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For Companies At a Glance
- Tasks: Support office operations, manage diaries, and deliver exceptional client service.
- Company: Forvis Mazars, a diverse and inclusive workplace that values your unique background.
- Benefits: Opportunities for growth, a collaborative team environment, and a focus on work-life balance.
- Other info: Flexible working environment with a commitment to diversity, equity, and inclusion.
- Why this job: Join a dynamic team where your ideas matter and you can make a real impact.
- Qualifications: Experience in office support, strong organisational skills, and a passion for client service.
The predicted salary is between 30000 - 40000 £ per year.
About the role
The Office Assistant is responsible for providing effective support in the office, delivering essential support to staff members and managing the diaries of several Partners. The Office Assistant is expected to deliver exceptional client service in all aspects of their role. This is predominantly an office-based role.
Continually assess the effectiveness of processes and procedures reporting back to the Office Manager. Continually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper. Pro-actively develop effective working relationships with Partners and Managers around the office to understand their needs and offer advice and solutions to problems and improve ways of working.
Deliver exceptional service in the office, with a particular emphasis on front-of-house operations. Provide support for the day-to-day facilities operations, helping to maintain a welcoming, clean, secure and safe working environment for team members and visitors. Support with local application of Forvis Mazars' Health and Safety policy to include:
- First aid and incident reporting
- Office inspections
- Inductions for new team members
- Providing health and safety feedback to Office Manager
- Assist with visitor and contractor visits
- Conduct Right to Work checks in the office for new joiners and ensure effective onboarding, including executing first day plans and facilitating office tours with particular emphasis on health and safety requirements.
Provide basic IT troubleshooting in the office, escalating issues promptly to relevant stakeholders, including the IT team and Office Manager. Provide switchboard support. Support and organisation of local office events, working with the events team for guidance and support where applicable. Support with the management of post in local office, as well as couriers.
Provide effective diary management support to Partners to include:
- Scheduling internal and external meetings, ensuring meeting specific requirements are met, and liaising with internal/external stakeholders as necessary.
- Understanding technical requirements (MS Teams) for virtual meetings.
- Supporting with meeting clashes and proactively reviewing Partners' diaries.
What we are looking for
- Experience in a similar role.
- Experience of supporting health and safety compliance in the workplace.
- Strong attention to detail, organisational and multi-tasking skills.
- Strong problem-solving abilities to address and resolve issues promptly and efficiently.
- Exceptional communication, presentation and interpersonal skills.
- A strong team player who works collaboratively.
- Passion for providing excellent client service.
- Flexible with the ability to work effectively under pressure and manage conflicting priorities.
- Advanced MS Office skills (specifically Word, Excel and PowerPoint).
Diversity, Equity & Inclusion
At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity creates better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.
Office Coordinator in Leicester employer: Forvis Mazars in the UK
Contact Detail:
Forvis Mazars in the UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Coordinator in Leicester
✨Tip Number 1
Network like a pro! Reach out to current employees at Forvis Mazars on LinkedIn or through mutual connections. A friendly chat can give you insider info and might just get your foot in the door.
✨Tip Number 2
Prepare for the interview by practising common questions related to office coordination. Think about how you can showcase your organisational skills and problem-solving abilities with real-life examples.
✨Tip Number 3
Show off your tech-savviness! Be ready to discuss how you've used technology to improve processes in previous roles. This will resonate well with their focus on agile working and efficiency.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team!
We think you need these skills to ace Office Coordinator in Leicester
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills, attention to detail, and any relevant experience in office coordination or health and safety compliance.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're passionate about providing exceptional client service. Share specific examples of how you've successfully managed diaries or improved processes in previous roles.
Showcase Your Tech Savvy: Since we value technology in our processes, mention any experience you have with MS Office, especially Word, Excel, and PowerPoint. If you've used tools for virtual meetings like MS Teams, be sure to include that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Forvis Mazars in the UK
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Coordinator role. Familiarise yourself with the key responsibilities like diary management, health and safety compliance, and client service. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised tasks and maintained attention to detail, especially under pressure.
✨Demonstrate Your Tech Savviness
The job mentions a need for tech proficiency, particularly with MS Office and virtual meeting tools like MS Teams. Brush up on these applications and be prepared to discuss how you've used technology to improve processes in previous roles. Maybe even share a specific instance where tech helped you solve a problem.
✨Emphasise Teamwork and Communication
As an Office Coordinator, you'll need to build effective relationships with Partners and Managers. Think of examples that highlight your communication skills and ability to work collaboratively. Show that you can not only follow instructions but also proactively offer solutions and support to your team.