Junior Patent Records Administrator in Liverpool

The Firm

Forresters IP LLP is a leading full service intellectual property firm with an international client base. We have offices located in Birmingham, Liverpool, London and Munich. Since being established in 1884, we have grown from a regional firm into an international practice. Despite our long history we are a modern firm with a fresh approach to our clients’ requirements. We are rated as one of the leading intellectual property firms in the UK.

The Role

We are recruiting a Junior Patent Records Administrator to join our Liverpool office. This is a full time, permanent role. As a Junior Patent Records Administrator, you will provide support to patent fee earners across all aspects of patent administration. The role involves assisting with the management and maintenance of patent records and related documentation, while ensuring accuracy and compliance with internal procedures and deadlines. You will report to Partners, Fee Earners, the Records Team, and the Records Team Manager.

Key Responsibilities

• Opening new cases and maintaining existing records on computerised systems, including Inprotech and Accounts
• Managing official communications from Intellectual Property Offices (IPOs) and agents, including extracting and docketing deadlines and updating important records on Inprotech
• Carrying out Intellectual Property Office duties, including processing UKIPO, EPO, and EUIPO communications, payments, correspondence, and enquiries
• Handling incoming post, scanning and saving documents to the document management system (DMS)
• Corresponding directly with the clients, including sending acknowledgements and reminders
• Filing forms at the respective Patent office
• Handling prompt lists and proactively dealing with the deadlines
• Preparing schedules and client portfolio reports
• Providing general support to Partners/Fee earners
• Handling client’s enquiries in a professional and timely manner
• Undertaking general duties commensurate with the position

Who are we looking for?

We are looking for a highly organised and detail-oriented individual who is capable of working both independently and as part of a team. You will possess excellent written and verbal communication skills, together with a strong commitment to accuracy and quality in your work. You will be proactive, cooperative, and flexible in your approach, with the ability to manage a variety of tasks and prioritise effectively in a deadline-driven environment. Previous experience in a similar administrative role is desirable, although not essential. Ideally, you will have at least one year’s experience in a professional or deadline-driven setting. A degree-level qualification or recent graduate status would also be advantageous but is not a requirement. No prior experience in intellectual property is necessary, as full training will be provided to the right candidate. This is an excellent opportunity to play an important role within a successful and supportive department, with strong prospects for career development and progression for the right individual.

The Package

• An attractive and competitive salary
• A pleasant and friendly working environment
• Flexible working – core hours and hybrid working
• 35 hour week
• 26 days annual leave, increasing by one day with each complete year’s service, to a maximum of 31 days, in addition to bank holidays
• Life Assurance cover
• Employee Assistance Programme
• Mutual pension contribution of up to 5%
• Smart casual dress code
• ‘Giving Something Back’ - a paid day off once a year to volunteer at a charity of your choice
• Access to our 'Perks' which provides discount codes or money back on different websites, including gym membership
• Social events

After successful completion of probationary period:

• Health Cash plan
• Cyclescheme
• Season Ticket Loan
• Enhanced family friendly benefits

Our culture is very supportive and friendly; we have bi-monthly lunches that serve as an opportunity to get together and strengthen our ‘one team’ value. Our employee led and established Equality and Diversity Group have been instrumental in bringing about some wonderful initiatives and we are proud of the work they have been doing. By joining us you will be encouraged to develop as an individual and be valued for the skills you bring. Forresters is an Equal Opportunities employer and is committed to promoting equality, diversity and inclusivity in the IP profession, which is why we have signed up to the IP Inclusive Charter.

Please state in the cover letter your salary expectations and confirm if you have a permanent right to live and work in the UK.

To Apply

If you feel you are a suitable candidate and would like to work for Forresters, please click apply to be redirected to our website to complete your application. Note that we reserve the right to bring forward the closing date in the event that we receive sufficient applications. If you haven’t heard from us within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion, and we wish you well in your job search. Please strictly no agencies.