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- Tasks: Support partners by managing diaries, emails, and financial processes efficiently.
- Company: Join a dynamic Rural Property team focused on client service and collaboration.
- Benefits: Competitive salary, professional development, and opportunities for growth.
- Why this job: Be the backbone of our team, making a real difference in partner effectiveness.
- Qualifications: Strong organisational skills and a knack for building relationships.
- Other info: Exciting environment with opportunities to influence change and enhance performance.
The predicted salary is between 36000 - 60000 £ per year.
We have an exciting opportunity for an Executive Assistant to join our Rural Property team. Act as a professional and client service focussed ambassador for partners internally and externally.
Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with partners to ensure that their schedules run smoothly and that they are where they need to be, at the scheduled meeting time, and that they are prepared for each meeting. Proactively manage diary conflicts and take appropriate action on queries or clashes.
As agreed with each individual partner, manage inboxes responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails to other fee earners and secretaries in the team to action and respond and highlight any urgent/important emails that partner needs to respond to.
Demonstrate commercial and financial management understanding, by handling complex compliance and billing matters. Take full ownership of tasks and manage workload against deadlines and business needs, working effectively and collaboratively with central support departments to efficiently deliver to deadlines.
Coordinate the billing process on behalf of the partners, proactively organising WIP and other financial management meetings, working with the wider department and Client Administrators to ensure billing processes meet deadlines. Take ownership of financial and matter management processes for the team, for example coordinating chasing up unpaid bills.
Work in partnership with partners, building highly effective relationships with each of them, ensuring good working practices are put in place and adopted. Arrange regular catch ups with each partner to review their diary and commitments, to ensure that a good understanding of partners' clients and priorities is developed to help the partners make the best use of their time.
Introduce and implement best practice around key operational processes to enhance partner effectiveness and department performance. Attend meetings and take minutes if required and follow up on designated actions to ensure completion ahead of the next meeting.
Liaise with the Marketing & Business Development team and key contacts, proactively coordinating BD activities, playing a key role in the organisation of events, seminars & conferences for the team. Arrange travel requirements, understand individual's personal preferences and manage all arrangements from start to finish (including journey details, accommodation, visa requirements, currency) and update diary to reflect all information.
Develop a thorough understanding of the partners' practice area(s), clients, priorities, the teamworking practices, and goals. Be a role model, work closely with the Secretarial Team Leader, be seen as a change agent and show a willingness and confidence to make suggestions for change where appropriate. Build strong relationships internally and externally.
Executive Assistant, Rural Property in London employer: Forsters LLP
Contact Detail:
Forsters LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Rural Property in London
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential employers on LinkedIn. The more people you know, the better your chances of landing that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and understanding their values. Tailor your responses to show how your skills can help them manage their diaries and client relationships effectively.
✨Tip Number 3
Showcase your organisational skills! Bring examples of how you've successfully managed complex schedules or billing processes in the past. This will demonstrate your ability to take ownership of tasks and manage workloads.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role and keeping you top of mind for the hiring team.
We think you need these skills to ace Executive Assistant, Rural Property in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience in managing diaries, handling emails, and coordinating meetings, as these are key aspects of the job. We want to see how your skills align with what we’re looking for!
Showcase Your Communication Skills: Since you'll be acting as a professional ambassador, it’s crucial to demonstrate your communication prowess. Use clear and concise language in your application, and don’t shy away from sharing examples of how you've effectively managed client relationships or resolved conflicts in the past.
Highlight Your Organisational Skills: As an Executive Assistant, being organised is non-negotiable. Share specific instances where you’ve successfully managed multiple tasks or projects simultaneously. We love seeing how you prioritise and keep everything running smoothly!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at Forsters LLP
✨Know Your Partners
Before the interview, take some time to research the partners you'll be working with. Understand their practice areas, clients, and priorities. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the team.
✨Master Diary Management
Be prepared to discuss your experience with diary management. Think of specific examples where you've successfully managed conflicting appointments or helped someone stay organised. Highlight your proactive approach and how you ensure everything runs smoothly.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Be ready to demonstrate how you've handled emails on behalf of others, drafted professional correspondence, and managed client relationships. Share examples that highlight your ability to convey information clearly and effectively.
✨Demonstrate Financial Acumen
Since the role involves financial management, brush up on your understanding of billing processes and compliance matters. Be prepared to discuss any relevant experience you have in managing finances or coordinating billing meetings, as this will show your capability in handling complex tasks.
