At a Glance
- Tasks: Create and format documents, ensuring accuracy and compliance with our firm's style.
- Company: Join a leading professional services firm committed to inclusivity and excellence.
- Benefits: Gain valuable experience in a dynamic environment with opportunities for growth.
- Other info: Flexible working environment with a focus on teamwork and knowledge sharing.
- Why this job: Be part of a collaborative team and enhance your skills in document production.
- Qualifications: Proficiency in Microsoft Office and experience in document management are essential.
The predicted salary is between 30000 - 40000 £ per year.
We have an exciting opportunity to recruit a Document Production Specialist for a 12 month FTC within our Document Production team.
Document production and technical support
- Provide firmwide document production support in line with business priorities and deadlines.
- Convert, format and amend documents across a range of applications, ensuring accuracy and compliance with the firm’s house style.
- Produce and amend a wide range of documents, including: contracts and legal documents; spreadsheets, charts, graphs, tables and mail merges; presentations and pitch documents.
- Maintain and update the firm’s precedent bank, ensuring documents remain current, accurate and follow house style.
- Use document comparison, red-lining and editing tools to amend legal documents.
- Manipulate PDFs, including redaction, pagination, reordering, bundling and document clean-up.
- Troubleshoot, stabilise and repair documents, including recovering or restoring corrupted files where possible, and escalating to IT when required.
- Scan, clean and convert documents to and from a variety of file formats.
Dictation, transcription and administrative support
- Produce documents from digital dictation and audio transcription.
- Support BSC Admin to complete administrative tasks and ad-hoc assignments.
- Handle and manage incoming telephone calls where necessary.
Quality, compliance and confidentiality
- Proofread and quality-check all work to ensure accuracy, consistency and compliance with firm house style.
- Handle sensitive and confidential information in line with firm policies and information security requirements.
- Ensure all work is completed within required timescales, proactively communicating deadline issues.
Communication and client service
- Communicate effectively with the Assistant DP Managers, workflow leads and internal clients regarding job progress, queries and deadline pressures.
- Liaise with work providers when necessary to clarify instructions and deliver work to expectations.
- Develop a strong understanding of partners, lawyers, secretaries and their practice areas to enhance customer service.
- Keep service users regularly updated on the progress of their work.
Teamwork and knowledge sharing
- Support and collaborate with other members of the DP team, sharing system knowledge, best practice and providing day-to-day support.
- Demonstrate a flexible and supportive approach to workload and team and individual priorities.
- Contribute positively to the effectiveness and reputation of the Document Production team.
Knowledge And Skills
- Strong working knowledge of Microsoft Word, Excel and PowerPoint.
- Experience of using document management systems and document comparison tools.
- Good understanding of legal documentation and terminology, with the ability to apply house style consistently, including advising the firm on best practice.
- Understanding of, and adherence to, the firm’s branding, policies and procedures.
Other Skills Required
- Proven document production experience in the professional services sector.
- Advanced proficiency in Microsoft Word, including understanding templates, styles, and complex document formatting.
- Accurate and quick typing speed.
- Proven experience converting and formatting documents across multiple applications and file types with a high degree of accuracy.
- A comprehensive and advanced understanding of industry standard document management systems and terminology.
- Experience and utilisation of digital dictation.
- Confident use of document comparison and red-lining tools.
- High level of competence in PDF manipulation, including redaction, pagination, bundling, re-ordering and document clean-up.
- Ability to troubleshoot, stabilise and repair documents, including recovering corrupted files or escalating appropriately.
- Exceptional attention to detail.
- Proven ability to prioritise and manage multiple deadlines in a fast-paced, high-pressure environment.
- Strong proofreading and quality review skills.
- Demonstrated ability to identify risks or issues early and communicate them clearly to manage expectations.
- Ability to work in team environment and as an independent specialist.
- Excellent verbal and written communication skills.
Equal opportunities
Forsters LLP is an equal opportunities employer and is committed to ensuring an inclusive and accessible hiring experience for everyone. We strive to attract and encourage applications from all candidates regardless of their gender, age, race, nationality, marital status, disability, sex, sexual orientation or religious beliefs. If you require any support or adjustments in the application or hiring process, please let us know.
Document Production Specialist (12 month FTC) employer: Forsters LLP
Forsters LLP is an exceptional employer that values collaboration, innovation, and professional growth within its Document Production team. Located in a vibrant area, the firm offers a supportive work culture that encourages knowledge sharing and teamwork, alongside opportunities for skill enhancement and career advancement. With a commitment to inclusivity and a focus on maintaining high standards of quality and compliance, Forsters LLP provides a rewarding environment for those seeking meaningful employment in the professional services sector.
