At a Glance
- Tasks: Provide top-notch admin support in a fast-paced medical environment.
- Company: Join the Fortius Clinic, a leader in personalised patient care.
- Benefits: Enjoy competitive salary, private medical insurance, and work-life balance perks.
- Other info: Collaborative team culture with excellent career development opportunities.
- Why this job: Make a real difference in patients' lives while growing your career.
- Qualifications: Experience in a similar role, strong communication, and IT skills required.
We are looking for an exceptionally organised and proactive Medical Secretary to join our team at Fortius Clinic. In this vital role, you will provide high‑quality administrative support to ensure the smooth, efficient running of our medical office. You’ll be responsible for managing a variety of tasks in a fast‑paced environment, using your attention to detail, communication skills, and ability to multitask under pressure. As a key member of our patient‑focused team, you will help uphold the Fortius values of Making It Happen, Personalised Care, and Stronger Together. If you thrive in a collaborative setting, take pride in delivering outstanding service, and enjoy supporting both clinicians and patients with professionalism and warmth, we’d love to hear from you.
Key Responsibilities
- Provide comprehensive secretarial support and coordination of all administrative duties for designated consultants.
- Manage consultant schedules, including booking outpatient and theatre appointments, and accurately recording annual leave, study leave, meetings, and other commitments.
- Make amendments or cancellations to clinic lists as required, communicating effectively with internal teams to ensure appointments are appropriately rescheduled and reissued.
- Complete imaging request forms within Meddbase, arrange appointments, and provide fee information to self‑funded patients.
- Prepare consultant clinics in advance, ensuring all relevant documentation—such as imaging reports and referral letters—is received and ready prior to each patient appointment.
- Organise theatre bookings, including completing booking forms, scheduling patients through Meddbase, sending and saving confirmations, and coordinating pre‑assessment and post‑operative appointments.
- Liaise closely with internal departments (e.g., Radiology, Bookings, Appointments) to maintain a seamless and positive patient journey.
- Review dictations, edit, and distribute clinic letters to patients, referrers, GPs, and other relevant parties.
- Scan and upload medical documents and correspondence to the patient record accurately and promptly.
Job requirements
Essential
- Previous experience in a similar role ideally - spine
- Strong verbal and written communication skills
- Excellent IT skills
- Strong organisational skills and ability to manage time effectively
- Professional, confident, and friendly manner
- Ability to work independently as well as part of a team
Desirable
- Experience working in spine
- Significant understanding of medical terminology
Our benefits are driven by what matters to our people. It’s important to us that these benefits support a work-life balance that keeps people healthy, both mentally and physically. As a Medical Secretary you’ll be eligible for:
- Highly competitive salary
- Private Medical Insurance
- Company pension scheme
- Perkbox - save money while you shop!
- Employee Assistance Programme
- Occupational health services
- Season ticket loans
- Cycle to work scheme
- Childcare vouchers
Remote Medical Secretary - Spine in Fife employer: Fortius
At Fortius Clinic, we pride ourselves on being an exceptional employer that values collaboration, professionalism, and personal growth. Our supportive work culture fosters a sense of community, where you can thrive in a fast-paced environment while enjoying a range of benefits including private medical insurance, a competitive salary, and opportunities for professional development. Join us in making a meaningful impact on patient care in a role that not only challenges you but also rewards your dedication and hard work.
StudySmarter Expert Advice🤫
We think this is how you could land Remote Medical Secretary - Spine in Fife
✨Tip Number 1
Network like a pro! Reach out to your connections in the medical field, especially those who know about secretarial roles. A friendly chat can lead to insider info on job openings that might not even be advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to medical administration. We recommend role-playing with a friend or using online resources to get comfortable with articulating your skills and experiences.
✨Tip Number 3
Showcase your organisational skills during the interview! Bring a portfolio of your past work, including examples of how you’ve managed schedules or handled multiple tasks. This will demonstrate your ability to thrive in a fast-paced environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Remote Medical Secretary - Spine in Fife
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Medical Secretary role. Highlight your previous experience in similar positions, especially in spine, and showcase your organisational skills and attention to detail. We want to see how you can make it happen!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for providing personalised care and how you embody the values of Fortius Clinic. Let us know why you’re the perfect fit for our team.
Show Off Your Communication Skills:Since strong verbal and written communication skills are essential, make sure your application reflects this. Keep your language clear and professional, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Fortius
✨Know Your Stuff
Before the interview, make sure you brush up on medical terminology, especially related to spine care. Familiarise yourself with common administrative tasks a Medical Secretary handles, like managing schedules and liaising with departments. This will show your potential employer that you're not just interested in the role but also understand the specifics.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss how you manage multiple tasks in a fast-paced environment. Share specific examples from your past experience where your organisational skills made a difference. This is crucial for a role that requires juggling appointments and documentation efficiently.
✨Communicate Effectively
Since strong verbal and written communication skills are essential, practice articulating your thoughts clearly. You might be asked to explain how you would handle a difficult situation with a patient or a clinician. Demonstrating your ability to communicate professionally and warmly can set you apart.
✨Emphasise Teamwork
Fortius Clinic values collaboration, so be prepared to talk about your experience working in a team. Share stories that highlight your ability to work independently while also contributing positively to a group dynamic. This will resonate well with their focus on being 'Stronger Together'.
