving environment.
• Discreet & professional – You handle sensitive information with absolute discretion.
• A high-energy executor – You zoom out to see the big picture, then zoom back in to execute with precision and speed.

YOU’LL LOVE IT HERE IF YOU...

• Are optimistic, bring warmth and good humour to work, have a strong collaborative work ethic.
• Have a curious mind and are always open to the insights and perspectives of others.
• Are passionate about being efficient, resourceful, creative and a great problem solver.
• Are passionate about what we are trying to do and you see this as an opportunity to align your values and purpose with an impactful social enterprise with big ambitions.

Everything is changing - and everything is at stake. The Forward Institute is a high-impact, fast-moving non-profit working with the UK’s most influential CEOs, policymakers, and institutions. At the heart of our mission is a belief that leaders change the world. So we’re building a next generation leadership firm, with impact and humanity at its heart. For a decade, we’ve been pushing (and helping) leaders to rethink what’s possible and create organisations that create a better future for people and planet. Now, we’re going further. AI is the defining leadership challenge of our time. It will accelerate (or help solve) every other global crisis: climate, inequality, geopolitics. We’re not just adapting - we are working to set the agenda. Over the next year, we’ll be launching major initiatives, and scaling our impact to shape how the UK’s most senior leaders think, act, and lead in this era of unprecedented change. And we are moving fast.

YOUR ROLE? To ensure they can stay ahead of the curve, focus on what matters most, and drive impact at the highest level.

YOU’LL ALSO GET

• Private health insurance with Vitality - including discounted gym membership.
• 5% employer pension contribution.
• 30 days paid holiday.