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For Companies At a Glance
- Tasks: Support partners by managing diaries, emails, and financial processes in a dynamic environment.
- Company: Join a leading Commercial Real Estate team with a focus on collaboration and client service.
- Benefits: Gain valuable experience, develop professional skills, and enjoy a supportive work culture.
- Why this job: Be the backbone of a busy team and make a real difference in their day-to-day operations.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
- Other info: Opportunity to learn from experienced professionals and grow your career in a fast-paced industry.
The predicted salary is between 36000 - 60000 £ per year.
We’re looking for an Executive Assistant to join our Commercial Real Estate team to cover a period of maternity leave.
Responsibilities
- Act as a professional and client service focused ambassador for partners internally and externally.
- Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with partners to ensure that their schedules run smoothly and that they are where they need to be, at the scheduled meeting time, and that they are prepared for each meeting.
- Proactively manage diary conflicts and take appropriate action on queries or clashes.
- As agreed with each individual partner, manage inboxes responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails to other fee earners and secretaries in the team to action and respond and highlight any urgent/important emails that partner needs to respond to.
- Demonstrate commercial and financial management understanding, by handling complex compliance and billing matters.
- Take full ownership of tasks and manage workload against deadlines and business needs, working effectively and collaboratively with central support departments to efficiently deliver to deadlines.
- Coordinate the billing process on behalf of the partners, proactively organising WIP and other financial management meetings, working with the wider department and Client Administrators to ensure billing processes meet deadlines.
- Take ownership of financial and matter management processes for the team, for example coordinating chasing up unpaid bills.
- Work in partnership with partners, building highly effective relationships with each of them, ensuring good working practices are put in place and adopted.
- Arrange regular catch ups with each partner to review their diary and commitments, to ensure that a good understanding of partners’ clients and priorities is developed to help the partners make the best use of their time.
- Introduce and implement best practice around key operational processes to enhance partner effectiveness and department performance.
- Attend meetings and take minutes if required and follow up on designated actions to ensure completion ahead of the next meeting.
- Liaise with the Marketing & Business Development team and key contacts, proactively coordinating BD activities, playing a key role in the organisation of events, seminars & conferences for the team.
- Arrange travel requirements, understand individual’s personal preferences and manage all arrangements from start to finish (including journey details, accommodation, visa requirements, currency) and update diary to reflect all information.
- Develop a thorough understanding of the partners’ practice area(s), clients, priorities, the teamworking practices, and goals.
- Be a role model, work closely with the Secretarial Team Leader, be seen as a change agent and show a willingness and confidence to make suggestions for change where appropriate.
Executive Assistant, Commercial Real Estate (maternity cover) in London employer: Forsters LLP
Contact Detail:
Forsters LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Commercial Real Estate (maternity cover) in London
✨Tip Number 1
Network like a pro! Reach out to people in the Commercial Real Estate sector on LinkedIn or at industry events. We all know that sometimes it’s not just what you know, but who you know that can help you land that Executive Assistant role.
✨Tip Number 2
Prepare for interviews by researching the company and its partners. We want you to show that you understand their priorities and how you can help manage their busy schedules. Tailor your responses to highlight your organisational skills and client service focus.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable discussing your experience managing diaries and handling complex tasks. We want you to feel confident when showcasing your ability to juggle multiple responsibilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant, Commercial Real Estate (maternity cover) in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role in Commercial Real Estate. Highlight relevant experience, especially in diary management and client service, to show us you’re the perfect fit for our team.
Craft a Compelling Cover Letter: Your cover letter should tell us why you want to join StudySmarter and how your skills align with the responsibilities listed. Be genuine and let your personality shine through – we love to see enthusiasm!
Showcase Your Organisational Skills: In your application, give examples of how you've successfully managed complex schedules or handled multiple tasks at once. We want to see that you can keep everything running smoothly, just like we do!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Forsters LLP
✨Know Your Partners
Before the interview, take some time to research the partners you'll be supporting. Understand their practice areas, clients, and priorities. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Master Diary Management
Be prepared to discuss your experience with diary management. Think of specific examples where you've successfully managed conflicting schedules or handled last-minute changes. Highlight your proactive approach to ensuring everything runs smoothly.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Be ready to demonstrate how you've effectively managed inboxes, drafted emails, and communicated with various stakeholders. Bring examples of how you've handled urgent matters or complex queries.
✨Understand Financial Processes
Since the role involves financial management, brush up on your knowledge of billing processes and compliance matters. Be ready to discuss any relevant experience you have in this area, as it will show that you can handle the complexities of the role.
