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For Companies At a Glance
- Tasks: Support the Company Director with scheduling, travel logistics, and communication between artists and clients.
- Company: Join Forward Artists, a vibrant agency in the heart of London.
- Benefits: Enjoy weekly team lunches, professional growth, and a creative work environment.
- Why this job: Work closely with top artists and brands in fashion, beauty, and entertainment.
- Qualifications: 1 year experience in talent management or related fields; strong organisational skills required.
- Other info: Fast-paced, dynamic environment with opportunities for creativity and collaboration.
The predicted salary is between 30000 - 42000 £ per year.
Forward Artists seeks an organised, detail-oriented Agency Coordinator to support the day-to-day operations of the Company Director in London. The Agency Coordinator will be key in maintaining smooth communication between artists, clients, and the agency, while managing scheduling, travel logistics, and administrative duties.
Key Responsibilities
- Artist Scheduling & Management
- Assist the Director in overseeing artists’ schedules, including jobs, travel arrangements, interviews and creative deadlines.
- Manage the Directors’ calendar, meetings, travel, and expenses.
- Manage daily and weekly calendar entries, ensuring accuracy of job details, billing information, and job confirmations.
- Review and distribute daily schedules and call sheets to artists and their teams.
- Client & Artist Liaison
- Act as the point of contact between artists and clients for job details, creative direction, travel, and on‑set needs.
- Coordinate logistics such as catering, location requirements, and other job‑related details.
- Anticipate and prepare for upcoming photoshoots, editorials, press junkets and related assignments.
- Travel Coordination
- Coordinate travel for artists as needed, including flights, hotels, and ground transportation.
- Generate and share travel itineraries with artists and agents.
- Collect receipts and log for reimbursement.
- Administrative & Office Support
- Manage and maintain internal spreadsheets and records.
- Research upcoming industry events, press opportunities, red carpets and relevant cultural moments to support planning and artist development.
- Ensure all documentation and data are accurate, well-structured and up to date.
- Oversee office upkeep, manage income deliveries and ensure IT equipment and office technology are properly maintained and operational.
- Liaise with the image department to maintain an archive of artists’ images.
- Work with the accounting department on questions pertaining to calendar entries and invoices.
- Execute deal memos, billing and expense management.
Profile
- At least 1 year's experience working in talent management, creative agencies, music, fashion / beauty, film / television, or a related industry.
- Exceptional organisational skills with strong attention to detail.
- Excellent written and verbal communication skills.
- Ability to prioritise and multitask in a fast‑paced environment.
- Adaptable and confident working in a fast‑paced, creative environment.
- Proactive problem solver with the ability to anticipate needs before they arise.
- Proficiency with Excel, Outlook, Word and Google Workspace.
- Familiarity with scheduling software is a plus.
- Familiarity with K‑pop or the Korean entertainment industry is a plus.
- Interest in fashion, beauty, music, or the entertainment industry is a plus.
What we offer
- Opportunity to work closely with top artists, brands, and clients in the fashion, beauty and entertainment industry.
- A collaborative, creative, and fast‑paced work environment.
- Professional growth and exposure to talent management and creative production.
- Weekly team lunches.
Agency Coordinator employer: FORWARD Artists
Contact Detail:
FORWARD Artists Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Agency Coordinator
✨Tip Number 1
Network like a pro! Get out there and connect with people in the industry. Attend events, join online forums, and don’t be shy to reach out to professionals on LinkedIn. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Show off your skills! Create a portfolio or a personal website that highlights your organisational prowess and any relevant projects you've worked on. This is your chance to shine and demonstrate how you can support the day-to-day operations of an agency.
✨Tip Number 3
Be proactive! If you see a job listing that excites you, don’t just wait for the application window to open. Reach out to the company directly through our website and express your interest. A little initiative goes a long way!
✨Tip Number 4
Prepare for interviews by researching the company and its artists. Understand their style and recent projects. This will not only help you answer questions but also show that you're genuinely interested in being part of their team!
We think you need these skills to ace Agency Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Agency Coordinator role. Highlight your organisational skills and any relevant experience in talent management or creative agencies. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for the entertainment industry and how your skills align with the responsibilities listed in the job description. Let us know why you're the perfect fit for this role!
Show Off Your Communication Skills: Since the role involves liaising between artists and clients, make sure your written application reflects your excellent communication skills. Keep it clear, concise, and engaging – we love a good read!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep everything organised and ensures your application gets the attention it deserves. We can't wait to hear from you!
How to prepare for a job interview at FORWARD Artists
✨Know Your Stuff
Before the interview, make sure you research Forward Artists thoroughly. Understand their work, the artists they represent, and recent projects. This will not only show your genuine interest but also help you tailor your answers to align with their values and needs.
✨Show Off Your Organisational Skills
As an Agency Coordinator, being organised is key. Prepare examples from your past experience where you successfully managed schedules or coordinated logistics. Be ready to discuss how you handle multiple tasks and prioritise effectively in a fast-paced environment.
✨Communicate Clearly
Since the role involves liaising between artists and clients, strong communication skills are essential. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview to demonstrate your proactive approach.
✨Be Adaptable and Proactive
The creative industry can be unpredictable, so highlight your adaptability. Share instances where you anticipated needs or solved problems before they escalated. This will showcase your ability to thrive in a dynamic environment, which is crucial for this role.