Workplace Coordinator

As a Workplace Coordinator, you will play a key role in supporting the day-to-day operations of our client’s 22-acre vehicle reconditioning centre in Coalville, ensuring the smooth delivery of both hard and soft services. Acting as an ambassador for their mission and values, you will be multifunctional across all areas, coordinating maintenance, repairs, supplier activities, and workplace services to maintain a safe, compliant, and high-performing environment.

Working closely with the Workplace Manager, colleagues, contractors, and suppliers, you will monitor and maintain service standards across Security, Cleaning, Catering, Mechanical & Electrical (M&E), landscaping, and other service partners. This includes ensuring SLAs and KPIs are met, risk assessments and method statements are reviewed, permits to work (including hot works) are properly issued and adhered to, and all activities comply with relevant regulations and safety standards.

Leveraging systems such as Integrated Workplace and Facilities Management Software (IWFMS) and Building Management Systems (BMS), you will coordinate planned maintenance, conduct safety audits, support space utilisation, and oversee supplier performance. The role is varied and fast-paced, requiring you to manage multiple tasks simultaneously while engaging effectively with a wide range of internal and external stakeholders to deliver a safe, functional, and productive workplace for colleagues and visitors.

Minimum criteria:

• IOSH Managing Safely
• Good awareness of Health, Safety and Environmental requirements
• Understanding of technical services and premises management
• Use of Microsoft Office programs; Outlook, Word, Excel and PowerPoint
• Experience of working with contractors and suppliers and monitoring of their service standards
• Experience of working to Service Level Agreements and Key Performance Indicators
• Working with EHS Management Systems
• Knowledge in the use of Workplace Management systems including Building Management System and Integrated Workplace Management Systems (CAFM)

What we can offer you:

• Pay: competitive salary, with a yearly discretionary bonus, based on your performance
• Holiday: 28 days, and you can buy and sell days
• Pension: 15% non-contributory pension (9% during probation)
• Health and wellbeing: Private Medical Insurance cover available for all employees and free health screenings for over 50s. Life assurance at four times your basic salary, to give you peace of mind. Free access to healthcare apps like Peppy, Unmind, and Aviva Digital GP. Mental Health Allies and an Employee Assistance Programme
• Development: A library of internal training on our myLearn platform
• Family friendly: We have competitive family leave policies
• Diversity and inclusion: We embrace the diversity of our people and empower them to come to work as their true selves. We want them to flourish and be rewarded equally. We have Employee Network Groups, and we pride ourselves on being inclusive and all our offices have first-rate disability access
• Helping our community: One volunteering day each year, and access to volunteering platform Neighbourly
• Schemes: Car Benefit Scheme for electric and hybrid cars. This means you can lease a brand-new electric or plug-in hybrid car, with insurance and more, for a fixed monthly amount. Cycle to Work Scheme. Employee Discount Scheme, to save money across lots of retailers
• Other, voluntary benefits: charitable giving, critical illness insurance, dental insurance, health and cancer screenings for you and your partner, discounted gym memberships and season ticket loans, free fresh fruit and snacks in the office

Forward Assist Recruitment is operating as an employment agency. Forward Assist Recruitment is an Equal Opportunities employer; we welcome applicants from all backgrounds.