Legal Secretary, Real Estate Disputes in London

We have an exciting opportunity for a Legal Secretary in our Real Estate Disputes team. This role is to provide secretarial support, centrally, to a group of Senior Associates, Associates and Trainees. The role requires excellent organisational, communication and prioritisation skills and the ability to juggle conflicting demands and deadlines. The Legal Secretarial role is the day to day contact, internally and externally, and will work closely with Executive Assistants and the Client Administrator team. Reporting to the Secretarial Team Leader, the individual needs to be flexible and adaptable to the changing needs of the business. A degree of flexibility around working hours is expected.

Reports to: Secretarial Team Leader

Hours: 8.30am – 6.30pm on a shift basis, working 7 hours a day

Responsibilities:

• Take ownership of, and manage, the workflow from the team and delegate/work with central support departments as appropriate.
• Proactively and accurately monitor/oversee inboxes on team’s behalf, during absence, as agreed with (e.g. Associates).
• Proactively and accurately monitor/oversee calendars, set up all meetings and related logistics, and ensure all arrangements are made (rooms booked, and calendars updated with changes).
• Prepare, edit and proofread all work, adhere to house-style with attention to detail and a focus on quality.
• Work closely and effectively with Executive Assistants, central teams and in collaboration with other Legal Secretaries, providing support in cases of holidays and absences.
• Respond to tasks promptly and manage deadlines, to ensure expectations are managed.
• Be an effective and professional point of contact, to include managing telephone calls, taking accurate messages and being an ambassador both internally and externally for the team.
• Manage/coordinate billing and compliance processes on behalf of the team, to include generating bills, working closely with, and supporting, Client Administrators where necessary to ensure billing/CMI processes are followed correctly in accordance with requirements.
• Ensure expense claims are submitted in a timely manner.
• Use initiative and actively identify and resolve issues when they arise.
• Demonstrate confidentiality, diplomacy and a thorough understanding of the group and clients who you support.

What makes us different:

We are renowned for our private wealth and real estate focus, together with our strong corporate and commercial and dispute resolution teams. We work alongside individuals, families and businesses across a wide range of complex matters and situations. We build closer connections with our clients to deliver exceptional results through genuine relationships, a sharp focus on what matters to them and the flexibility to adapt our advice to their situation.

When you come through our door, you’ll notice how genuinely open, friendly and authentic people are. We work well together because we have fun together. We take your happiness and wellbeing seriously. Here, you are free to express yourself and be the best you can be. Delivering exceptional results takes on a different meaning at Forsters. For us, it’s about being more closely connected to clients, each other and our communities. It’s what drives us, them and you forward.

Team environment:

We are leaders in our field and you will be part of a team with an outstanding reputation, working with high quality clients on high quality matters delivering exceptional outcomes. We will encourage you to be entrepreneurial, explore ideas and make your mark. We will provide you with the support you need to grow professionally and personally to reach your full potential.

Environment:

You’ll be in an environment of happiness, collaboration and flexibility. We take our work seriously and being happy and having fun is an integral part of that. We work both in and out of the office in Marylebone depending on what’s best for our clients, our team, our business and our professional growth.

Equality and application process:

Forsters LLP is an equal opportunities employer and is committed to ensuring an inclusive and accessible hiring experience for everyone. We strive to attract and encourage applications from all candidates regardless of their gender, age, race, nationality, marital status, disability, sex, sexual orientation or religious beliefs. If you require any support or adjustments in the application or hiring process, please let us know.