Event Planning & Administration Coordinator

Business Operations Manager at Forum Events Ltd

Events & Operations Coordinator

Role Summary

The Operations and Administration position involves organizing and managing B2B events. This includes working with the Operations Manager with organizing all pre-event schedules and administration, communicating with the event sales team, venues, and event contractors, and setting up exhibition stands and providing on-site support for other networking events. Additionally, the role involves providing admin support and creating and organizing processes across departments.

Office hours

9am-5pm Monday – Friday with occasional weekend set up

Flexible working includes working from home, subject to change

Employment type

• Full-time

Salary

Salary: up to £25k Dependant on Experience

Skillset

• Previous experience in events and event management is essential
• Strong administrative and organisational skills
• Proficient in Microsoft Office, CRM & Software systems is essential.
• Excellent communication skills, both written and verbal.
• Confident handling phone and email correspondence.
• Capable of working independently and as part of a team.
• Detail-oriented with a proactive approach.
• Ability to manage multiple projects and deadlines effectively.
• Adaptability to dynamic environments.
• Experience with event planning and coordination software.
• Strong networking and relationship-building skills.
• Ability to work well under pressure
• Full UK Driving License

Responsibilities

Operations

• Managing all operational aspects onsite for up to 15 events a year
• Plan and coordinate all aspects of events, catering, entertainment, and logistics.
• Pre event setup and close down, ensuring all elements are in place for a successful execution, including preparation of event kit.
• Creating itineraries, within our bespoke software (full training will be given)
• Conduct post-event evaluations to gather feedback and improve future events (debriefs)
• Liaising with different teams and departments ensuring all attendees, speakers and industry partners have everything they need to for their attendance.
• Setting up of any Exhibition attendance as a business, through their online portals and onsite set up/breakdown.

Admin

• Management of Memberships & FAM Trip admin and management.
• Organising Staff Teambuilding/Christmas Events
• Additional leave
• Company events
• Company pension
• On-site parking
• Referral programme
• Work from home (hybrid)

Seniority level

• Entry level

Industries

• Events Services

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