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- Tasks: Provide top-notch administrative support in a fast-paced medical environment.
- Company: Join the Fortius Clinic, a leader in personalised patient care.
- Benefits: Enjoy a competitive salary, private medical insurance, and great perks.
- Why this job: Make a real difference in patients' lives while working with a supportive team.
- Qualifications: Experience in a similar role, strong communication, and organisational skills.
- Other info: Opportunities for professional growth in a dynamic healthcare setting.
The predicted salary is between 36000 - 60000 Ā£ per year.
We are looking for an exceptionally organised and proactive Medical Secretary to join our team at Fortius Clinic. In this vital role, you will provide high-quality administrative support to ensure the smooth, efficient running of our medical office. You will be responsible for managing a variety of tasks in a fast-paced environment, using your attention to detail, communication skills, and ability to multitask under pressure.
As a key member of our patient-focused team, you will help uphold the Fortius values of Making It Happen, Personalised Care, and Stronger Together. If you thrive in a collaborative setting, take pride in delivering outstanding service, and enjoy supporting both clinicians and patients with professionalism and warmth, we would love to hear from you.
Key Responsibilities- Provide comprehensive secretarial support and coordination of all administrative duties for designated consultants.
- Manage consultant schedules, including booking outpatient and theatre appointments, and accurately recording annual leave, study leave, meetings, and other commitments.
- Make amendments or cancellations to clinic lists as required, communicating effectively with internal teams to ensure appointments are appropriately rescheduled and reissued.
- Complete imaging request forms within Meddbase, arrange appointments, and provide fee information to self-funded patients.
- Prepare consultant clinics in advance, ensuring all relevant documentationāsuch as imaging reports and referral lettersāis received and ready prior to each patient appointment.
- Organise theatre bookings, including completing booking forms, scheduling patients through Meddbase, sending and saving confirmations, and coordinating preāassessment and postāoperative appointments.
- Liaise closely with internal departments (e.g., Radiology, Bookings, Appointments) to maintain a seamless and positive patient journey.
- Review dictations, edit, and distribute clinic letters to patients, referrers, GPs, and other relevant parties.
- Scan and upload medical documents and correspondence to the patient record accurately and promptly.
- Previous experience in a similar role ideally - spine
- Strong verbal and written communication skills
- Excellent IT skills
- Strong organisational skills and ability to manage time effectively
- Professional, confident, and friendly manner
- Ability to work independently as well as part of a team
- Experience working in spine
- Significant understanding of medical terminology
- Highly competitive salary
- Private Medical Insurance
- Company pension scheme
- Perkbox - save money while you shop!
- Employee Assistance Programme
- Occupational health services
- Season ticket loans
- Cycle to work scheme
- Childcare vouchers
Medical Secretary - Spine in Westminster employer: Fortius
Contact Detail:
Fortius Recruiting Team
StudySmarter Expert Advice š¤«
We think this is how you could land Medical Secretary - Spine in Westminster
āØTip Number 1
Network like a pro! Reach out to your connections in the medical field, especially those who know about roles similar to Medical Secretary. A friendly chat can lead to insider info or even a referral!
āØTip Number 2
Prepare for interviews by practising common questions related to administrative support in healthcare. We recommend role-playing with a friend to boost your confidence and refine your answers.
āØTip Number 3
Showcase your organisational skills during the interview. Bring along examples of how you've managed schedules or handled multiple tasks in previous roles. Itās all about demonstrating that you can keep things running smoothly!
āØTip Number 4
Donāt forget to apply through our website! Itās the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about joining our team!
We think you need these skills to ace Medical Secretary - Spine in Westminster
Some tips for your application š«”
Tailor Your CV: Make sure your CV highlights your experience in medical administration, especially in roles similar to a Medical Secretary. We want to see how your skills align with the responsibilities listed in the job description, so donāt hold back!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your organisational skills and proactive attitude. Let us know why youāre passionate about supporting clinicians and patients, and how you embody our values of Making It Happen and Personalised Care.
Show Off Your Communication Skills: Since this role requires strong verbal and written communication, make sure your application reflects that. Keep your language clear and professional, and donāt forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. Itās the best way for us to receive your application and ensures youāre considered for the role. Plus, it shows youāre keen on joining our team at Fortius Clinic!
How to prepare for a job interview at Fortius
āØKnow Your Stuff
Make sure you brush up on medical terminology, especially related to spine care. Familiarise yourself with the specific duties mentioned in the job description, like managing consultant schedules and handling imaging requests. This will show that you're not just interested in the role but also understand what it entails.
āØShow Off Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple tasks under pressure. Think about times when you had to coordinate appointments or handle administrative duties efficiently. Being able to articulate these experiences will demonstrate your ability to thrive in a fast-paced environment.
āØCommunicate Like a Pro
Since strong communication skills are essential for this role, practice how you convey information clearly and concisely. You might even want to role-play common scenarios, like explaining appointment changes to patients or liaising with internal departments. This will help you feel more confident during the interview.
āØEmbrace the Team Spirit
Fortius Clinic values collaboration, so be ready to discuss how you work well in a team. Share examples of how you've contributed to a positive team environment in previous roles. Highlighting your ability to support both clinicians and patients with warmth will resonate well with the interviewers.
