Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage diaries, appointments, and logistics for partners in a dynamic construction disputes environment.
- Company: Join a leading firm known for its client-focused approach and collaborative culture.
- Benefits: Enjoy competitive pay, professional development opportunities, and a supportive work environment.
- Why this job: Be the backbone of our team, ensuring smooth operations and making a real impact.
- Qualifications: Strong organisational skills and a knack for building relationships are essential.
- Other info: Opportunity to grow within a vibrant team and contribute to exciting projects.
The predicted salary is between 36000 - 60000 £ per year.
Act as a professional and client service focussed ambassador for partners internally and externally.
Take full ownership of diaries, proactively managing all appointments, meetings and related logistics, working with partners to ensure that their schedules run smoothly and that they are where they need to be, at the scheduled meeting time, and that they are prepared for each meeting.
Proactively manage diary conflicts and take appropriate action on queries or clashes.
As agreed with each individual partner, manage inboxes responding to emails on their behalf, drafting emails appropriately, forwarding any client critical emails to other fee earners and secretaries in the team to action and respond and highlight any urgent/important emails that partner needs to respond to.
Demonstrate commercial and financial management understanding, by handling complex compliance and billing matters.
Take full ownership of tasks and manage workload against deadlines and business needs, working effectively and collaboratively with central support departments to efficiently deliver to deadlines.
Coordinate the billing process on behalf of the partners, proactively organising WIP and other financial management meetings, working with the wider department and Client Administrators to ensure billing processes meet deadlines.
Take ownership of financial and matter management processes for the team, for example coordinating chasing up unpaid bills.
Work in partnership with partners, building highly effective relationships with each of them, ensuring good working practices are put in place and adopted.
Arrange regular catch ups with each partner to review their diary and commitments, to ensure that a good understanding of partners’ clients and priorities is developed to help the partners make the best use of their time.
Introduce and implement best practice around key operational processes to enhance partner effectiveness and department performance.
Attend meetings and take minutes if required and follow up on designated actions to ensure completion ahead of the next meeting.
Liaise with the Marketing & Business Development team and key contacts, proactively coordinating BD activities, playing a key role in the organisation of events, seminars & conferences for the team.
Arrange travel requirements, understand individual’s personal preferences and manage all arrangements from start to finish (including journey details, accommodation, visa requirements, currency) and update diary to reflect all information.
Develop a thorough understanding of the partners’ practice area(s), clients, priorities, the teamworking practices, and goals.
Be a role model, work closely with the Secretarial Team Leader, be seen as a change agent and show a willingness and confidence to make suggestions for change where appropriate.
Build strong relationships internally and externally.
Executive Assistant, Construction Disputes employer: Forsters LLP
Contact Detail:
Forsters LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant, Construction Disputes
✨Tip Number 1
Network like a pro! Reach out to people in the construction disputes field on LinkedIn or at industry events. Building relationships can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching the company and its partners. Show them you understand their work and how you can help manage their busy schedules effectively.
✨Tip Number 3
Practice your communication skills. As an Executive Assistant, you'll need to convey information clearly and professionally, so role-play with a friend or family member to get comfortable.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and shows you're serious about joining our team.
We think you need these skills to ace Executive Assistant, Construction Disputes
Some tips for your application 🫡
Show Off Your Organisational Skills: As an Executive Assistant, you'll need to juggle multiple tasks. Make sure your application highlights your ability to manage diaries and appointments effectively. Share examples of how you've kept things running smoothly in previous roles.
Demonstrate Your Communication Prowess: You'll be handling emails and liaising with partners, so it's crucial to showcase your communication skills. Use clear and concise language in your application, and don’t forget to mention any experience you have in drafting professional correspondence.
Highlight Your Financial Acumen: Since the role involves managing billing processes and financial matters, it’s important to demonstrate your understanding of these areas. Include any relevant experience you have with compliance or financial management in your application.
Be Proactive and Detail-Oriented: The job requires a proactive approach to managing schedules and tasks. In your application, emphasise your attention to detail and your ability to anticipate needs before they arise. We love candidates who take initiative!
How to prepare for a job interview at Forsters LLP
✨Know Your Partners
Before the interview, take some time to research the partners you'll be working with. Understand their practice areas, clients, and priorities. This will not only help you answer questions more effectively but also show that you're genuinely interested in the role and the people you'll be supporting.
✨Master Diary Management
Be prepared to discuss your experience with diary management. Think of specific examples where you've successfully managed conflicting appointments or streamlined schedules. Highlight any tools or software you’ve used to keep things organised, as this will demonstrate your proactive approach to managing busy schedules.
✨Showcase Your Communication Skills
As an Executive Assistant, communication is key. Be ready to share examples of how you've handled complex emails or client communications in the past. Practice articulating your thoughts clearly and concisely, as this will reflect your ability to draft emails and respond on behalf of partners effectively.
✨Demonstrate Financial Acumen
Since the role involves financial management, brush up on your understanding of billing processes and compliance matters. Be prepared to discuss any relevant experience you have in coordinating billing or managing financial tasks. Showing that you can handle these responsibilities will set you apart from other candidates.
