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For Companies At a Glance
- Tasks: Support office operations, enhance processes, and deliver exceptional front-of-house service.
- Company: Forvis Mazars is a global professional services network committed to client experience and sustainability.
- Benefits: Enjoy career progression, diverse clients, and opportunities for lifelong learning.
- Why this job: Join a dynamic team, improve processes, and make a real impact in a supportive environment.
- Qualifications: Advanced MS Office skills and excellent communication are essential; prior admin experience is a plus.
- Other info: Flexible working and a focus on technology to reduce paper reliance.
The predicted salary is between 24000 - 36000 £ per year.
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ForvisMazars cares about your career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.
About the team
The Business Support team are here to provide the smooth running of the office, to provide seamless, effective and proactive administrative support. To continually seek ways to make full use of technology to improve processes and efficiency. To promote agile ways of working and reduce reliance on paper.
About the role
- Continually assess the effectiveness of processes and procedures reporting back to the Office Manager.
- Continually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper.
- Pro-actively develop effective working relationships with Partners and Managers around the office to understand their needs and offer advice and solutions to problems and improve ways of working.
- Deliver exceptional service in the office, with a particular emphasis on front-of-house operations.
- Provide support for the day-to-day facilities operations, helping to maintain a welcoming, clean, secure and safe working environment for team members and visitors.
- Conduct Right to Work checks in the office for new joiners and ensure effective onboarding, including executing first day plans and facilitating office tours with particular emphasis on health and safety requirements.
- Provide basic IT troubleshooting in the office, escalating issues promptly to relevant stakeholders, including the IT team and Office Manager.
- Provide switchboard support.
- Support and organisation of local office events, working with the events team for guidance and support where applicable.
- Support with the management of post in local office, as well as couriers.
What we are looking for
- Advanced MS Office skills (specifically Word, Excel and PowerPoint)
- Some recent evidence of administration training or experience
- Excellent communication: demonstrates an effective style of communication and collaboration, both verbally and in writing
- Flexible with the ability to work effectively under pressure and manage conflicting priorities, effectively managing expectations when required
About Forvis Mazars
Forvis Mazars is a leading global professional services network. The network operates under a single brand worldwide, with just two members: Forvis Mazars LLP in the United States and Forvis Mazars Group SC, an internationally integrated partnership operating in over 100 countries and territories.
Both member firms share a commitment to providing an unmatched client experience, delivering audit & assurance, tax and advisory services around the world. Together, our strategic vision strives to move our clients, people, industry and communities forward.Through our reach and areas of expertise, we help organisations respond to emerging sustainability issues in the global marketplace including human rights, climate change, environmental impacts and culture.
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Office Assistant employer: Forvis Mazars
Contact Detail:
Forvis Mazars Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant
✨Tip Number 1
Familiarise yourself with the latest office technologies and tools that can enhance efficiency. Since the role emphasises improving processes through technology, showcasing your knowledge of relevant software during your interactions can set you apart.
✨Tip Number 2
Develop strong communication skills by engaging in conversations with professionals in similar roles. This will help you understand their challenges and solutions, which you can reference when discussing how you can contribute to the team.
✨Tip Number 3
Network with current employees at Forvis Mazars or similar firms. This can provide you with insider knowledge about the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 4
Prepare to discuss specific examples of how you've managed conflicting priorities in previous roles. The ability to demonstrate your flexibility and problem-solving skills will resonate well with the hiring team.
We think you need these skills to ace Office Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Assistant role. Emphasise your advanced MS Office skills and any administration training or experience you have.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and explains why you're a great fit for Forvis Mazars. Mention your ability to work under pressure and manage conflicting priorities, as these are key aspects of the role.
Showcase Your Problem-Solving Skills: In your application, provide examples of how you've proactively developed effective working relationships in previous roles. Highlight any instances where you've improved processes or provided exceptional service.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Forvis Mazars
✨Showcase Your Tech Savvy
Since the role emphasises the use of technology to improve processes, be prepared to discuss your experience with MS Office and any other relevant software. Highlight specific examples where you've used technology to streamline tasks or enhance efficiency.
✨Demonstrate Strong Communication Skills
Effective communication is key in this role. During the interview, practice clear and concise responses. You might also want to prepare examples of how you've successfully collaborated with others or resolved conflicts in a professional setting.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you've had to manage conflicting priorities or provide exceptional service, and be ready to share those experiences.
✨Research the Company Culture
Understanding Forvis Mazars' commitment to career progression and client experience can help you align your answers with their values. Be ready to discuss how your personal goals fit within their mission and how you can contribute to their team.
