At a Glance
- Tasks: Manage diaries, appointments, and logistics for partners in a dynamic construction disputes environment.
- Company: Join a leading firm known for its client-focused approach and collaborative culture.
- Benefits: Enjoy competitive pay, professional development opportunities, and a supportive work environment.
- Other info: Opportunity to grow within a vibrant team and contribute to exciting projects.
- Why this job: Be the backbone of our team, ensuring smooth operations and making a real impact.
- Qualifications: Strong organisational skills and a knack for building relationships are essential.
The predicted salary is between 36000 - 60000 £ per year.
Act as a professional and client service focussed ambassador for partners internally and externally.
Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with partners to ensure that their schedules run smoothly and that they are where they need to be, at the scheduled meeting time, and that they are prepared for each meeting.
Proactively manage diary conflicts and take appropriate action on queries or clashes.
As agreed with each individual partner, manage inboxes responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails to other fee earners and secretaries in the team to action and respond and highlight any urgent/important emails that partner needs to respond to.
Demonstrate commercial and financial management understanding, by handling complex compliance and billing matters.
Take full ownership of tasks and manage workload against deadlines and business needs, working effectively and collaboratively with central support departments to efficiently deliver to deadlines.
Coordinate the billing process on behalf of the partners, proactively organising WIP and other financial management meetings, working with the wider department and Client Administrators to ensure billing processes meet deadlines.
Take ownership of financial and matter management processes for the team, for example coordinating chasing up unpaid bills.
Work in partnership with partners, building highly effective relationships with each of them, ensuring good working practices are put in place and adopted.
Arrange regular catch ups with each partner to review their diary and commitments, to ensure that a good understanding of partners’ clients and priorities is developed to help the partners make the best use of their time.
Introduce and implement best practice around key operational processes to enhance partner effectiveness and department performance.
Attend meetings and take minutes if required and follow up on designated actions to ensure completion ahead of the next meeting.
Liaise with the Marketing & Business Development team and key contacts, proactively coordinating BD activities, playing a key role in the organisation of events, seminars & conferences for the team.
Arrange travel requirements, understand individual’s personal preferences and manage all arrangements from start to finish (including journey details, accommodation, visa requirements, currency) and update diary to reflect all information.
Develop a thorough understanding of the partners’ practice area(s), clients, priorities, the teamworking practices, and goals.
Be a role model, work closely with the Secretarial Team Leader, be seen as a change agent and show a willingness and confidence to make suggestions for change where appropriate.
Build strong relationships internally and externally.
Executive Assistant, Construction Disputes employer: Forsters LLP
Forsters LLP is an excellent employer that values inclusivity and professional growth, making it a fantastic place for HR Advisors to thrive. Located in Greater London, the firm offers flexible working hours, a supportive work culture, and opportunities for career advancement within a dynamic team. Employees benefit from a collaborative environment where their contributions are recognised and encouraged.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant, Construction Disputes
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like Forsters LLP, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Executive Assistant, Construction Disputes at Forsters LLP.
We think you need these skills to ace Executive Assistant, Construction Disputes
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at Forsters LLP
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
