At a Glance
- Tasks: Provide essential admin support and manage reception duties in a dynamic environment.
- Company: Join a friendly team in a professional office setting.
- Benefits: Flexible hours, 28 days holiday, and opportunities for growth.
- Other info: Perfect for students seeking part-time work with potential for full-time cover.
- Why this job: Gain valuable experience while interacting with diverse visitors and staff.
- Qualifications: Strong organisational skills and a friendly telephone manner are key.
The predicted salary is between 18900 - 23100 £ per year.
Responsibilities
To provide administrative support.
- Reception (tasks shared with Receptionist)
- Putting calls through to the relevant person or taking messages as appropriate.
- Dealing with visitors.
- Date stamping hand‑delivered post for distribution.
- Sorting incoming faxes for distribution and notifying staff when a fax has arrived.
- Making appointments when secretaries are not available.
- Forwarding details of voicemail messages to the appropriate recipient.
- Maintaining reception area, library and interview room – keeping tidy and restocking marketing material when necessary.
- Preparing the post to be sent out either through the Post Office, Courier or the DX system.
- Taking recorded delivery mail to the Post Office and delivering hand deliveries in the town when required.
- File Storage and Retrieval
- Preparing files for storage and retrieving stored files.
- Updating the computer system.
- Deeds
- Maintaining, storing and retrieving deeds from store.
- Scheduling, inputting and maintaining the database for the deeds on the computer system.
- Other Duties
- Making refreshments for visitors or meetings as requested.
- Shredding confidential documents as and when requested, including recording of destruction.
- Purchasing items for the office such as milk and weekly papers.
- Binding documents and plans on request.
- Keeping photocopier area tidy, filling paper trays, etc.
- Carrying out all other general reception duties.
- Covering in Reception for the sickness or holiday leave of the main receptionist – carrying out all duties normally carried out by that person.
- General filing, photocopying and other duties as required by other members of staff.
- Administrative tasks as required by Office Manager/ Fee Earners and Partners.
- Setting up for variety of meetings providing seating or refreshments, flip charts etc. as requested.
- Fire safety checks.
- Supporting other departments as and when required.
Qualifications
- Organisational ability.
- Good telephone manner.
- Ability to communicate with all visitors and staff.
- Ability to work as part of a team.
- Attention to detail.
- Excellent presentation.
- Schedule and Benefits
Monday, Tuesday and Wednesday 9.00am to 5.00pm – 21 hours.
or Monday 9.00am to 5.00pm, Tuesday and Wednesday 10.00am to 2.00pm – 15 hours.
or Monday 9.00am to 5.00pm, Tuesday and Wednesday 1.00pm to 5.00pm – 15 hours.
You should also be able to work full time to cover holidays.
Holiday entitlement: 28 days in addition to public holidays (pro rata).
Receptionist/clerical assistant in Malmesbury employer: Forrester Sylvester Mackett
Forrester Sylvester Mackett is an excellent employer, offering a supportive work culture that values organisation and reliability. Employees benefit from opportunities for professional growth and development, all while working in a dynamic environment that prioritises teamwork and customer service. Located in a vibrant area, the company provides a unique chance to engage with diverse clients and contribute meaningfully to the community.
Contact Details:
Forrester Sylvester Mackett Recruitment Team
