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- Tasks: Support partners by managing diaries, emails, and financial processes in a dynamic construction disputes environment.
- Company: Join a leading firm with a focus on collaboration and professional growth.
- Benefits: Competitive salary, flexible working options, and opportunities for personal development.
- Why this job: Be the backbone of a team, making a real difference in high-stakes projects.
- Qualifications: Strong organisational skills and a proactive attitude towards problem-solving.
- Other info: Exciting role with opportunities to build relationships and enhance operational efficiency.
The predicted salary is between 36000 - 60000 £ per year.
We have an exciting opportunity for an Executive Assistant to join our Construction Disputes team.
Responsibilities
- Act as a professional and client service focussed ambassador for partners internally and externally.
- Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with partners to ensure that their schedules run smoothly and that they are where they need to be, at the scheduled meeting time, and that they are prepared for each meeting.
- Proactively manage diary conflicts and take appropriate action on queries or clashes.
- As agreed with each individual partner, manage inboxes responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails to other fee earners and secretaries in the team to action and respond and highlight any urgent/important emails that partner needs to respond to.
- Demonstrate commercial and financial management understanding, by handling complex compliance and billing matters.
- Take full ownership of tasks and manage workload against deadlines and business needs, working effectively and collaboratively with central support departments to efficiently deliver to deadlines.
- Coordinate the billing process on behalf of the partners, proactively organising WIP and other financial management meetings, working with the wider department and Client Administrators to ensure billing processes meet deadlines.
- Take ownership of financial and matter management processes for the team, for example coordinating chasing up unpaid bills.
- Work in partnership with partners, building highly effective relationships with each of them, ensuring good working practices are put in place and adopted.
- Arrange regular catch ups with each partner to review their diary and commitments, to ensure that a good understanding of partners' clients and priorities is developed to help the partners make the best use of their time.
- Introduce and implement best practice around key operational processes to enhance partner effectiveness and department performance.
- Attend meetings and take minutes if required and follow up on designated actions to ensure completion ahead of the next meeting.
- Liaise with the Marketing & Business Development team and key contacts, proactively coordinating BD activities, playing a key role in the organisation of events, seminars & conferences for the team.
- Arrange travel requirements, understand individual's personal preferences and manage all arrangements from start to finish (including journey details, accommodation, visa requirements, currency) and update diary to reflect all information.
- Develop a thorough understanding of the partners' practice area(s), clients, priorities, the teamworking practices, and goals.
- Be a role model, work closely with the Secretarial Team Leader, be seen as a change agent and show a willingness and confidence to make suggestions for change where appropriate.
- Build strong relationships internally and externally.
Executive Assistant, Construction Disputes in London employer: Forsters LLP
Contact Detail:
Forsters LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Construction Disputes in London
✨Tip Number 1
Network like a pro! Reach out to people in the construction disputes field on LinkedIn or at industry events. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its partners. Show them you understand their work and how you can make their lives easier as an Executive Assistant.
✨Tip Number 3
Practice your communication skills. As an Executive Assistant, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive!
We think you need these skills to ace Executive Assistant, Construction Disputes in London
Some tips for your application 🫡
Show Your Personality: When writing your application, let your personality shine through! We want to see who you are beyond your qualifications. A touch of humour or a personal anecdote can make your application stand out.
Tailor Your Application: Make sure to tailor your application specifically for the Executive Assistant role in Construction Disputes. Highlight relevant experience and skills that align with the responsibilities mentioned in the job description. We love seeing how you connect your background to what we do!
Be Clear and Concise: Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate well-structured applications that get straight to the heart of your qualifications and experiences.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Forsters LLP
✨Know Your Partners
Before the interview, take some time to research the partners you'll be working with. Understand their practice areas, clients, and priorities. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the team.
✨Master Diary Management
Since diary management is a key part of the role, be prepared to discuss your strategies for managing appointments and resolving conflicts. Think of examples from your past experiences where you've successfully handled busy schedules or tricky situations.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll need to communicate effectively on behalf of the partners. Be ready to demonstrate your writing skills by discussing how you would draft emails or handle client communications. You might even want to prepare a sample email to showcase your style.
✨Emphasise Financial Acumen
Understanding financial management is crucial for this role. Brush up on your knowledge of billing processes and compliance matters. Be prepared to discuss how you've managed similar tasks in the past and how you can contribute to the team's financial efficiency.
